AGENDA COMMITTEE OF THE WHOLE Tuesday, December 15, 2015 ... · AGENDA COMMITTEE OF THE WHOLE . Tuesday, December 15, 2015, 6:00 p.m. Lanark Highlands Municipal Office . 75 George

AGENDA

COMMITTEE OF THE WHOLE

Tuesday, December 15, 2015, 6:00 p.m.

Lanark Highlands Municipal Office

75 George Street, Lanark, Ontario

1. CALL TO ORDER

2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

3. APPROVAL OF AGENDA

Suggested Motion: “THAT the agenda be adopted as presented.”

4. APPROVAL OF MINUTES

Suggested Motion: “THAT the minutes of the Committee of the Whole meeting held on November 24th, be approved as circulated.”

5. DELEGATIONS & PRESENTATIONS

i) 2015 Achievement Awards

ii) Preliminary Assessment of Lanark Highlands Fire Services, Interim Fire

Chief, Cameron Morehouse

6. COMMUNICATIONS

i) Local Government Week – Ernie Hardeman, MPP, Oxford

ii) Board of Health Meeting - Leeds, Grenville and Lanark District Health Unit

iii) Municipal Resolution - Hydro One Not for Sale

iv) Municipal Office – Holiday Hours (verbal)

v) Local Refugee Resettlement - CARR

7. REPORTS

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Building, Planning & Protective Services

i) Monthly Building Report – November 2015

Phil Borrowman, CBO

Suggested Motion: “THAT the monthly building report for November 2015 be accepted as presented.”

ii) Fire Services Monthly Report

Cameron Morehouse, Interim Fire Chief

Suggested Motion: “THAT Report FS-11-2015 is received by the Committee of the Whole for information.”

iii) Report #PD-33-2015 Consent Applications B15/133 McCooeye(Lot

Addition)

Pt Lot 9, Concession 7 and 8, Geographic Township Darling

Planning Administrator/Deputy Clerk, Stacey Blair

Suggested Motion: “THAT Council recommends to the Land Division Committee of Lanark County that application B15/133 for consent be approved subject to the following conditions;

1. The balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. An acceptable reference plan or legal description of the severed lands and the deed be submitted to the township. 3. That the applicant pays any outstanding fees to the Township prior to final approval.

iv) Report #PD-34-2015 Consent Applications B15/128 Steele

(Severance)

Pt Lot 2, Concession 9, Geographic Township Lanark


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Suggested Motion: “THAT Council recommends to the Land Division Committee of Lanark County that application B15/128 for consent be approved subject to the following conditions;

1. The balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. An acceptable reference plan or legal description of the severed

lands and the deed be submitted to the township. 3. That the applicant pays any outstanding fees to the Township prior

to final approval. 4. That the applicant provide to the Township the 5% cash in lieu of

parkland dedication fee.

5. That sufficient lands be deeded to the Township of Lanark Highlands along the frontages of the lots to be severed to meet the municipality’s road widening requirements, at no cost to the Township.

6. Deeds are to be submitted to the municipality for review accompanied by a solicitor’s certificate indicating that the municipality’s title is free and clear of all encumbrances and that the municipality has a good and marketable title. The Township Superintendent of Public Works should be consulted prior to commencing a survey to determine the amount of road widening required.

7. The applicant shall obtain a Civic Address Number from the

Township of Lanark Highlands. The applicant shall consult directly with the Township in this regard.

8. The applicant shall obtain an entrance location permit from the

Township.

iv) Draft By-law – Stop up and Close (Arndt)


Suggested Motion:

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“THAT the necessary by-law be presented and passed by Council to stop up and sell a portion of the untraveled road allowance between Dalhousie Concessions 8 and 9.”

v) Road Assumption By-law – 9th Concession B, Lanark


Suggested Motion: “THAT Council pass a road dedication by-law to accept and assume the lands described as Pt. Lot 19, Concession 8, being Part 1 on Reference Plan 27R9183 as part of the unopened road allowance and municipal road system known as 9th

Concession B Lanark.”

Corporate Services

i) Animal Control Services Matt Craig, Interim CAO/Clerk

Suggested Motion: “THAT the Animal Control Services Agreement be approved as presented in Report #CAO- 19-2015; AND THAT the necessary by-law be brought forward at the December 15th, 2015 Council meeting.” ii) Pound Services Matt Craig, Interim CAO/Clerk Suggested Motion:

THAT the Pound Services Agreement be approved as presented in Report CAO-20-2015; AND THAT the necessary by-law be brought forward at the December 15, 2015 Council meeting for approval.

iii) Solar FIT – Joint Lanark County Robert Bunker, Treasurer Suggested Motion: “THAT the Township of Lanark Highlands $5000.00 share of the Lanark County Solar Fit application cost be taken from the Gas Tax Reserve Fund” iv) Ontario Community Infrastructure Fund Matt Craig, Interim CAO/Clerk Suggested Motion:

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“THAT report CAO-21-2015, Ontario Community Infrastructure Fund, be received as information.” v) OPP Report Robert Bunker, Treasurer Suggested Motion: “THAT report FIN-10-2015 be received as information.” 8. INCAMERA ITEMS

9. NEW AND OTHER BUSINESS

10. DEFERRED ITEMS

11. ADJOURNMENT

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MINUTES

Tuesday, November 24, 2015

6:00 p.m.

Lanark Highlands Municipal Office - 75 George Street, Lanark Ontario

Council Chambers

Members Present:

Chair, Deputy Mayor John Hall

Councillor Linda Hansen

Councillor Steve Roberts

Councillor Peter Rodger

Councillor Bill King

Councillor Jeannie Kelso

Mayor Brian Stewart

Staff Present:

Matt Craig, Interim CAO/Clerk

Stacey Blair, Planning Administrator/Deputy Clerk

Robert Bunker, Treasurer

1. CALL TO ORDER

The meeting was called to order at 6:00 p.m.

2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

3. APPROVAL OF AGENDA

Motion #COW-2015-213

Moved by Councillor Hansen

Seconded by Councillor Roberts

THAT the agenda be approved as presented.

