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TRAINING AND DIALOGUE PROGRAMS
GENERAL INFORMATION ON
MANAGEMENT TRAINING PROGRAMME FOR JUNIOR OFFICER IN THE FIELD OF HUMAN
RESOURCE ((経経済済連連携携ののたためめのの小小泉泉アアブブドドララ研研修修ププロロググララムム))
特特別別案案件件 マレーシア「人事経理初任行政官研修」
JFY 2012
NO. J12-21569 / ID.0609003 From June 4, 2012 to June 30, 2012
This information pertains to one of the Training and Dialogue Programs of the Japan International Cooperation Agency (JICA), which shall be implemented as part of the Official Development Assistance of the Government of Japan based on bilateral agreement between both Governments.
Background In general, Malaysian Public Sector consists of Supporting Staff, Junior Officer, Middle Management Level (Managers) and High Management Level. One of the items stressed under Malaysian Government Training Policy is to have competent staffs at each level. In line with this, the officers should undergo various training programs. The Management Training Program for Junior Officer is designed by JICA to highlight their ability as a core staff who has various management skills, such as business management, fostering of staff, problem solving and team management etc. This course has been implemented under “Economic Partnership Program (EPP)” in “Agreement between Malaysia and Japan for an Economic Partnership (JMEPA)” signed by the Prime Minister of Malaysia, Dato’ Seri Abdullah bin Haji Ahmad Badawi, and the Former Prime Minister of Japan, Mr. Junichiro Koizumi. The curriculum structure of Management Training is explained in the ANNEX 1 of this GI.
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I. ESSENTIAL FACTS
COURSE TITLE Management Training Programme for Junior Officer in the field of Human Resource (J12-21569 )
DURATION June 4, 2012 to June 30, 2012
DEADLINE FOR APPLICATION May 7, 2012
*for acceptance in the Embassy of Japan (or the JICA office)
NUMBER OF PARTICIPANTS 20
LANGUAGE Japanese with English interpretation / English
TARGET GROUP Junior Governmental Officers with working experience of more
than 3 years up to 10 years.
COURSE OBJECT To understand the mind and the practice of Japanese corporation management, and to enhance administrative skills for participants or their organization. Participants are expected to (1) understand the role of junior officer (2) enhance the skills required for a junior officer such as in
leadership, team management, problem solving and subordinate training
(3) initiate to identify way to solve problem when confronted with issues
Organizer JICA Kansai Address: 1-5-2, Wakinohama-kaigandori, Chuo-ku, Kobe, Hyogo 651-0073, Japan
TEL: 81-78-261-0341 FAX: 81-78-261-0342 URL:http://www.jica.go.jp/english/contact/domestic/index.html Contact: Tsune.Ruriko@jica.go.jp
Implementing Partner Pacific Resource Exchange Center (PREX)
Address: International House, Osaka, 2nd Floor, Uehonmachi
8-2-6, Tennoji-ku, Osaka, 543-0001, Japan
Tel.: 81(*)-6(**)-6779-2850
Fax.: 81(*)-6(**)-6779-2840
URL: http://www.prex-hrd.or.jp/index_e.html
(*) country code of Japan (**) area code
(Notes) The Pacific Resource Exchange Center (PREX) was established in April 1990 in response to a
proposal adopted at the general assembly of the Pacific Economic Cooperation Council (PECC). Since its
inception, PREX has been contributing to promote international exchanges through human-resource
development projects and their related activities in developing countries.
For up-to-date information access PREX on the Web at: http://www.prex-hrd.or.jp/index_e.html
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II. CURRICULUM The program is the combination of lectures and site visits followed by discussions and group works among participants in order to deepen the understandings of the curriculum. The curriculum is as follows.
Seminar Contents Items Seminar Methods (1) Current situations and issue analysis Participants will identify their current situation and issues that they are facing.
Self-analysis Issue analysis
Presentation
Discussion
Group works
(2) The management performed by both private enterprises and public sectors and relevant roles to be performed by junior officers
Participants will understand the management skills carried out by private enterprises and the roles performed by junior officers that initiated the growth of post-war Japanese economy. In addition, they will learn some cases of management carried out by public sectors that are significantly relevant to participants.
Transition of Japanese Economy
Management of Japanese enterprises
Management Philosophy
The role of managerial staff
Lectures
Site visits
Discussion
(3) Brush-up of necessary management skills as a junior officer Participants will learn and understand the significance of the necessary management skills as a junior officer.
