2015 Annual Report

Member’s Annual Meeting

March 23, 2016

Richmond Volleyball Club: Who We Are

Mission

Richmond Volleyball Club is a nonprofit organization dedicated to developing athletes of all ages for amateur volleyball competition. The purpose of RVC is:

• To promote interest in the sport of volleyball

• Provide training in the skills and techniques of volleyball

• Foster teamwork, sportsmanship and an appreciation for health and wellness.

Vision

RVC is the recognized benchmark for both youth and adult volleyball programs on the East Coast.

Achieving and Defining our “Vision”

The Board of Directors and staff continue working towards and updating as needed the organization’s strategic plan.

1. Become the Old Dominion Region’s most successful USAV juniors program with

strong and diverse developmental programs.

2. Maintain an adult program that achieves high member satisfaction and

successful retention of juniors’ program alumni

3. Ensure sufficient financial resources

4. Develop and maintain a world class facility

5. Encourage HR (including staff, Board, and volunteer) retention and

development

6. Upgrade IT infrastructure and support systems.

FY 2015 Financials – Financial Position

FY 2015 Financials – Financial Position

FY 2015 Financials – Statement of Activities

Statement of Activities (continued)

FY 2015 Statement of Activities

FY 2015 Statement of Activities

2015 Adult Program Highlights

ADULT LEAGUES

– Our adult leagues have been nearly at capacity for some time resulting in no need for marketing and promotion. Unfortunately, we have begun to experience a downturn. A strategy to address this has been developed for 2016.

– Despite fewer teams, adult membership held steady with 1927 adult members at the end of the member year (August) compared to 1919 members last year.

2015 Adult Program Highlights

Saturday Night All Play (SNAP)

Held 21 times throughout the year with 60 participants on average. This is the same as last year.

Adult Skills Clinics

Hitting and Blocking, Passing and Defense and Setting Clinics are offered four times per year between the Adult Seasons. Veteran coaches run these each time.

Annual Member Survey

Survey was developed and conducted. Results were analyzed and shared via newsletter along with changes that were implemented or explanations for those that were not.

Sand Leagues

For over 14 years, RVC has offered sand volleyball at Three Chopt Recreation Center. Quads divisions were held on Wednesday nights and Sunday afternoons during the summer. The Sunday league was filled to capacity, but Wednesday was not. We were not able to get the nights that we have used for many years due to growing competition.

Happy Hour / Starter League

Offered on Friday nights for 5 weeks of each season, this league provides an entry point for those new to the sport and new to RVC. A coach facilitates games and teaches individual skills. Each season, at least one team has formed to join the regular league the following season

Referee Training

Training has been standardized using a power point presentation and continued education training for veteran referees is held twice a year.

2015 Adult Program Highlights

Battle on Byrdhill

12 teams attended. This was a

20% decrease over the previous year.

Monument City Masters

Total number of teams participating was 30 teams. This was two fewer teams than last year.

St. Patrick’s Day Quads

A total of 27 teams participated this year. This was a 35% increase from the previous year.

ADULT TOURNAMENTS Turkey Smash Reinvented this year and played in the evening prior to Thanksgiving rather than the Saturday after Thanksgiving. Fifteen teams participated and many dressed for the occasion.

Holly Ball Was held on December 17 with fourteen teams participating which is an increase of two teams from the previous year.. Top finishers in each division were given prizes of gift cards.

2015 Junior Program Highlights

• More than 900 juniors program members in 2015

– 32 travel teams, 18 city teams and 24 club/Jumpin’ Juniors teams

• 16 and 17 National Girls won the ODR bids to Nationals.

– 14-1 and 17-1 Boys won Bids to Nationals at Bid Events

• 2 Boys Teams and 2 Girls teams won the Old Dominion Regional

– Championships: 14-1, 15-1, 13 Zonals and 17 Zonals

• 61 Travel Coaches and 30 City team coaches on staff

– Seven are USAV CAP I Certified

2015 Junior Program Highlights

Itsy Bitsy Spikers (3-6 yr. old) program had 40 participants at RVC. In addition, our satellite program offered programs at 6 different preschools and elementary schools with 61 kids participating. We partnered with Fit Kids to offer after school clinics at 5 different Chesterfield County Elementary schools.

The Middle School League continued to grow with 13 teams. We had six 5th-6th grade team, eight 7th-9th grade teams for a total of 137 athletes.

35 summer camps were offered with over 600 athletes attending. Camps for all levels were held for ages 3-18 including Sand, College Prep and position specific camps.

Jumpin’ Juniors and Club League were combined offering a team environment for both seasons. We had 21 teams in the fall and 24 teams in the spring session (526 participants – with some athletes doing both seasons).