CARRIED

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Township of Lanark Highlands Committee of the Whole - Minutes November 24, 2015

4. APPROVAL OF MINUTES


Moved by Councillor Kelso

Seconded by Councillor King

THAT the minutes of the Committee of the Whole meeting held on November 10,

be approved as circulated.

CARRIED

5. DELEGATIONS & PRESENTATIONS

i) Lanark Youth Centre, Warren McMeekin, Executive Director

The executive director and a number of young people from the Youth Centre

presented the Mayor and Council with a hand crafted paddle which they made in

appreciation for Council’s support of the centre.

ii) Hydro One Not For Sale, David Lundy

Materials from the presentation were distributed prior to the meeting and due to

the volume were available upon request.

iii) Closed Meetings, Stacey Blair, Deputy Clerk

Presentation attached to minutes.

6. COMMUNICATIONS

i) Mazinaw-Lanark Forest – Planned Operations Update

ii) OCIF Funding – Ministry of Agriculture, Food and Rural Affairs


Moved by Councillor Roberts

Seconded by Councillor Kelso

THAT the communications dated November 24th, 2015 be received as

information.

CARRIED

STAFF ACTION – Interim CAO/Clerk to follow up with MPP with respect to

unsuccessful application for OCIF funding.

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6. REPORTS

Corporate Services

i) Appointment of Committee of Adjustment

Stacey Blair, Deputy Clerk/Planning Administrator


Moved by Mayor Stewart

Seconded by Councillor Hansen

WHEREAS the Planning Act states that the members of the Committee of

Adjustment who are members of Council shall be appointed annually;

BE IT RESOLVED THAT a by-law appointing Council as members of the

Township’s Committee of Adjustment be passed by Council.

CARRIED

ii) 2016 Committee/Council Calendar

Stacey Blair, Deputy Clerk/Planning Administrator



Seconded by Councillor Rodger

WHEREAS Section 5.13 of Procedural By-law 2012-1205 as amended, provides

that the Meeting Schedule will outline the dates of Regular Council and

Committee of the Whole meetings and Professional Development Events;

BE IT RESOLVED THAT the 2016 Committee/Council Calendar be approved as

presented.

CARRIED

iii) 2016-17 Insurance Program Renewal


Deputy Mayor Hall declared a conflict as he is related to a person working for

one of the insurance companies considered.

Mayor Stewart assumed the role of Chair.

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Moved by Councillor Hansen

Seconded by Councillor Rodger

THAT the 2016-17 Insurance Program renewal be award to Jardine Lloyd

Thompson Canada Inc. at a cost of $107,953 excluding taxes;

AND FURTHERMORE THAT this premium reflect the change in claim deductible

from $5,000 to $10,000.

CARRIED

Deputy Mayor Hall resumed the chair.

iv) 2016 Interim Tax Levy



Moved by Councillor King

Seconded by Councillor Kelso

THAT a By-Law to provide for a 2016 interim tax levy and to set the tax due

dates for 2016 be passed by Council.

CARRIED

v) Borrowing By-law




Seconded by Councillor Roberts

THAT a By-law be passed to provide for temporary borrowing during 2016.

CARRIED

7. INCAMERA ITEMS

8. NEW AND OTHER BUSINESS

9. DEFERRED ITEMS

10. ADJOURNMENT

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On a motion of Councillor Kelso and seconded by Councillor King, the

meeting adjourned at 7:17 p.m.

______________________________


_____________________________

John Hall, Deputy Mayor, Committee Chair

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Board of Health Meeting November 19, 2015

Summary

Finance and Property Committee

The Board of Health approved a 2% increase in the municipal levy for 2016 for obligated municipalities

which was recommended by the Finance and Property Committee. A 2% increase is consistent with the

direction set by most obligated municipalities for their department budgets in 2016.

Governance Committee

The Governance Committee reviewed and updated the Board By-law #1 and several Board policies

which were approved by the Board of Health. Board members will complete a self-evaluation in

December 2015 to support continuous improvement in Board functioning.

Emergency Preparedness The Health Unit has prepared on-line training for all employees and Board members on emergency preparedness and response and personal preparedness for an unexpected emergency. Nutritious Food Basket (NFB)

The NFB is a standardized food costing tool that measures the cost of basic healthy eating in Ontario

each year. It surveys the cost of 67 food items that represent current nutrition recommendations and

average food purchasing patterns. The results provide insight into the proportion of income that is

required for healthy eating and the amount that is left over for other expenses, such as: rent,

transportation, and childcare. In 2015 in Leeds, Grenville and Lanark, monthly food costs for a family of

4 increased 20% since 2010. Individuals living on minimum wage, Ontario Works, or Ontario Disability

Support are often not able to pay for healthy food given the cost of food.

Basic Income Guarantee

The Board of Health approved a motion to write a letter to the Federal Ministers of Employment and

Social Development, Labour, and Health along with Ontario Health Ministers responsible for the Poverty

Reduction Strategy, Labour, Children and Youth Services, and Health and Long-Term Care. This letter

will urge the prioritization of a joint federal-provincial investigation into a basic income guarantee as a

policy option for reducing poverty and income insecurity, and for providing opportunities for those in

low income. The basic income guarantee is comparable to the Old Age Security Federal supplement for

low income seniors that provides a guaranteed income for people 65 and older. As a result, only 5.9% of

older Canadians live below the poverty line (one of the lowest rates of elder poverty in the world).

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The basic income guarantee provides a basic minimum income - a cash transfer from government to

citizens not tied to labour market participation that would establish an income floor for every resident

of Canada, regardless of work status. No household income would fall below a level that is considered

adequate for basic needs. Experience in other countries and in Canada suggest the basic income

guarantee helps to break the cycle of poverty and its profound impact on health, and protects people

from volatility in income, including unexpected job loss. It is supported by many provincial and national

health organizations.

Homelessness and Health

Health Unit staff participated in the Lanark County 20,000 Homes Initiative Workshop on November 17th

to explore community solutions to homelessness as part of the Canadian Alliance to End Homelessness –

20,000 Home National Campaign. Poor health and homelessness are intertwined, each influencing the

other. The provincial government has also identified the need to address homelessness in the recently

released report “A Place to call HOME – Report of the Expert Advisory Panel on HOMELESSNESS.”