Leadership Team
Management Problem
Solving Subordinate
Training
Lectures
Site visits
Discussion
(4) Future approaches to participants’ own issues that they identified Each participant is requested to compile the actions to be taken as a junior officer and prepare presentation for other participants with learning from this training program.
Sum up the learning from the training
Presentation
Discussion
Group works
*The contents might be changed.
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This program is designed for participants who are: Junior Governmental Officers with working experience of more than 3 years up to 10 years. Applicants should:
(1) be nominated by their government in accordance with the procedures mentioned in IV. below,
(2) have a sufficient English command to make discussion, understand lecture, and write report.
(3) be in good health, both physically and mentally, to undergo the training, and *Pregnancy: Pregnant participants are strictly requested to complete the required procedures before departure in order to minimize the risk for their health. The procedures include 1.letter of the participant’s consent to bear economic and physical risks 2.letter of permission from the participant’s supervisor 3.letter of consent from your Embassy in Japan, 4.medical certificate. Please ask National Staffs in JICA office for the details.
*IMPORTANT REMARK FOR PARTICIPANTS WITH CHRONIC DISEASES: Applicants who suffer from chronic diseases, such as respiratory illness, cardiac disease, metabolic disease (diabetes, etc.), renal dysfunction and immune insufficiency (systemic steroid administration, etc.), might not be accepted in principle for their safety and wellbeing reasons. Please note that it would be extremely difficult to purchase appropriate medicines for this type of diseases and that medical care covered by JICA insurance (indicated in IV. Administrative Arrangements) does NOT cover the cost for any treatment for pre-existing chronic diseases. In case the applicant and his/her organization recognize strong necessity for sending applicant with chronic disease, JICA might consider it as an exceptional case under the conditions as below: A) Submission of “the letter of consent” from applicant and his/her
organization; (i) that they will bear all responsibilities and expenses for any risks and
problems arising from his/her participation in the program and (ii) that the participant in question will bring all necessary medicines.
B) Submission of “medical doctor’s diagnosis and recommendation”. Please ask national staffs at JICA office for the details.
(4) not be serving in the military.
III. REQUIREMENT FOR APPLICATION
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ATTENTION
Participants are requested: (1) not to change seminar subjects or extend the seminar period, (2) not to bring any members of their family, (3) to return to their home country at the end of their seminar according to the
international travel schedule designated by the Malaysian government, (4) to refrain from engaging in political activities or any form of employment for
profit or gain, (5) to observe the rules and regulations of their place of accommodation and
not to change accommodations designated by JICA, and (6) to observe Japanese laws and ordinances. If there is any violation of said
laws and ordinances participants may be required to return part or all of the training expenditure depending on the severity of said violation.
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IV. PROCEDURE FOR APPLICATION
1. The government desiring to nominate applicants for the seminar should fill in and forward one (1) original and three (3) copies of the Application Form for each applicant, to the Embassy of Japan (or the JICA office) by May 7, 2012.
2. The Embassy of Japan (or the JICA office) will inform the applying government whether or not the nominee’s application has been accepted no later than May 21, 2012.
3. Submission of Questionnaire:
Each applicant is required to submit his/her report to the Questionnaire (Annex 2) together with the Application Form. By doing this, the training institution will be able to grasp the needs from participants based on this report. The effectiveness of the training will also be enhanced by informing those needs to lecturers and visiting sites. Furthermore, it will help you to organize current situations by doing self-analysis before participating the training. Purpose of Answering the Questionnaire
To reflect the current situation as a junior officer and organize again what are the present issues in the leading team.
To set the goal of further necessary skills as a junior officer
Instructions for giving answers to the Questionnaire Answer the Questionnaire (page 9) after reading carefully II. Curriculum
(page 4) and
understanding the concept of this seminar
List three (3) problems/skills or less for each topic.
Each problems/skills should be typewritten in thirty (30) words or less, and be
(1) typed directly onto the Questionnaire in the ANNEX of this brochure, or
(2) typed on an A4 size sheet of paper with double spacing.
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V. OTHER MATTERS
1. Pre-departure orientation will be held at JICA Malaysia Office together with the PSD to provide the selected candidates with details on travel to Japan, conditions of training, and other matters. At the same time, the training institution is going to provide a course orientation for deeper understanding before departure through the JICA-NET (JICA-NET may be cancelled under a certain circumstance).