2015 Junior Program Highlights

Juniors Beach Volleyball was held for a 2nd year. This competitive sand program had 34 players competing in tournaments held in Virginia Beach, Richmond, and Raleigh, NC. Additionally, 8 doubles teams competed in USAV Junior Beach Nationals. Our annual Spirit Rally was held in December to kick off the 2016 season, celebrating our Juniors Program. At the rally, college commitments were recognized; bonfire, refreshments, and prize drawings added to the fun. Jon Lugbill, Executive Director of Richmond Sports Backers and Micah “Bam Bamm” White were our guest speakers. Coaches provided 665 private lessons this year bringing in more than $38,000 to RVC.

2015 Junior Program Highlights

Athletes who went on to play college

– Haley Headley (Barton College)

– Kayla Sell (University of Rochester)

– Olivia Florence (Goldey-Beacom College)

– Christian Taylor (Eastern Mennonite University)

– Taylor Bauman (McDaniel College)

– Lauren Wells (McDaniel College)

– Emma Murphy (Shenandoah University)

– Mady Arles (Emory University)

– Maddie French (George Mason University)

– Maddy Kline (UNC-Wilmington)

– Kendyll Brown (University of Dayton)

– Melanie Snyder (Marist College)

2015 Junior Program Highlights

Over 300 kids participated in our 3 day PAL camp.

OUTREACH PROGRAMS

We had over 25 coaches volunteer to make

our 2015 Outreach Programs a success

New in 2015! Jump Start provided free volleyball clinics to 80 athletes at the Eastern Henrico Rec Center

Additional free clinics were offered to: • Anna Julia Cooper Middle School • Linwood Holten Elementary • Peter Paul Development Center

2015 Junior Program Highlights

JUNIORS’ TOURNAMENTS

11th Monument City Classic

With a total of 323 teams, this is less than a 1% increase and is at almost 100% capacity. A total of 32 courts used at @ Greater Richmond Convention Center and 9 courts @ RVC North. A new tournament, hosted in NC, will now be competing with us for teams this weekend.

Boys East Coast and South Atlantic Championships

With a total of 130 teams in BECC, this is an increase of 18%. With a total of 191 teams in the SAC, this is an increase of 19%. Produces a grand total of 321 teams played at Greater Richmond Convention Center, RVC North, and Glen Allen High School.

These large-scale tournaments, hosted primarily at the Greater Richmond Convention Center, continue to be our largest fundraisers.

2015 Junior Program Highlights

JUNIORS’ TOURNAMENTS (continued)

18th Annual Virginia Volleyball Showcase

We hosted this kick off to the fall High School season held over the Labor Day weekend. 18 boys (no increase) and 36 girls (increase of 12.5%) teams participated.

Old Dominion Region Tournaments

Hosted almost every Saturday from January through early May. These tournaments generate approximately $60,000 in additional income each year.

While our tournaments are important to our success, they also contribute greatly to our local economy.

Approx. Economic Impact

Monument City Classic $3,800,000

Boys’ East Coast/Girls’ South Atlantic Championships

$3,850,000

Virginia Volleyball Showcase $140,000

USAV juniors’ tournaments $130,000

2015 RVC In The News

2015 RVC In The News

2015 Member Communications

Newsletters are sent to our e-mail list once per month – alternately focusing on adult programs and junior programs.

The RVC Facebook page, www.facebook.com/RichmondVolleyballClub, continues to be an important communication tool and has grown to 4,084 fans

• 43% Male, 57% Female; age groups 25-34 and 35-44 represented the majority (27% and 23%); followed by 18-24 and 45-54

RVC has dedicated LinkedIn, Flickr, Pinterest and YouTube sites. An Instagram site was added to create interaction with younger followers. The Instagram site has grown to 480 followers. Our primary Twitter site (RVC_Net) has 346 followers. RVC_Jrs has 117 followers and RVC_ED has 209. MeetUp group (322 members) continues to promote SNAP, Starter League and other new member opportunities. MagicInfo displays are updated in concession and seating areas to advertise current events and announcements. The Member Business Directory continues to support networking opportunities for members.

2015 Sponsorships

OFFICIAL PROVIDERS

Our official providers sign multi-year agreements to enjoy exclusivity in their category. These providers allow us to expand and enhance our programs. We renewed agreements with all of our previous year’s sponsors.

EVENT SPONSORS AT MONUMENT CITY CLASSIC JUNIORS’ TOURNAMENT

2015 Sponsorships

• Monument City Classic

– Water Marque

– Designs by Whirl*

– RVC / Mizuno*

– Twisted Designs*

– Bryant Brothers Beverages*

– Swinn Apparel*

* New vendors for 2015 that did not participate in 2014

• Boys’ East Coast/South Atlantic

– Toucan Signs*

– Body Helix*

– Mizuno/RVC*

– Bella Rose*

– Water Marque

– Happy Feet*

– Papa John’s (Food donations for workers)

VENDORS AT JUNIORS’ TOURNAMENTS

2015 Annual Fundraising

Spikes on the Green Golf Tournament

This annual fundraiser for the Robison Fund netted more than $3,627.00 in 2015. These funds are used to provide financial aid to athletes.