Accessibility for Ontarians with Disabilities Act (AODA)

The Information and Communications Standard of the Accessibility for Ontarians with Disabilities Act

(AODA) comes into effect on January 1st, 2016. In preparation for this, the Health Unit has developed

guidelines for creating accessible documents and an accessible website, along with a training plan for

employees. The training will include how to use the document guidelines, how to interact and

communicate with clients who have disabilities, the use of assisted devices when providing services, and

working with service animals and a support person. We will also place stickers on doors to advise that

guide animals are welcome.

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If private hydro is so great,why are 132 communities

standing against it?• AddingtonHighlands• Alnwick/HaldimandTownship

• AmaranthandEastGarafraxa

• Amherstburg• Asphodel-Norwood• Aylmer• BlindRiver• BrantCounty• Brantford• Brethour• BruceMines• CentralElgin• Chapple• CharltonandDack• Chatham-Kent• Chisholm• CityofDryden• CityofTemiskamingShores• CountyofHaliburton• Dubreuilville• EarFalls• ElginCounty• ElliottLake• Espanola• EssexCounty• Faraday• FortErie• FortFrances• Georgina• GrandValley• GreaterNapanee• GreyCounty• HamiltonTownship• Harley• Havelock-Belmont-Methuen

• IroquoisFalls• Kenora• Killarney• Lakeshore• LambtonCounty• LaurentianHills• LaVallee• Machin• Marathon• Mattawa• Mattawan• McKellar• McNab/Braeside• Melancthon• Mono• MulmurTownship• MunicipalityofClarington• MunicipalityofEastFerris• MunicipalityofGreenstone• MunicipalityofMorris-Turnberry

• MunicipalityofOliverPaipoonge

• MunicipalityofPowassan• MunicipalityofRedLake• MunicipalityofSouthwestMiddlesex

• MunicipalityofTrentLakes• MunicipalityofValRita-Harty

• MunicipalityofWestElgin• MunicipalityofWestNipissing

• NairnandHymanTownship• NewTecumseth• NiagaraFalls• Nipigon• NorfolkCounty

• NorthBay• NorthHuron• NorthumberlandCounty• O'Connor• Oshawa• OxfordCounty• Pembroke• PeterboroughCounty• PlummerAdditional• Plympton-Wyoming• PortColborne• PrinceEdwardCounty• RedRock• RyersonTownship• Sarnia• SelwynTownship• Severn• SiouxLookout• SiouxNarrows-NestorFalls• SouthFrontenac• Stratford• Sundridge• Thorold• ThunderBay• Timmins• TownofCochrane• TownofEnglehart• TownofEssex• TownofSmoothRockFalls• TownshipofAlfredandPlantagenet

• TownshipofArmour• TownshipofAshfield-Colborne-Wawanosh

• TownshipofBillings• TownshipofBonfield• TownshipofBrudenell,

LyndochandRaglan• TownshipofCasey• TownshipofCramahe• TownshipofEastZorra-Tavistock

• TownshipofEmo• TownshipofFauquier-Strickland

• TownshipofGeorgianBluffs• TownshipofGillies• TownshipofHuron-Kinloss• TownshipofLeedsandtheThousandIslands

• TownshipofMcMurrich/Monteith

• TownshipofOtonabee-SouthMonaghan

• TownshipofPapineau-Cameron

• TownshipofPerry• TownshipofSables-SpanishRivers

• TownshipofSouthAlgonquin

• TownshipoftheArchipelago• TownshipoftheLakeoftheWoods

• TownshipofTyendinaga• TownshipofZorra• UnitedTownshipsofHead,Clara,&Maria

• Uxbridge• VillageofCasselman• VillageofNewbury• Wainfleet• WellingtonNorth• WestGrey• WestPerth

132 municipalities (and counting) where councillors understand that citizens and businesses will suffer if the provincial government is allowed to carry out its scheme to privatize Hydro One.

Rates will rise. Outage problems will increase. There will be less money for schools, hospitals and roads.Thegoodnews:wecanstopthisschemebeforeit’stoolate.

On the back of this page, you’ll find a sample resolution you can introduce at your council.Add your community’s voice to the growing chorus saying: Hydro One Not For Sale!

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WHEREAS a public hydro system is necessary to ensure that all Ontarians have access to affordable and reliable electricity;

AND WHEREAS it is critical that Ontarians maintain control of their electricity grid to ensure it continues to operate in the public interest;

AND WHEREAS privatized electricity in other jurisdictions has led to higher prices and less reliability for citizens and businesses;

AND WHEREAS access to affordable and reliable electricity is critical to the health and long-term success of local business, manufacturing, and mining;

AND WHEREAS public opinion polls show a significant majority of Ontarians oppose the sale of Hydro One;

THEREFORE BE IT RESOLVED that the City/Town/Township/Municipality of

________________________________________________________________________________

call on the provincial government to:

• Immediately stop the sale of Hydro One and commit to keeping Hydro One a public asset for the benefit of all Ontarians;

• Respect the autonomy and local decision-making powers of local distribution companies by not forcing these companies into mergers or sales;

AND BE IT FURTHER RESOLVED that the City/Town/Township/Municipality of

________________________________________________________________________________

communicate this resolution to the Premier, with copies to the Minister of Finance, the Minister of Energy, area MPPs, and the Association of Municipalities of Ontario (AMO);

AND BE IT FURTHER RESOLVED that the City/Town/Township/Municipality of

________________________________________________________________________________

work through AMO to encourage other Ontario municipalities to express their opposition to the privatization of Hydro One.

Municipal ResolutionOpposing the Privatization

of Hydro One

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The CARR

Community Alliance for Refugee Resettlement 465 Lakewood Rd

Perth, ON K7H 3C5

Get on Board and

Let's Get Moving

December 7th, 2015 The Corporation of the Township of Lanark Highlands Attention Mayor Brian Stewart 75 George Street Lanark, ON K0G 1K0 Dear Mayor Stewart: Over the last few weeks, some of you and your councillors have asked to know more about a recent community initiative committed to helping address the crises facing many, many of our neighbours across the continent in Europe. This is to let you know a little more about this dynamic project that some Lanark County councillors are already helping with… we hope you might express support for the initiative and share in this community welcome.