2. Participants are strictly advised to visit the JICA Counter upon arrival at Kansai
International Airport, the designated airport of arrival in Japan. The JICA Counter is located at the south-end corner of the arrival hall on the 1st floor. A JICA-designated Travel Agent will meet the participants at the JICA Counter, and guide them to the JICA Kansai or designated accommodations by charter bus. Please refer to the last page of this brochure to inquire about further details.
3. Participants who have successfully completed the seminar will be awarded a
certificate by JICA. 4. You may face some difficulties of finding Halal food while you are staying in Japan.
If possible, please bring Halal food with you. ANNEX 1. Concept of Curriculum Structure of the Management Training Program for Malaysian Government Officers
This training program is provided for officers attached to the agencies of Malaysian Government and is designed to improve their abilities by introducing examples of organizational management as well as the human resources development methods carried out in Japanese administrative bodies and private enterprises, so that the participants can reinforce the structure of the organizations to which they are attached or enhance their own abilities to execute their duties. In accordance with the career level of participants, two courses, (1) “Management Training Program for Junior Officer” and (2) “Management Training Program for Middle Management Level Manager” are implemented. In planning the training program of this fiscal year, JICA has standardized the basic composition of these courses and clearly differentiated the curriculums while tailoring them to the participants. The features of respective courses are shown below. 1. Target group of each course: (1) “Management Training Program for Junior Officer”:
Junior officers working for administrative bodies in Malaysia * With working experiences of more than 3 years up to 10 years as a junior officer
(2) “Management Training Program for Middle Management Level Manager”:
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Middle management level managers working for administrative bodies in Malaysia * With work experiences of more than 3 years as a middle management level manager and age of 50 years or younger
2. Curriculum composition plan:
Common Curriculum Transition of Japanese economy
To understand the transition of the Japanese economy after the Second World War
Management of Japanese enterprises
To understand the characteristics of the management of enterprises that underpinned Japan's economic growth
Management philosophy
To understand the importance of workplace ethics and management philosophy in Japan
Role of managerial staff
To understand the role and desired abilities of each managerial staff member
Course Curriculum (Management Training Program for Malaysian Government’s Junior Officer) * A junior officer is required, as a leader, to appropriately lead his/her subordinates to strictly observe policies and to have the ability to accomplish his/her duties. Leadership To understand leadership as a playing manager Team management To understand management of the team to which he/she
belongs Problem solving To understand the methods by which he/she can organize
on-site issues and find ways to solve them Subordinate training
To understand the methods to develop human resources and to motivate his/her subordinates
Course Curriculum (Management Training Program for Malaysian Government’s Middle Management Level Manager) * A middle management level manager is required, as a core staff member of his or her organization, to have a wide range of management ability while being aware of the management of organization. Leadership To understand leadership as a core staff member of his or
her organization Organization management
To understand the effective formulation of organization and staff deployment
Risk management To understand the risks that an organization should be aware of and the methods to deal with them
Enhancing Subordinates’ ability
To understand human resources development, the personnel system, evaluation methods, and motivation of his/her subordinates
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ANNEX 2. QUESTIONNAIRE (Before you answer the questionnaire, please read “3. Submission of Questionnaire” under IV. PROCEDURE FOR APPLICATION and follow the instructions)
QUESTIONNAIRE
Please prepare the following material prior to your arrival to Japan. Name: Organization you are attached to: (1) Please describe three problems as a junior officer that you are facing in your “team”.
(Three items maximum, each in 30 words or less) 1 2 3 (3) Please describe three skills that you need to improve further in order to carry out
your work as a junior officer. (Three items maximum, each in 30 words or less)
1 2 3
Thank you for your cooperation.
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ANNEX 3 TRAINING PROGRAM (in 2011, Last year) This program is only for your reference. The program for this year is subject to change.
