2 Yr Budget 2012-2013 v3

Jersey City Sailing preliminary (estimated) budget snapshot

RevenuesCustomer PatronageBoard Members Individual DonationsTotal revenues

ExpensesTotal personnel expensesTotal program expenses Total variable expenses

Gross profit

Overhead (and startup expenses)Total administrative expensesTotal startup expenses

Overhead (and startup in FY2012) cost allocation

Operating income

*Instructions to paste into Powerpoint (as an enhanced metafile1. Highlight the table, ctrl c2. In Powerpoint hit alt e s 3. Choose "paste as enhanced metafile, change the size until it fits the dimensions needed for the slide

Jersey City Sailing preliminary (estimated) budget snapshot

FY2012E FY2013E

$7,230 $19,180 1,000 1,000

500 1,000 8,730 21,180

1,908 6,044 176 476

2,084 6,520

6,646 14,660

3,429 7,309 700 0

4,129 7,309

$2,517 $7,351

3. Choose "paste as enhanced metafile, change the size until it fits the dimensions needed for the slide

Jersey City Sailing Budget Summary for 2012-2013RevenuesCustomer PatronageBoard Members Individual DonationsTotal revenues

ExpensesPersonnel expensesEmployee wages Employer payroll taxes Total personnel expenses

Program ExpensesCurriculum Printing / MaterialsGasTotal program expenses

Total variable expenses

Gross profitGross profit margin

Overhead (and startup expenses)Administrative (fixed) costsDomain OwnershipWebsite hostingPrintingInsuranceSlip FeesWorker's Comp InsuranceOffice suppliesMaintenanceTotal administrative expenses

One-time startup expensesIncorporation (plus Cert. Copy)Alternate Name501c3 ApplicationRegister NJ Office of CharitiesGaming License

Total startup expenses

Overhead (and startup in FY2012) cost allocation

Operating incomeOperating income margin

Jersey City Sailing Budget Summary for 2012-2013FY2012E FY2013E

$7,230 $19,180 1,000 1,000

500 1,000 8,730 21,180

1,763 5,588 145 456

1,908 6,044

116 288 60 188

176 476

2,084 6,520

6,646 14,660 76.1% 69.2%

13 13 60 60

1,000 200 100 2,000

1,050 3,780 856 856 200 200 150 200

3,429 7,309

100 0 50 0

400 0 30 0

120 0

700 0

4,129 7,309 Check Yes

$2,517 $7,351 28.8% 34.7%

Jersey City Sailing Budget Summary for 2012-2013

FY2012E Complete Budget for Jersey City Sailing

Other Math BKB Custom RevenuesCustomer Patronage $0 $4,250 $800 $160 Board Members 1,000 0 0 0 Individual Donations 500 0 0 0 Total revenues 1,500 4,250 800 160

ExpensesPersonnel expensesEmployee wages 0 1,050 285 45 Employer payroll taxes 0 86 23 4 Total personnel expenses 0 1,136 308 49

Program ExpensesCurriculum Printing / Materials 0 84 12 0 Gas 0 28 6 3 Total program expenses 0 112 18 3

Total variable expenses 0 1,248 326 52

Gross profit 1,500 3,002 474 108

Overhead (and startup expenses)Total administrative expenses

One-time startup expensesTotal startup expenses 700

Overhead/startup allocation by program 700 2,057 549 69

Operating income 800 945 (75) 39


2 Hour Total

$120 $1,900 $7,230 0 0 1,000 0 0 500

120 1,900 8,730

45 338 1,763 4 28 145

49 366 1,908

0 20 116 3 20 60 3 40 176

52 406 2,084

68 1,494 6,646

3,429

700

School Sail Class (20 hr)

69 685 4,129

(1) 809 2,517


OtherRevenuesCustomer Patronage $0 Board Members 1,000 Individual Donations 1,000 Total revenues 2,000

ExpensesPersonnel expensesEmployee wages 0 Employer payroll taxes 0 Total personnel expenses 0