Back in September, shortly after that appalling photo story about the three year old washed ashore in Greece, a group of citizens got together to talk over and gauge community interest in sponsoring refugee families to settle here in our area. The interest was enthusiastic, so they created The Community Alliance for Refugee Resettlement - CARR. Now, in early December, CARR has several team leaders and a growing number of volunteers working hard to prepare a Settlement Plan so they can hit the ground running as soon as they are connected with their first family.

The CARR financial goal is $100, 000 - this will allow them to welcome two to three refugee families to our community, depending on the size of each family. It looks as though that will happen in the very near future, as they have already raised almost half of this financial objective. The intention is to help the families build new lives here in the Perth area and the group is working with an established Sponsorship Agreement Holder in Ottawa to bring it all together.

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Teams of volunteers are hard at work, thrilled to be a part of a project that will make a positive difference in the lives of new Canadians who are now living in such traumatic conditions and who have been forced to flee their homelands.

If this interests you and your staff, and if would like to learn more, check out their new website at www.TheCARR.ca. CARR also has a Facebook Fanpage www.facebook.com/TheCARR.ca

If your municipality would like to support the cause financially and want to help sponsor a refugee, CARR welcomes your donation – just click here on their website http://thecarr.ca/donate.htm.

At this time of year a donation to the CARR Refugee Fund might be a wonderful present for an office gift exchange. Their online option allows you to dedicate your gift to that special person.

If your councillors and staff would like to volunteer, please have them check out the volunteer page at http://thecarr.ca/volunteer.htm and let them know.

Here’s a radio interview CARR did with Lake 88 on Nov. 10th http://thecarr.ca/news.htm#int1. And here is an article that was published in the Perth Courier http://thecarr.ca/docs/TheCarr_PressRelease-Oct%2026.pdf

For more information, please contact the undersigned at [email protected] or 613-264-9883. Yours truly,

Jennifer Dickson, Communications Coordinator

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http://www.thecarr.ca/

http://www.facebook.com/TheCARR.ca

http://thecarr.ca/donate.htm

http://thecarr.ca/volunteer.htm

http://thecarr.ca/news.htm#int1

http://thecarr.ca/docs/TheCarr_PressRelease-Oct%2026.pdf

mailto:[email protected]

Comparisons to Previous YearsIn November 2014 In November 2015 Total 2014 to November 30 Total 2015 to November 30

Permit Revenue $2,933 $2,797 $48,827 $53,865

Number of Permits 10 8 128 124

Building Value $369,560 $397,400 $6,956,820 $8,343,241

New Housing Starts 1 22 20

November 2015 Building SummaryWoodstove 1 Deck/PatioGarage Hunt CampShed 1 Addition 1SFD 1 Renovation 1Pool Car Port 1Demolition 1 WorkshopRepair 1 Lodge/sugar shack

Permit transfer

#CBO-2015 BUILDING INSPECTION SERVICEto November 30, 2015

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Lanark Highlands Fire Service

Monthly Report November 2015


Report # FS-11-2015 Monthly Departmental Summary Fire Chief Cameron Morehouse

December 15th, 2015 STAFF RECOMMENDATION(S) It is recommended: That Report # FS-11-2015 is received by the Committee of the Whole for information.

OCCURRENCE SUMMARY Last page FIRE/SMOKE/CO ALARM INSPECTIONS

Nothing to report EDUCATION AND PREVENTION

Fire Safety Ad in the Lanark Era. TRAINING

Ongoing Assessment

The county is holding new recruitment training in Almonte and Carleton Place in 2016. The cost will be $1,400.00 per person plus our daily pay. We are sending 3 new recruits to this program.

We have one member enrolled in the Instructor 1 course in February, 2016.

STATIONS & APPARATUS

The following units have had their yearly safeties this month.

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482 Rapid Attack Unit – Middleville

Unit 483 is temporarily stationed in Joe’s Lake. PERSONNEL, RECRUITMENT & RETENTION

Officer Meeting December 8th, 2015

Considering recruiting opportunities POLICIES, BYLAWS & OPERATIONAL

Nothing to report HEALTH & SAFETY

Meeting was held November 23rd, 2015 at the White Lake station.

FINANCES

Nothing to report Chiefs Comments

Meeting on December 8th, 2015 to discuss the First Response Agreement with Mississippi Mills.

Tom Lalonde has retired from the fire department; Pat Johnson has been promoted to Station Chief of Middleville Fire Station #2.

Training program remains under evaluation. Continued consultation being conducted with surrounding fire departments.

Prepared and Submitted By: Approved for Submission By: Cameron Morehouse Matt Craig Fire Chief Interim Acting Chief

Administrative Officer

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OCCURRENCE SUMMARY

Month Fire Medical

Aid MVA Alarm Burn

Complaint Other 2015

April 3 2 1 0 4 3 13

May 4 4 1 0 0 3 12

June 2 3 1 0 0 1 7

July 4 1 3 0 2 2 12

August 2 3 2 1 0 0 8

September 0 1 2 0 1 2 6

October 2 1 1 2 1 2 9

November 2 2 1 1 0 0 6

December

Total 19 17 12 4 8 13 73

Other: automatic aid, power lines down, perceived emergencies etc.

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PLANNING REPORT #PD-33-2015 CONSENT APPLICATION – LOT ADDITION (MCCOOEYE) B15/133 PT LT 9 CON 7/8 DARLING TOWNSHIP OF LANARK HIGHLANDS

Review of Proposal and Application

An application has been received from the County of Lanark Land Division Committee to sever a 0.45 acre (0.186 hectare) parcel of land as a lot addition to lands owned by Michael McCooeye at 2729 Darling Road and retain a 32 acre (13.0 hectare) landholding at 2765 Darling Road owned by Michael Tudor. All lands are accessed via Darling Road.