Course (Group): Management Training Program for Junior Officer in Japan-Malaysia Economic Partnership Program JFY 2011
Training Period: June 13, 2011 - July 9, 2011
6/13 MON Arrival at Osaka
9:10-
15:00Briefing SR 1, JICA Osaka
15:00-
16:00Programme Orientation by JICA Explanation of the course from JICA SR 1, JICA Osaka
6/15 WED9:40-
17:30General Orientation "Japanese Education", "Japanese Society and the people" JICA Osaka
6/16 THU9:15-
16:40Visit Okanmuri primary school Culture exchange
Okanmuri municipal
primary school
6/17 FRI10:00-
17:30General Orientation "Japanese History and Culture", "Japanese Economy", "Japanese Politics" JICA Osaka
6/18 SAT N
6/19 SUN N
10:00-
12:00PREX Program Orientation Explanation of the objectives of the course. piaNPO, Osaka City
14:00-
16:00L Overview of Japanese Government System Understand the general scheme of Japanese central and local governments. piaNPO, Osaka City
18:30-20:00 Japanese Language Class (optional) Basic Japanese MR1, JICA Osaka
9:30-
11:30L
Japanese Leadership and Organizational
Management
Understand the framework and characteristics of Japanese corporate management
and required qualities of managerial staff who are in positions of leadership.SR 9, JICA Osaka
12:30-
15:30D Present Issues and Problem Solving
Discuss the problems junior managerial staff faces and their reasons to share among
participants.SR 9, JICA Osaka
10:00-
12:00O Business Philosophy
Observe Panasonic Corporation Historical Museum to know the founder's
management principles through the time-series exhibition and explanation.
Kadoma City, Osaka
Prefecture
14:30-
16:30L Management Strategy by Global Company
Understand the case of Panasonic Corporation as one example of global corporations'
management strategies.MR 9, JICA Osaka
9:30-
12:00L
Characteristics of Japanese management
systemMR 9, JICA Osaka
13:30-
16:00L Role of Junior Managers MR 9, JICA Osaka
18:30-20:00 Japanese Language Class (optional) Basic Japanese MR1, JICA Osaka
10:00-
12:00L
Human Resource Development at Private
Enterprises
Understand the significance of the relation between corporate management and
human-resource development from the philosophy of "management centering on
people" in the case of global enterprize, Daikin Industries Ltd.
Osaka City
14:30-
16:30D Group Discussion
Discuss what participants observe and learn this week, summerize and make a
presentation by group.SR 9, JICA Osaka
6/25 SAT N Submit Daily Report for week 1.
6/26 SUN 12:00 Move to Mie Prefecture by chartered bus
9:30-
11:30L Restructuring Project at Mie Prefecture
Know the specific case of administrative reform based on real experience in Mie local
government and consider the significance of reform activities.
Tsu City, Mie
Prefecture
14:30-
17:00O Visit a place of local development project
Observe success case of local redevelopment project and some aspects of Japanese
culture, manners and customs.Ise City, Mie Prefecture
9:30-
12:00L&D
Admistrative reform case (Top-down style) at
Mie Prefecture
Know the specific case of administrative reform based on the concept of "Management
Qualtiy Activities" in Mie local government. Show Malaysian presentation &
exchange opinions.
Tsu City, Mie
Prefecture
14:30-
17:30L&O
Management Strategy by a medium-sized
company
Learn how a mediun-sized company, once collapsed by Hanshin Earthquake, has
achieved its reconstruccion.
Tsu City, Mie
Prefecture
10:00-
12:00L&D
Admistrative reform case (Bottom-up style) at
Mie Prefecture
Know the specific case of administrative reform based on the bottom-up style in the
Kameyama City. Show Malaysian presentation & exchange opinions.
Kameyama City, Mie
Prefecture
Back to JICA Osaka Center by chartered bus.
10:00-
12:00L
The roles and functions of junior officers in
government sectors of Japan
Deepen understanding about the Japanese public service personnel system, including
its role and structure.SR 9, JICA Osaka
13:00-
15:30D Interim Review
Share the information and knowledge at the half point of the course to review the
result, guided by Professor Lau.SR 9, JICA Osaka
18:30-20:00 Japanese Language Class (optional) Basic Japanese SR 14, JICA Osaka
9:30-
11:30L&D Leadership Management SR 9, JICA Osaka
12:30-
15:30L&D Leadership Management SR 9, JICA Osaka
7/2 SAT N
7/3 SUN N Submit Daily Report for week 2.
9:30-
1130L Ledership Management
Learn the importance of leadership through the case of a medium-sized company,
specialized in high tecnology.SR 1, JICA Osaka
13:00-
16:00L&P Spirit of Tea Culture Learn one of the Japanese culture, experiencing a tea gathering.
Japanese room, JICA
Osaka
10:00-
12:00L&D
Local government leadership for the local
economic development
Learn the success case of inviting industries for the local development, show
Malaysian presentation & exchange opinions.Osaka
14:30-
17:30L&O Team management at medium-sized company
Observe manufacturing site of PC attachments, learn the significance of teamwork
from the history of the corporation, having grown into an enterprise that has
competed against large enterprises through low-volume and multiobjective
production, that has a high degree of professionalism.