Program ExpensesCurriculum Printing / Materials 0 Gas 0 Program Expenses Subtotal 0

Total variable expenses 0

Gross profit 2,000

Overhead expensesAdministrative (fixed) costs

Total administrative expensesOverhead allocation by program 0

Operating income $2,000


Math - Spring Math - Fall BKB 2 Hour

$7,500 $7,500 $1,200 $800 $160 $120 0 0 0 0 0 0 0 0 0 0 0 0

7,500 7,500 1,200 800 160 120

2,100 2,100 675 285 45 45 171 171 55 23 4 4

2,271 2,271 730 308 49 49

122 122 12 12 56 56 44 6 3 3

178 178 56 18 3 3

2,449 2,449 786 326 52 52

5,051 5,051 414 474 108 68

2,778 2,704 877 365 73 73

$2,273 $2,347 ($463) $109 $35 ($5)

Summer Sailing

Custom Lesson

Gym Sail Class Total

$1,900 $19,180 0 1,000 0 1,000

1,900 21,180

338 5,588 28 456

366 6,044

20 288 20 188 40 476

406 6,520

1,494 14,660

7,309 439 $7,309

$1,055 $7,351

~

Expenses ExpensesProgram 2012 2013Math-Spring 0 0% 0 2,449Math-Fall 1,248 60% 2,057 2,449Summer Sail 0 0% 0 786BKB 326 16% 549 326Custom Lesson 52 2% 69 522 Hour 52 2% 69 52Sail Gym Class 406 19% 685 406Total 2,084 100% 3,429 6,520

Note: Overhead expenses comprised of the following

Domain ownership

Insurance

Workers Compensation Insurance

Office supplies

Boat Maintenance

Slip fees

Overhead Allocation Scheme

% of Total Expenses

% in Overhead

201338% 2,778 38% 2,704 12% 877

5% 365 1% 73 1% 73 6% 439

100% 7,309

% of Total Expenses

% in Overhead

QuestionsWhat is board member revenue?

Where did you get the percentages on the allocation tab?I don't get how the overhead was being allocated, or what the difference is between expenses and % in overhead?Markup for "% in overhead" over 65%

I assume the JCS fiscal year matches the calendar year?

I'd recommend not including the itemized when you send it to someone unless you think they want it or it's required.

I don't get how the overhead was being allocated, or what the difference is between expenses and % in overhead?12%

I'd recommend not including the itemized when you send it to someone unless you think they want it or it's required.

TopicTHIS BUDGET

COLOR CODING

OVER-ESTIMATES

MINIMUM UNIT

AUTO-FUNCTION

BOLD

ALLOCATED COSTS

BLANKS

Comment

Use 0's. Characters like " interfere with the formulas

Part of Fiscal Sponsorship App, requires 2-Year Budget. See Application here: http://fjc.org/pdf/Web_Forms/FSP_App.pdf

Color code as is typical for financial models (hard codes blue, formulas black/green)

Should be on the side as one cell that everything is linking to titled "safety margin," so it can be changed easily and stands out less

Minimum Unit listed for programs. Below this unit value the program doesn't run. In effect, it represents a "conservative fiscal forecast," because we certainly intend to do more than one 2-Hour Sail, and anything above one 2-Hour Sail will only further increase our profit margins.

? You are planning to hardcode all of this? I think it is a very bad idea (more mistakes, every mistake takes forever to fix, very inefficient). But I can always just paste you a version that is all values if that makes you feel more comfortable with it.

Emboldened numbers/items just means they've been double-checked. Temporarily doing this to help us keep track of changes.