OFFICIAL PLAN

The proposed lot addition is in conformity with the relevant policies of the Township’s Official Plan. The subject lands are designated as Rural Communities on Schedule ‘A’ of the Township of Lanark Highlands Official Plan. The lot to be enlarged is approximately 1.58 acres (0.68 ha.) which is an undersized lot. Once enlarged, the lot at 2765 Darling Rd. will be approximately 2.13 acres which exceeds the minimum lot size as identified by the Official Plan which is 1.9 acres (0.8 ha) (Section 3.3.6 Minimum Lot Requirements).

ZONING

The lot being added to is zoned as Rural (RU). This application is seeking to move a lot line by way of a lot addition. The lot will be brought closer to conformity with the Zoning by-law which identifies 2.47ac (1ha) as the minimum lot area per dwelling unit or such lot area as may be determined by the land division process, but in no case shall the lot area be less than 1 ac (0.5 ha). It should be noted that this lot is previously developed with a single family dwelling built in 1997.

DISCUSSION

If successful, this application will result in 1 lot addition through an adjustment of the existing lot lines. No new lots are being created.

In conclusion, the application, as submitted, is consistent with the PPS, and complies with the policies of the existing Official Plan and Zoning By-law.

RECOMMENDATION

That Council recommends to the Land Division Committee of Lanark County that applications B15/133 for a lot addition be approved subject to the following conditions;

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1. An acceptable reference plan or legal description of the severed lands and the deed be submitted to the township.

2. That the applicant pays any outstanding fees to the Township prior to final

approval.


Prepared By: Reviewed By:

Stacey Blair Matt Craig Planning Administrator/Deputy Clerk Interim CAO/Clerk Attachment: Subject Map

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Subject Map:

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PLANNING REPORT #PD-34-2015 CONSENT APPLICATION – SEVERANCE (STEELE) B15/128 PT LT 2 CON 9 LANARK TOWNSHIP OF LANARK HIGHLANDS

Review of Proposal and Application

An application has been received from the County of Lanark Land Division Committee to sever a 3.21 acre (1.3 hectare) residential building lot and retain a 12.9 acre (5.26 hectare) residential lot with an existing dwelling located at 303 Upper Perth Road. All lands are accessed via Upper Perth Road.

PROVINCIAL POLICY

The PPS provides policy direction on matters of provincial interest related to land use

planning and development. Per Section 3(5)(a) of the Planning Act, R.S.O. 1990, all

planning decisions must be consistent with the PPS. The following is a list of applicable

sections of the PPS as well as a review of the proposal against these policies:

1.1.5 Rural Lands in Municipalities, 1.1.5.2 On rural lands located in municipalities,

permitted uses are: c) limited residential development.

1.1.5.4 Development that is compatible with the rural landscape and can be sustained

by rural service levels should be promoted. Staff notes that the addition of one (1) rural-

residential building lot could be considered “limited residential development”, and this

development would be compatible with the rural character of the surrounding area as

there are a number of rural-residential properties located along Upper Perth Road. The

proposed severed lot would be serviced by private well and septic services.

Based on the above analysis, Staff is of the opinion that the proposal is consistent with

the policies of the PPS.

OFFICIAL PLAN

Consent applications must be evaluated with the policy directives of Section 8.4.2,

which provides direction for the division of lands within the Township. This application

meets the requirements of the Township’s Official Plan. Schedule B of the Township’s

Official Plan shows a small area of organic soil across the area of the proposed

severance. Because the area of organic soil is fairly small and to the rear of the

proposed severance, there appears that there is sufficient area exists on the proposed

lot to accommodate future development away from any organic soils.

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ZONING

The subject property is zoned as Rural in the Township’s zoning by-law. The proposed

lot exceeds the minimum frontage and area requirements of the RU zone and meets all

other provisions of the Zoning By-law.

INTERNAL STAFF REVIEW

Senior staff reviewed the application. It was noted that the application is in an

agricultural area of the Township. No other comments were received.

DISCUSSION

A small watercourse known as Campbell’s Creek runs within 30m of the retained lands. MVCA staff conducted a site visit and reported that no natural features or hazards were identified on the proposed severed lands.

Overall, this application, as submitted, is consistent with the PPS, and complies with the

policies of the existing Official Plan and Zoning By-law.

RECOMENDATION

That Council recommends to the Land Division Committee of Lanark County that

application B15/128 for consent be approved subject to the following conditions;


2. An acceptable reference plan or legal description of the severed

lands and the deed be submitted to the township.

3. That the applicant pays any outstanding fees to the Township prior to final approval.

4. That the applicant provide to the Township the 5% cash in lieu of

parkland dedication fee.

5. That sufficient lands be deeded to the Township of Lanark Highlands along the frontages of the lots to be severed to meet the municipality’s road widening requirements, at no cost to the

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3

Township. Deeds are to be submitted to the municipality for review accompanied by a solicitor’s certificate indicating that the municipality’s title is free and clear of all encumbrances and that the municipality has a good and marketable title. The Township Superintendent of Public Works should be consulted prior to commencing a survey to determine the amount of road widening required.

6. The applicant shall obtain a Civic Address Number from the

Township of Lanark Highlands. The applicant shall consult directly with the Township in this regard.

7. The applicant shall obtain an entrance location permit from the Township.

Prepared By: Reviewed By:

Stacey Blair Matt Craig Planning Administrator/Deputy Clerk Interim CAO/Clerk Attachment: Subject Map

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4

Subject Map:

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Typewritten Text

Upper Perth Rd.

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Pine Grove Rd.

THE CORPORATION OF THE TOWNSHIP OF LANARK HIGHLANDS


December 15th 2015 PD-35-2015


Stop Up and Close of Un-Opened Road Allowance By-law (ARNDT)

STAFF RECOMMENDATION

THAT the necessary by-law be presented and passed by Council to stop up and sell a

portion of the untraveled road allowance between Dalhousie Concessions 8 and 9.

BACKGROUND

At the October 27th Council meeting, staff was directed to initiate the stop up and sell process

with the Township’s solicitor and Ms. Arndt for a portion of the untraveled road allowance

between Dalhousie Concessions 8 and 9 adjacent to 112 Hall Shore Road.