Juniors Raffle

All junior athletes participating on travel or city teams participate in a fundraiser for RVC. This raffle raised $15,593 (net) I 2015.

Robinson Fund

This was the third year of award disbursements from the fund established in 2005. Eleven juniors received awards totaling $21,500 to offset expenses associated with playing volleyball during the 2015-2016 season. In addition, $8,120 was awarded to 51 athletes to offset the cost of Jumpin’ Juniors, summer camps and the Middle School League.

“Love of the Game”

At our 2015-2016 Spirit Rally, we awarded Rachel Gaston and Isaiah Jamison the “Love of the Game”

award for their exceptional sportsmanship, attitude, and work ethic. Each received $750 to offset

their playing expenses.

2015 “Champions”

Enormous thanks to our many donors and organizations who help make so much possible including:

• Jim Byerly, HuffMorris Architects

• Peter Kapasakis, James River Photography

• Vaughan Alexander

• Alexander Insurance

• Travis Garlock

• Townley Goldsmith-Ray

• John Howarth

• Richmond Sports Backers

• Shelby Schavoir

• Toast

• James River Heating & Air

• Talbert & Bright

• Henrico Citizen

2015 “Champions”

And a special thank you to the more than 125 volunteers who help ensure our programs are thriving. Without our volunteers, programs and events like - Fit n Fun Jumpin’ Juniors JumpStart Spikes on the Green golf tournament Special Olympics Monument City Masters tournament would not be possible. A volunteer hour is currently valued at $23.07. Thanks to our volunteers RVC enjoyed a financial benefit of

$31,627!!

2015 Community Involvement

Special Olympics

2015 was our sixth year hosting a Special Olympics volleyball team and the regional tournament! RVC provides volunteer coaches and a facility for ten weeks of practices each year. We also host the central region tournament that draws teams from all over the area as well as from out of state. All of this is made possible by many wonderful volunteers who coach, keep score and cheer on the participants.

Courts for Kids

RVC is proud to make donations of uniforms and volleyballs to this organization which builds courts for kids in underprivileged countries.

RVA Streets Alive

We are proud to take part in this Sports Backers program aimed to inspire people to get outside and move. The event promotes a healthy lifestyle by lining the streets with free activities for the entire family!

2015 Other Events

RVC Night at VCU (9/1/15) Over 35 guests attended, including Board Members, employees, sponsors and guests. Use of the Sponsor room and food & beverages provided by VCU.

Mardi Gras 2015 Member Appreciation

Over 50 attended and enjoyed. Event included Casino Games (such as Black jack, Texas hold ‘em, roulette and craps), a live band (Sloth Loves Chunk), New Orleans inspired food (including oysters, jambalaya, muffulettas, gumbo and king cakes). There was also beer, wine and Hurricane drink mix. Fantastic prizes (from 22 sponsor vendors).

2015 Cafe

The RVC Café staff has been increased to better serve the customer and reduce wait time.

• Food and beverage options have been expanded to (i) increase cost-effectiveness and (ii) offer items which are more desirable.

• Food packaging has been modified so food appears more appealing.

• Prepared and catered food is available for private rentals and business meetings.

• Improved menu and ordering system for food sales.

• Food and drink specials are advertised on monitors and in e-newsletters.

• Working to create a more inviting feel. The mission is to become a place to meet friends and enjoy a pitcher of beer and appetizers after work. The café will make the dreaded “split schedule” bearable, because the made-to-order items will be delivered to your table or ready for you when requested. Goal is for the cafe to become a place where members want to eat rather than a place where food is available.

Facility Enhancements/Maintenance

• 5 MagicInfo digital displays installed for better member communication and café menu display.

• Purchased a riding mower so that grass could be maintained at appropriate level for events

• Repaired 4 HVAC units at Westmoreland St. location

• New paint at Westmoreland St. location

• New smoking area

• Refurbished patio including painting tables, adding planters, and lighting.

• Installed tile between several courts and will continue throughout upcoming year. Decreases movement of tile necessitating labor to re-set.

• Added larger clocks, purchased sweeper to improve court cleanliness, and added speakers throughout facility in response to member survey requests.

2016 Priorities

• Conduct annual survey of membership

• Meet increasing demands for court space

• Complete development of database and new website

• Continue to build on successes of juniors programs including outreach programs with Eastern Henrico Recreation Center, Henrico PAL, and more.

• Continue to explore opportunities for growing adult programs

• Begin capital campaign to support growth