There are many ways. Be consistent. Good rule of thumb: Usage based things, like boat maintenance, allocate based on time, per person things like insurance or course materials do based on # of particpipants, and most other things will be done based on revenue share. Though this can be dangerous because you end up sticking most of the costs on your best (i.e. highest paying) customers

ITEMIZING FY2012 MathProgram Details# Instructors 1# Groups 2

Min # Students per Group 5

Min # Students Total 10Duration 5 wksClass Days M-Th

Class Hours 4-6:30 (2.5)

Paid Hours 3:30-7 (3.5)Target Age Grade 9Total Class Hrs Per Group instructed 25

Total Hrs Employee Works 70Total Class Hrs of All Groups Instruction 50

Income

Customer Patronage 4,250Total Income 4,250

Personnel ExpensesEmployee Wages ($15/hr) 1,050

Employer Payroll Taxes (8.15% of wage) 86Personnel Expenses Subtotal 1,136

Program Expenses

Curriculum Printing / Materials 84[28]

└►[Certificate Printing] [20]└►[Diagnostic Exam Printing] [12]

└►[Astrolabe Materials] [15]└►[Anomometer] [9]└►[Other] 0Gas 28

└►[Curricula Printing]

Program Expenses Subtotal 112

Total Expenses 1,248

3,002

2,057

945

(Total Revenue - Total Expenses) Profit

(from Allocation worksheet) Overhead Allocation

(Profit - Overhead Allocation) Final Profit

Notes BKB

1 paid instructor. B&G Club Teacher may also be present. 1Group 1: Monday/Wednesday. Group 2: Tuesday/Thursday. 1

2

5 students per Group. 2September - October 2012. Sept-Oct

Fri-Sun

Hours during which students are being instructed. Varies

Hours which employee works, includes 1 hour set up/ break down. 19Adult

16

(3.5hrs/day) x (4days) x (5wks) 1916

800800

($15/hr) x (70 total workhrs) 285

23308

Itemized below. 12($0.15/page) x (#pages) x (total # students) [10]($1/page) x (#pages) x (total # students) [2]($0.15/page) x (#pages) x (total # students) "

Straws, protractors, washers. "Cost of anomometer parts. "Markers, paper, paperclips, staples, "(25sailinghrs) x (.3gal/hr) x ($3.70/gal). 6

$4,250 ÷ 10ss = $425/ss. $4,250 ÷ 5wks = $850/wk ÷ 10 ss = $85/ss/wk

(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). FUTA exempt, can opt out of SUTA.

18

326

474

549

-75

Notes

1 instructor per boat. 11

Max 4 students per boat. 1

Max 4 students per boat. 1Available weekends throughout First Season. Sept-Oct

Flexible

Fri: 7-8:00pm. Sat: 10-5:30pm Sun: 10-5:30pm. 2hr Min

1hr added to each class day for set up/break down. 3Adults

2

32

$800 min. $400 per student 160160


449

"($0.15/page) x (#pages) x (total # students) "($1/page) x (#pages) x (total # students) "

"

"""

(16sailinghrs) x (.3gal/hr) x ($3.70/gal). 3

Custom Lesson

(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). FUTA exempt, can opt out of SUTA.

3

52

108

69

39

Notes 2 Hr Sail

1 instructor per boat. 1Max 6 passengers. 1

Max 6 passengers as long as all agree to private lesson. 1

Max 6 passengers as long as all agree to private lesson. 1Available throughout First Season. Sept-Oct

Sat-Sun

Varies

2 hour lesson, plus 1 hour for set up and breakdown. 3Adult

Can be longer based on student's wants. 2

1 hour lesson, plus 1 hour for set up and breakdown. 3Can be longer based on student's wants. 2

120120


449

""""

"""

(2sailinghrs) x (.3gal/hr) x ($3.70/gal). 3

$80/hr per student. 2hr min. $80 each additional hour per student.

(8.15%) x (total wages 60) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). As 501c3 we're exempt from FUTA and can opt out of SUTA.

No program-specific forms needed. Comes out of overhead printing costs.

3

52

68

69

-1

Notes

Min $120, otherwise $60 per person.

Max 6 passengers. Available throughout First Season.For 2012 schedule, it’s the only time available.

Sat-Sun: 12, 3, 6pm

2hrs sailing plus 1 hour set up/break down.

2hrs sailing plus 1 hour set up/break down.

Min $120, otherwise $60 per person.

($15/hr) x (3 total workhrs)

No specific forms needed.