DISCUSSION

Since October 27th, the Township’s solicitor has undertaken the required steps to stop up and

close the road including advertising the sale in a local paper.

At this time, the draft by-law needs to be considered and passed to complete the disposition

of the land.

FINANCIAL IMPLICATIONS

The applicant is responsible for all associated costs of this process. There are no financial

implications to the Township other than the fees received for the sale of land which is

nominal.

CONCLUSIONS

Staff recommend that the Committee of the Whole recommend that the attached draft by-law

be passed at the January 12th meeting of Council to complete this process.

ATTACHMENTS

1. Draft By-law to Stop Up and Close

2. Map of subject properties

Prepared and submitted by Stacey Blair, Planning Administrator/Deputy Clerk

Reviewed by Matt Craig, Interim CAO/Clerk

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THE CORPORATION OF THE TOWNSHIP OF LANARK HIGHLANDS BY-LAW NO.

1 of 3

A BY-LAW TO STOP-UP, CLOSE AND SELL

A SECTION OF ROAD ALLOWANCE BETWEEN CONCESSIONS 8 AND 9,

GEOGRAPHIC TOWNSHIP OF DALHOUSIE

WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes the Council of a municipality to pass by-laws respecting highways under their jurisdiction; AND WHEREAS Section 28 (2) (a) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that except as otherwise provided, a local municipality has jurisdiction over all road allowances located in the municipality that were made by the Crown surveyors; AND WHEREAS Section 34 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a by-law permanently closing a highway does not take effect until a certified copy of the by-law is registered in the proper land registry office; AND WHEREAS the Council of the Township of Lanark Highlands has received a request to Close, Stop-Up and Sell a portion of the Road Allowance in the Geographic Township of Dalhousie, between Concessions 8 & 9; AND WHEREAS notice of intention to pass this By-Law has been published once a week for two consecutive weeks in a local paper and on the municipal website a minimum of ten days prior to the passing of this By-Law; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Lanark Highlands enacts as follows: 1. GENERAL REGULATIONS

1.1 THAT the lands described in Schedule “A”, attached hereto, are hereby closed and stopped up.

1.2 THAT, the lands described in Schedule “A”, attached hereto, shall be sold to

the adjacent land owner(s) for the purchase price of $600.00 per acre or part thereof in accordance with the Road Closing Procedure Policy.

1.3 THAT, this By-Law shall be registered in the Land Registry Office. 1.4 THAT, the Mayor and Deputy Clerk are hereby authorized to execute all deeds

and documents necessary to effect conveyance of the Parts as described in Schedule “A”, attached hereto.

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2 of 3

2. EFFECTIVE DATE

THAT, this By-Law shall come into effect on the day of registration with the Land Registry Office. ENACTED AND PASSED this 12th day of January, 2016.

_____________________ _____________________ Brian Stewart, Mayor Stacey Blair, Deputy Clerk

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3 of 3

SCHEDULE “A”

Legal Description

PART OF THE ROAD ALLOWANCE BETWEEN CONCESSIONS 8 AND 9, GEOGRAPHIC TOWNSHIP OF DALHOUSIE, TOWNSHIP OF LANARK HIGHLANDS,

BEING PARTS 1, 2 & 3 ON 27R10685

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Road allowance is 20m Reduced areas will be between 15m and 17m.


COMMITTEE OF THE WHOLE MEETING

December 15, 2015

Report #PD-36-2015 Road Widening/Assumption 9th Con. B Lanark

STAFF RECOMMENDATION: THAT Council pass a road dedication by-law to accept and assume the lands described as Pt. Lot 19, Concession 8, being Part 1 on Reference Plan 27R9183 as part of the unopened road allowance and municipal road system known as 9th Concession B Lanark. BACKGROUND Pt. Lot 19, Concession 8, being Part 1 on Reference Plan 27R9183, along 9th Concession B Lanark, was conveyed to the Township for road widening as part of a consent application in 2007. DISCUSSION As a result of a pending land transaction, it was brought to the Township’s attention that while these lands were transferred to the Township in 2007, they have not been legally incorporated into the municipal right of way. In order to bring these lands into the Township’s public road system, the Township must pass a road dedication by-law to incorporate the Pt. Lot 19, Concession 8, being Part 1 on Reference Plan 27R9183 into the road system and register the by-law with the Registry Office. FINANCIAL IMPLICATIONS: None. Attachments: 1. Location Map 2. Letter from Adam, Miller, Kelly dated December 4, 2015 3. Draft by-law Prepared and submitted by: Approved by: Stacey Blair, Matt Craig, Planning Administrator/Deputy Clerk Interim CAO / Clerk

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Subject property indicated in black.

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BY-LAW NO. 2015-13xx

BEING A BY-LAW TO ACQUIRE LANDS FOR MUNICIPAL PURPOSES

WHEREAS the Corporation of the Township of Lanark Highlands requires the lands described herein for its purposes, pursuant to the Municipal Act S.O. 2001 (as amended) Section 31 Subsection (6); AND WHEREAS the owners of the lands described herein have dedicated the said lands to the Corporation of the Township of Lanark Highlands; NOW THEREFORE the Council of the Corporation of the Township of Lanark Highlands hereby enacts as follows:

1. THAT the lands herein described below shall be and are hereby accepted by the Corporation of the Township of Lanark Highlands and are deemed to form part of the highway to the extent of the designated widening; a) Pt Lot 19, Con 8, being Pt 2 on 27R9183, Lanark Highlands.

2. AND THAT the said lands described in Section 1 of this by-law shall be included in the “ROADS SYSTEM” for the Corporation of the Township of Lanark Highlands;

3. AND THAT this by-law shall come into force and effect with the

passing thereof. BY-LAW READ a first and a second time this 15th, day of December, 2015.