Osaka
Submit Questionnaire C to CDNs.
9:30-
10:30D Preparation for Presentation MR 9, JICA Osaka
PM D Self-Learning MR 9, JICA Osaka
10:00-
12:00D Presentation Session SR 9, JICA Osaka
13:00-
16:30D Presentation Session SR 9, JICA Osaka
10:00-
12:00D Evaluation Meeting / Closing Ceremony
Evaluation meeting among JICA,PREX and JICE with participants on the contents of
the training program.JICA Osaka
PM Free time SR 13, JICA Osaka
7/9 SAT Leaving from JICA Osaka Center by bus.
Learn what kind of leadership is required for managerial staff and deepen its
understanding through case studies and group discussion.
Visit Iga school Ninja Museum at Mie Prefecture
6/28 TUE
MON
Present the issues of the theme, set up by the group. Participants explain the
direction of efforts to be made in each office(issues that are common whithin the
group & the proper problems of each member). After each presentation, comments &
advices are given from Professor Lau.
Submit Final Report Data.
Exchange activity with Japanese people
Share within the group the findings and hints individually obtained during this
training and have a group session to prepare for announcing the results.
Submit Daily Report for week 3.
7/6 WED
6/23 THU
6/20 MON
6/21 TUE
Type Subject
6/14
MON
6/22
TUE
WED
6/24 FRI
Understand the unique characteristics of Japanese companies' administration and
the expected role of junior managerial staff in an organization.
Training Programme
Description Place to visitDate Time
7/7 THU
7/8 FRI
6/29
6/27
TUE7/5
7/1 FRI
7/4
WED
6/30 THU
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For Your Reference JICA and Capacity Development
The key concept underpinning JICA operations since its establishment in 1974 has been the
conviction that “capacity development” is central to the socioeconomic development of any country,
regardless of the specific operational scheme one may be undertaking, i.e. expert assignments,
development projects, development study projects, training programs, JOCV programs, etc.
Within this wide range of programs, Training Programs have long occupied an important place
in JICA operations. Conducted in Japan, they provide partner countries with opportunities to acquire
practical knowledge accumulated in Japanese society. Participants dispatched by partner countries might
find useful knowledge and re-create their own knowledge for enhancement of their own capacity or that of
the organization and society to which they belong.
About 460 pre-organized programs cover a wide range of professional fields, ranging from
education, health, infrastructure, energy, trade and finance, to agriculture, rural development, gender
mainstreaming, and environmental protection. A variety of programs and are being customized to address
the specific needs of different target organizations, such as policy-making organizations, service provision
organizations, as well as research and academic institutions. Some programs are organized to target a
certain group of countries with similar developmental challenges.
Japanese Development Experience Japan was the first non-Western country to successfully modernize its society and industrialize
its economy. At the core of this process, which started more than 140 years ago, was the “adopt and
adapt” concept by which a wide range of appropriate skills and knowledge have been imported from
developed countries; these skills and knowledge have been adapted and/or improved using local skills,
knowledge and initiatives. They finally became internalized in Japanese society to suit its local needs and
conditions.
From engineering technology to production management methods, most of the know-how that
has enabled Japan to become what it is today has emanated from this “adoption and adaptation” process,
which, of course, has been accompanied by countless failures and errors behind the success stories. We
presume that such experiences, both successful and unsuccessful, will be useful to our partners who are
trying to address the challenges currently faced by developing countries.
However, it is rather challenging to share with our partners this whole body of Japan’s
developmental experience. This difficulty has to do, in part, with the challenge of explaining a body of “tacit
knowledge,” a type of knowledge that cannot fully be expressed in words or numbers. Adding to this
difficulty are the social and cultural systems of Japan that vastly differ from those of other Western
industrialized countries, and hence still remain unfamiliar to many partner countries. Simply stated, coming
to Japan might be one way of overcoming such a cultural gap.
JICA, therefore, would like to invite as many leaders of partner countries as possible to come
and visit us, to mingle with the Japanese people, and witness the advantages as well as the
disadvantages of Japanese systems, so that integration of their findings might help them reach their
developmental objectives.
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CORRESPONDENCE
For enquiries and further information, please contact the JICA office or the Embassy of Japan. Further, address correspondence to:
JICA Kansai International Center (JICA KANSAI)
Address: 1-5-2, Wakinohama-kaigandori, Chuo-ku, Kobe, Hyogo 651-0073, Japan TEL: +81-78-261-0341 FAX: +81-78-261-0342
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