(2sailinghrs) x (.3gal/hr) x ($3.70/gal).

(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). As 501c3 we're exempt from FUTA and can opt out of SUTA.

Sail Gym Class

11

5

5Sept-Oct Runs length of First Season, 5 Fridays.

Friday Its our only free afternoon.

3:30-7(3.5)

3-7:30(4.5)15-22 Either college or high school students.

17.5 (3.5/wk) x (5wks)

22.5 1 hour set up/break down added for each day's session.17.5 (3.5/wk) x (5wks)

1,9001,900

338 ($15/hr) x (22.5 total workhrs)

28366

20[10] ($0.15/page) x (#pages) x (total # students)[10] ($1/page) x (#pages) x (total # students)

"

"""

20 (17.5sailinghrs) x (.3gal/hr) x ($3.70/gal).

Notes (I told Dave Bryngil of St. Peter's College 320/student for 16 hrs instruction, min 3ss, max 5ss. 320x5=1,600)

$1,900 ÷ 5 ss = 380/student/17.5hrs instruction

(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). As 501c3 we're exempt from FUTA and can opt out of SUTA.

40

406

1,494

685

809

ITEMIZING FY2012 Math IProgram Details# Instructors 1# Groups 2Min # Students per Group 5Min # Students Total 10Duration 10 wks

Class Days M-Th

Class Hours 4-6:30 (2.5)

Paid Hours 3:30-7(3.5)Target Age Grade 9Total Class Hrs Per Group instructed 50Total Hrs Employee Works 140Total Class Hrs of All Groups 100

Income

Customer Patronage 7,500Total Income 7,500

Personnel ExpensesEmployee Wages ($15/hr) 2,100

Employer Payroll Taxes (8.15% of wage) 171Personnel Expenses Subtotal 2,271

Program ExpensesCurriculum Printing / Materials 122

[28]└►[Certificate Printing] [20]└►[Diagnostic Exam Printing] [20]└►[Astrolabe Materials] [15]└►[Anomometer] [9]└►[Other] [30]Gas 56

Program Expenses Subtotal 178

Total Expenses 2,449

└►[Curricula Printing]

5,051-2,778

2,273

(Total Revenue - Total Expenses) Profit(from Allocation Worksheet) Overhead Allocation

(Profit - Overhead Allocation) Final Profit

Notes

1 paid instructor. B&G Club Teacher may also be present.Group 1: Monday/Wednesday. Group 2: Tuesday/Thursday.

5 students per Group.April - June 2013.

Hours during which students are being instructed.

Hours which employee works, includes 1 hour set up/ break down.

(2.5hrs.day) x (4days) x (10wks)(3.5hrs/day) x (4days) x (10wks)

$7,500 ÷ 10wks = $750/wk ÷ 10 ss = $75/ss/wk


Itemized below.($0.15/page) x (#pages) x (total # students)($1/page) x (#pages) x (total # students)($0.15/page) x (#pages) x (total # students)Cost of straws, protractors, washers for making astrolabe.Cost of anomometer parts.Markers, paper, paperclips, staples, (50sailinghrs) x (.3gal/hr) x ($3.70/gal).

(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). We're FUTA exempt and can opt out of SUTA.

Math II

125

1010 wks

M-Th

4-6:30 (2.5)

3:30-7(3.5)Grade 9

50140100

7,5007,500

2,100

1712,171

122[28][20][20][15]

[9][30]

56178

2,449

5,051-2,704

2,347

1 paid instructor. B&G Club Teacher may also be present.Group 1: Monday/Wednesday. Group 2: Tuesday/Thursday.

5 students per Group.September - November 2013

Hours during which students are being instructed.

Hours which employee works, includes 1 hour set up/ break down.