BY-LAW READ a third time, signed, sealed and passed in open council this 15th, day of December, 2015. _____________________________ _____________________________ Brian Stewart, Mayor Matt Craig, Interim CAO/Clerk

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THE CORPORATION OF THE

TOWNSHIP OF LANARK HIGHLANDS

COMMITTEE OF THE WHOLE December 15th, 2015

Report #CAO-19-2015


ANIMAL CONTROL SERVICES AGREEMENT STAFF RECOMMENDATION(S) It is recommended:

THAT the Animal Control Services Agreement be approved as presented in Report #CAO-19-2015; AND THAT the necessary by-law be brought forward at the December 15th, 2015 Council meeting. BACKGROUND Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides the municipality with the authority to pass by-laws with respect to animals. The Township has passed By-Law No. 2004-502 to Regulate the Keeping and Control of Animals. Therefore, the Township must either employ or contract an Animal Control Officer to enforce the By-Law. DISCUSSION The Township has contracted Anita Stuart as the Animal Control Officer since 1999. Ms. Stuart is also the Animal Control Officer for neighbouring municipalities (Drummond/North Elmsley, Lanark Highlands and Perth). There are no changes to the terms and conditions of the contract. OPTIONS CONSIDERED By continuing to contract Ms. Stuart, the Township retains historical and operational knowledge of animal control issues, challenges and trouble spots. There is no interruption of long-established relationships and interactions with residents & animal owners.

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FINANCIAL CONSIDERATIONS The fees will remain unchanged except for the mileage rate which reflects the current Township rate and the monthly service fee remains at $475/month. The Monthly Service Fee is charged on a monthly basis. In addition to the Monthly Service Fee the remainder of the fees are on a per call basis. Monthly Service Fee $475 Animal Pick-Up $30 per animal Mileage Rate Current Township Rate By-Law Enforcement $15/incident, plus mileage $15/hour attending court, plus mileage CONCLUSIONS Council proceed with the adoption of the Agreement. ATTACHMENTS

i) Draft By-Law & Agreement Prepared, submitted and approved by: Matt Craig Interim CAO/Clerk

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BY-LAW NO. 2015-1361

BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN ANIMAL CONTROL SERVICES AGREEMENT

BETWEEN THE CORPORATION OF THE TOWNSHIP OF LANARK HIGHLANDS AND ANITA STEWART

WHEREAS, Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides the municipality with the authority to pass by-laws with respect to animals; AND WHEREAS, the Council of the Corporation of the Township of Lanark Highlands has passed By-Law No. 2004-502, as amended, being a By-Law to Regulate the Keeping and Control of Animals; AND WHEREAS, the Council of the Corporation of the Township of Lanark Highlands deems it expedient to enter into an Animal Control Services Agreement with Anita Stuart for the keeping and control of animals within the Township; AND WHEREAS the terms of the Animal Control Services Agreement are satisfactory to the Council of the Corporation of the Township of Lanark Highlands, attached hereto as Schedule “A”; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Township of Lanark Highlands enacts as follows:

1. GENERAL REGULATIONS

1.1 THAT the Mayor and Clerk are hereby authorized on behalf of the Corporation of the Township of Lanark Highlands to execute an Animal Control Services Agreement with Anita Stuart, attached hereto as Schedule “A”.

2. ULTRA VIRES

Should any sections of this by-law, including any section or part of any schedules attached hereto, be declared by a court of competent jurisdiction to be ultra vires, the remaining sections shall nevertheless remain valid and binding.

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THE CORPORATION OF THE TOWNSHIP OF LANARK HIGHLANDS BY-LAW NO. 2015-1361

3. EFFECTIVE DATE

THAT, this by-law shall come into force and effect as of the 1st, day of January 2016.

ENACTED AND PASSED this 15th day of December, 2015. _____________________ _____________________ Brian Stewart, Mayor Matt Craig, Interim CAO/Clerk

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SCHEDULE “A”

ANIMAL CONTROL SERVICES AGREEMENT

ANITA STUART & TOWNSHIP OF LANARK HIGHLANDS

1. Contract Duration

January 1st, 2016 to December 31st, 2016

2. Duties and Responsibilities of the Contractor

As set forth in Schedule “B”

3. Remuneration for Service

Monthly Service Fee (Retainer) $475.00 The monthly service fee shall compensate the contractor for being on call 24 hours per day, 7 days per week, providing coverage pursuant to this contract. The contractor shall carry a cell phone, pager, and utilize an answering service to communicate with clients.

Animal Pick–Up Fee $30.00 per animal Mileage Rate current municipal rate By-Law Enforcement $15.00 per incident plus mileage

(1 hour minimum) $15.00 per hour attending court, related investigations, etc., plus applicable mileage (1 hour minimum) Mileage for pickups will be calculated from ACO office to delivery location. Mileage for by-law enforcement will be calculated round trip.

4. Invoicing

Invoices for services rendered the preceding month shall be submitted to the Township by the contractor by the 5th of each subsequent month.

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SCHEDULE “A” Cont.

5. Termination

This contract may be terminated by either party hereto without cause upon the provision of sixty (60) days written notice to the other party. Such notice being provided by registered mail.

6. Other Conditions

The contractor acknowledges and agrees that the effective performance of the required duties necessitates the highest level of integrity, trustworthiness and good organization.

The contractor agrees to conform with all lawful instruction and direction given by the authorized representatives of the Township.

The contractor acknowledges and agrees that this contract is not transferable and shall not be assigned without the express written permission of the Township.

The contractor assumes full responsibility for complying with all applicable provincial legislation in performing her duties.

The contractor acknowledges that all items supplied by the Township and all information pertaining to the Township shall remain and be considered the exclusive property of the Township at all times and shall be surrendered to the Township in good condition promptly upon the termination of this contract, irrespective of the time, manner or cause of termination.

The contractor shall at all times maintain general liability insurance in an amount of at least $2,000,000.00, such policy naming the Township as a co-insured. Proof of liability insurance coverage shall be furnished to the Township.

The Township acknowledges that all items or equipment furnished by the contractor shall remain and be considered the exclusive property of the contractor at all times and shall be surrendered to the contractor in good condition, promptly upon termination irrespective of the time, manner or cause of termination.

• There will be no service for holidays-Christmas Eve, Christmas Day, Boxing Day-New Years Eve, New Years Day-Easter Friday, Easter Sunday-Thanksgiving Day.

