外贸英文书信

Shipping Instructions An Overview

Main points:A document prepared by exporter and sent

through his shipping and forwarding agent( 货运和货运代理人 ) to the shipowners( 船主 ) giving them directions and detailed information concerning the consignment.

Shipping documents certain documents ,which, under system known as documents for collection are sent by an exporter’s bank to the bank’s branch or agent in the importer’s country, who deliver them to the importer when he pays or accepts a bill of exchange

Shipping Instructions An OverviewMain points:The shipping documents consist of: commercial

export invoice; bill of landing; forwarder’s receipt( 运输代理行收据 ); consignment note( 发货通知 ); insurance policy; insurance certificate( 保险证书 ); and, if necessary, certificate of origin; consular invoice( 领事发票 ); weight certificate; sanitary certificate; letter of hypothecation( 质押证书 ); export license. Most if not all( 大多数而不是全部 ) these documents are needed by the importer to obtain delivery of the goods, to clear them through customs and to claim on insurance if they are lost or damaged.

Shipping Instructions An Overview

MethodologyConvey positive messageStructure 1)Thank you for your correspondent

dated… 2)We have done something as you told

us… 3)We wish further cooperation would go

on…

Shipping Instructions An OverviewKey Terms shipping 习惯用法： shipping advice, shipping notice 装

运通知， shipping agents=forwarding agents 装运代理人、发货代理人 =freight agency=forwarder 运货代理商， shipping company 船运公司 =freight forwarder 运输公司， shipping container 船运集装箱、集装箱船运， shipping order=forwarding order 装货单，下货纸 shipping space 舱位、载位、船位， shipping dock 装卸码头， shipping expense 装运费 =freight charges ， shipping instruction 装船指示、装船须知， shipping invoice 货物装运单， shipping process 装运手续， shipping weight (s.w.) 启运重量， freight rate 运费率， freight service 货运， freight tariff 运费表

Unit 9 Shipping Instructions Lesson 45 Shipping Instructions August 25, 2006 Dear Sirs, Re: Your Sales Confirmation No. C215 covering 4,000 Dozen Shirts We have for acknowledgement your letter dated 19th August in connection

with the above subject. In reply, we have the pleasure of informing you that the confirmed,

irrevocable Letter of Credit No.7634, amounting to ￡ 3,500 has been opened this morning through the District Bank, Ltd. , Manchester. Upon receipt of the same, please arrange shipment of the goods booked by us without the least delay. We are informed by the local shipping company that s/s “Browick” is due to sail from your city to our port or about the 10 the September and, if possible, please try your best to ship by that steamer.

Should this trial order prove satisfactory to our customers, we can assure you that repeat orders in increased quantity will be placed.

Your close cooperation in this respect will be highly appreciated. In the meantime we await your shipping advise by fax.

Yours truly,

Unit 9 Shipping Instructions Lesson 46 Shipment Dear Sirs, Re: Contract No. 123456 Referring to our previous letter, we wish to call your attention to

the fact that up to the present moment no news has come from you about the shipment under the captioned contract.

As you have been informed in one of our previous letter, the users are in urgent need of the machines contracted and are in fact pressing us for assurance of an early delivery.

Under the circumstance, it is obviously impossible for us to again extend L/C No.123456, which expires on 20th August, and we feel it our duty to remind you of this matter again.

As your prompt attention to shipment is most desirable to all parties concerned, we hope you will fax us your shipping advice without further delay.

Yours truly,

Unit 9 Shipping InstructionsLesson 47Urging Immediate ShipmentDear Sirs,We wish to invite your attention to our Order No.5781

covering 500 pieces Blue Woolen Serge, for which we sent to you about 30 days ago an irrevocable L/C which indicales expiration date on 31st October.

As the season is rapidly approaching, our buyers are badly in need of the goods. We shall be very much obliged if you will effect shipment as soon as possible, thus enabling them to catch the brisk demand at the start of the season.

We would like to emphasize that any delay in shipping our booked order will undoubtedly involve us in no small difficulty.

We thank you in advance for your cooperation.Yours faithfully,

Unit 9 Shipping Instructions Lesson 48 Shipping Advice Dear Sirs, Re: L/C No.7634, S/C No. C215 covering 4,000 Dozen Shirts We have pleasure in informing you that we have completed the above shipment in

accordance with the stipulations set forth in the captioned Letter of Credit, and we confirm our fax of today’s date, reading:

“S/C C215 L/C7634 4000 DOZEN SHIRTS SHIPPED TENGCHING SAILING 26” We are sending you under cover one set of duplicate shipping documents so that you

may make all the necessary preparations to take delivery of the goods, when they duly arrive at your port.

Our Invoice No. 44156 in duplicate Packing List No.56789 in duplicate Non-negotiable Bill of Lading No. AD4567 Insurance Policy No.BG4563 Certificate of Quality No.TF1445 We trust the above shipment will reach you in sound condition and expect to receive

your further orders before long. We appreciate the business you have been able to secure for us and assure you that

all your future correspondence, enquiries and orders will continue to receive our carefully attention.