(2.5hrs.day) x (4days) x (10wks)(3.5hrs/day) x (4days) x (10wks)

$7,500 ÷ 10wks = $750/wk ÷ 10 ss = $75/ss/wk


Itemized below.($0.15/page) x (#pages) x (total # students)($1/page) x (#pages) x (total # students)($0.15/page) x (#pages) x (total # students)Cost of straws, protractors, washers for making astrolabe.Cost of anomometer parts.Markers, paper, paperclips, staples, (50sailinghrs) x (.3gal/hr) x ($3.70/gal).


Summer Sailing

112

Max 51wk, June-Aug Program is 1 week long, recurring throughout summer.

M-F

9-5pm (8)

8:30-5:30 (9) 1hr added for setup/breakdown. 10-18

4045 1hr added for each day setup/breakdown.40

1200 2 student min. $600/student.1200

675 ($15/hr) x (45 total work hours)

55730

12[10] ($0.15/page) x (#pages) x (total # students)

[2] ($1/page) x (#pages) x (total # students)""""

44 (40sailinghrs) x (.3gal/hr) x ($3.70/gal). 56

786


414-877

-463

BKB

1122

May-Oct

Fri-Sun

Varies

19Adult

161916

800800

285

23308

12[10]

[2]""""

618

326

474-365

109

Notes

1 instructor per boat.

Max 4 students per boat.Max 4 students per boat.Available weekends.

Fri: 7-8:00pm. Sat: 10-5:30pm Sun: 10-5:30pm.

Fri: 7-8:00pm. Sat: 10-5:30pm Sun: 10-5:30pm.

1 hour is added to the Class Hours for set up/break down.

1 hour added for each class day for set up/break down.

$800 min. $400/per student.

($15/hr) x (19 total work hours)

($0.15/page) x (#pages) x (total # students)($1/page) x (#pages) x (total # students)

(16sailinghrs) x (.3gal/hr) x ($3.70/gal).


Custom Lesson Notes

1 1 instructor per boat.1 Max 6 ss.1 Max 6 ss.1 Max 6 ss.

May-Oct Available throughout Second Season.

Flexible

2hr Min

3 2 hour lesson, plus 1 hour for set up and breakdown. Adults

2 Can be longer based on student's wants.3 1 hour lesson, plus 1 hour for set up and breakdown. 2 Can be longer based on student's wants.

160160

45 ($15/hr) x (3 total workhrs)

449

" No program-specific forms needed. Comes out of overhead print""""""


52

$80/hr per student. 2hr min. $80 each additional hour per student.

(8.15%) x (total wages 60) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). As 501c3 we're exempt from FUTA and can opt out of SUTA.

108-73

35

2 Hr Sail Notes

111 Min $120, otherwise $60 per person.1 Max 6 passengers.

May-Oct Available throughout Season, offering times vary.

Mon-Sun Fall/Spring: Sat-Sun 12, 3, 6. Summer: M-Fri 6pm. Sat-Sun 12, 3, 6pm.

Vari. Fall/Spring: Sat-Sun 12, 3, 6. Summer: M-Fri 6pm. Sat-Sun 12, 3, 6pm.

3 2hrs sailing plus 1 hour set up/break down.Adult

23 2hrs sailing plus 1 hour set up/break down.2

120 Min $120, otherwise $60 per person.120

45 ($15/hr) x (3 total workhrs)

449

" No program-specific forms needed.""""""


52


68-73

-5

Sail Gym Class Notes

1155

Spring & Fall 2 sessions 5 wks each, 5 Fridays during Spring & Fall.

Friday Its our only free afternoon.

3:30-7(3)

3-7:30(4.5)15-22 Either college or high school students.

17.5 (3.5/wk) x (5wks)22.5 1 hour set up/break down added for each day's session.17.5 (3.5/wk) x (5wks)

1,9001,900

338 ($15/hr) x (22.5 total workhrs)

28366

20[10] ($0.15/page) x (#pages) x (total # students)[10] ($1/page) x (#pages) x (total # students)

""""

20 (17.5sailinghrs) x (.3gal/hr) x ($3.70/gal). 40

406

$1,900 ÷ 5 ss = 380/student/17.5hrs instruction


1,494-439

1,055

Documents

2 Yr Budget 2012-2013 v3