Yours truly,

Insurance An OverviewMain points:The practice sharing among many

persons, risk to life or property that would otherwise be suffered by only a few. This is effected by each person paying a sum of money called a premium which, with those paid by all the others, is put into a ”pool” (集合基金 ) insurance fund, out of which money is paid the few who suffer loss.

Insurance An OverviewMain points: Insurance, classes and kinds of 险别

Free from Particular Average （ F.P.A. ）平安险； With Particular Average （ W.P.A. ） 水渍险； All Risks 一切险； risk of breakage 破碎险； risk of clashing 碰损险； risk of rust 生锈险； risk of hook damage 钩损险； risk of contamination (tainting) 污染险； insurance against total loss only (TLO) 　全损险； risk of deterioration 变质险risk of packing breakage 　 包装破裂险； risk of inherent vice 内在缺陷险； insurance against war risk 战争险； risk of normal loss (natural loss) 途耗或自然损耗险； risk of spontaneous combustion 自燃险； risk of contingent import duty 进口关税险；； Air Transportation Cargo War Risk 航空运输战争险； overland Transportation Insurance War Risk 陆上运输战争险；淡水雨淋险 risk of leakage 　 渗漏险insurance against strike, riot and civil commotion (SRCC) 罢工，暴动，民变险； insurance against extraneous risks, insurance against additional risks 　 附加险； risk of theft, pilferage and nondelivery (TPND) 盗窃提货不着险；risk of fresh and/of rain water damage(wetting) 　

Insurance An OverviewMethodologyConvey positive messageStructure 1)Thank you for your correspondent

dated… 2)We have done something as you told

us… 3)We wish further cooperation would go

on…

Insurance An OverviewKey Termsinsure v.t. 习惯用法： insure goods against all risk and

war risk ， insure against breakage( 破碎险 ) insurance: to arrange, to cover, to effect, to provide, to take out insurance ， insurance agents, insurance amount( 额 ) ， insurance certificate, insurance coverage 。 insurance 后结介词的一般用法。表示所保的货物，后结on ， e.g. insurance 100 tons of wool ，表示投保的险别，后结 against ， e.g. insurance against all risk ，表示保额，后结for ， e.g. insurance for 110% of the invoice value ，表示保险费或保险费率，后结 at ， e.g. insurance at a slightly higher premium, insurance at the rate of 5% ，表示向保险公司投保，后节 with ， e.g. insurance with PICC

Unit 10 Insurance Lesson 51 Insurance (1) Dear Sirs, Re: Insurance Answering your letter of June 25 in regard to insurance, we would like

to inform you of the following: ALL-Risks Generally we cover insurance W. P. A &War Risk in the

absence of definite instruction from our clients. If you desire to cover All Risks, we can provide such coverage at a slightly higher premium.

Breakage Breakage is a special risk, for which an extra premium will have to be charged. The present rate is about…%. Claims are payable only for that part of the loss, that is over 5%.

Value to be insured We note that you wish us to insure shipments to you for 10% above invoice value, which is having our due attention.

We trust the above information will serve your purpose and await your further news.

Yours truly,

Unit 10 InsuranceLesson 52Insurance (2) (A)Dear Sirs,Re: Our Order No.1003, Your Sales Contract No. 100 Covering 500 Case ToysWe wish to refer you to our order No. 1003 for 500 cases of Toys,

from which you will see that this order was place on a CFR basis.As we now desire to have the shipment insured at you end, we

shall be much pleased if you will kindly arrange to insure the same on our behalf against All Risks at invoice value plus 10%, i.e. US$ 2,200,00.

We shall of course refund the premium to you upon receipt of your debit note or, if you like, you may draw on us at sight for the same.

We sincerely hope that our request will meet with your approval.Yours truly,

Unit 10 InsuranceInsurance (2)(B)Dear Sirs,Re: Our Order No.1003, Your Sales Contract No. 100 Covering 500 Case ToysThis is to acknowledge receipt of your letter dated Nov. 15,

2007, requesting us to effect insurance on the captioned shipment for your account.

We are pleased to confirm having covered the above shipment with the People’s Insurance Co. of China against All Risk for US$ 2,200.00. This policy is being prepared accordingly and will be forwarded to you by the end of the week together with our debit note for the premium.

For your information, this parcel will be shipped on s/s “Jinan”, sailing on or about the 11th next month.

Yours truly,

Unit 10 Insurance Lesson 53 Underwriting Business Dear Sirs, We thank you for your letter of the 3rd April, 2007 under your

reference AC56 on the above subject. We would replay that it is true that our foreign export

corporations have changed their method of quotation on the foods exported from our country. When negotiating purchase contracts for goods exported from our country, the French importers are at liberty to decide on whatever trade terms they may wish to take so far as insurance is concerned. They may elect to insure their goods either in France of in China, they may conclude their contracts on CIF terms and the exporter at this end will arrange insurance to be covered with us accordingly.

We shall appreciate it if you will give the above explanation to your clients with whom your may happen to contact.

Thank you for your kind attention. Yours faithfully,