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Signed at the Township of Lanark Highlands This ___________day of December, 2015. __________________________________________ Contractor-Anita Stuart __________________________________________ Mayor, Brian Stewart, Township of Lanark Highlands __________________________________________ Interim CAO/Clerk, Matt Craig, Township of Lanark Highlands

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Schedule “B”

DUTIES AND RESPONSIBILITIES OF THE CONTRACTOR Title Animal Control Officer (ACO) Purpose The Animal Control Officer shall mean the person appointed by the

Council of the Township to enforce the Animal Control Bylaw and other legislation in effect from time to time regarding the control of animals within the Township.

Qualifications -Good general knowledge of animal behaviour

-Ability to identify and describe the general physical condition of animals. -Ability to handle and care for injured, distressed and/or frantic animals. -Ability to deal impartially and to communicate clearly in a professional manner with the public.

-Ability to maintain accurate records. -Ability to prepare both routine and special reports.

-Ability to prepare and organize detailed notes and reports, which may be used in court. -Ability to give attention to detail. -Provide conviction and judgement. -Dedication to animal welfare and education of the public regarding animal issues. -Work independently.

Responsibilities - Respond to a call out from residents on an as-required basis. - Track down and apprehend the offending animal(s) using approved,

humane methods. - Determine and record the general physical condition of the animal(s). - Make a reasonable attempt to identify the owner of the animal(s) - Transport the apprehended animal to the designated pound or

veterinarian, according to the condition of the animal. - Attend at designated residence and issue verbal and/or written

warnings of infractions to the owners/guardians of offending animals. - Advise members of the public on a variety of animal control related

issues. -

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Schedule “B” Cont.

- Maintain detailed notes of all apprehensions, incidents and

encounters, including precise dates and times. - Maintain current list of emergency telephone numbers, i.e.

veterinarians, police, pound keepers, or other Animal Control Officers.

- Ensure that cages, holding areas (including vehicle), collars and other “tools” are well maintained and sanitary.

- Report any incidents of animal abuse or suspected abuse to the OSPCA.

- Perform special projects as required by the CAO, e.g. speaking to groups, etc.

- May be required to attend and give evidence in court. - Easy accessibility via telephone, pager, answering machine, cell

phone, etc. - Have a reliable licensed vehicle and necessary equipment, e.g. snare

pole, uniform, leashes, collars, cages, live traps, etc. - Willingness and ability to work irregular hours including weekends.

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THE CORPORATION OF THE

TOWNSHIP OF LANARK HIGHLANDS

COMMITTEE OF THE WHOLE December 15, 2015

Report # CAO- -2015


ANIMAL POUND SERVICES STAFF RECOMMENDATION(S) It is recommended:

“THAT the Interim Pound Services Agreement be approved as presented in Report #CAO-20-2015; AND THAT, the necessary by-law be brought forward at the December15th, 2015 Council meeting.” BACKGROUND The Township of Lanark Highlands is one of four municipal partners participating in a discussion to develop a permanent animal pound facility within Lanark County. The Township’s present interim arrangement utilizes a temporary animal pound facility established by the Township’s Animal Control Officer (ACO), Anita Stuart. The interim agreement expires on December 31st, 2015. DISCUSSION

The interim pound was established in response to the premature termination by LAWS of the contractual relationship for animal pound services with the municipal partners effective December 31, 2012. Since that time, staff from each of the partner municipalities has been working collaboratively to find a long term solution for our collective animal control needs. The interim animal pound agreement was executed in December of 2012 for a one year period, and has been extended annually for one year periods until the end of December 2015.

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20

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Ms. Stuart has agreed to extend the agreement for up to one year. The intent is to continue to provide a temporary shelter option in the short term to give the partner municipalities time to develop a long term solution. OPTIONS FOR CONSIDERATION Option #1 (Recommended) – Extend the interim arrangement for pound services with Anita Stuart. Option #2 – Do not dispatch the Township ACO when stray dogs are reported or observed while seeking out other long term solutions. This option would represent a contravention of the Township’s existing animal control by-law and may pose a safety risk in the case of aggressive stray dogs. FINANCIAL CONSIDERATIONS Operating costs associated with the interim pound agreement will remain unchanged for the contract extension. The partners pay a flat rate facility fee to cover utility and other fixed operating costs. The impound fee is $75 per animal plus veterinarian fees if necessary. CONCLUSIONS Extending the existing agreement for interim pound services will provide capacity until the permanent facility becomes operational. ATTACHMENTS

i) Draft By-Law & Agreement Prepared, submitted and approved by: Matt Craig Interim CAO/Clerk

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BY-LAW NO. 2015-1362

BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A

POUND SERVICES AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF LANARK HIGHLANDS

AND ANITA STUART, ANIMAL CONTROL SERVICES

WHEREAS, Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides the municipality with the authority to pass by-laws with respect to animals; AND WHEREAS, the Council of the Corporation of the Township of Lanark Highlands has passed By-Law No. 2004-502, as amended, being a By-Law to Regulate the Keeping and Control of Animals, which provides for the impoundment of animals running at large or causing damage; AND WHEREAS, the Council of the Corporation of the Township of Lanark Highlands deems it expedient to enter into a Pound Services Agreement with Anita Stuart, Animal Control Services for the impoundment of animals; AND WHEREAS the terms of the Pound Services Agreement are satisfactory to the Council of the Corporation of the Township of Lanark Highlands, attached hereto as Schedule “A”; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Township of Lanark Highlands enacts as follows:

1. GENERAL REGULATIONS

1.1 THAT the Mayor and Clerk are hereby authorized on behalf of the Corporation of the Township of Lanark Highlands to execute the Pound Services Agreement with Anita Stuart Animal Control Services, attached hereto as Schedule “A”.

2. ULTRA VIRES

Should any sections of this by-law, including any section or part of any schedules attached hereto, be declared by a court of competent jurisdiction to be ultra vires, the remaining sections shall nevertheless remain valid and binding.

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3. EFFECTIVE DATE

THAT, this by-law shall come into force and effect as of the1st day of January 2016.

ENACTED AND PASSED this 15th day of December, 2015. _____________________ ______________________ Brian Stewart, Mayor Matt Craig, Interim CAO/Clerk

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BY-LAW NO. 2015-1362

SCHEDULE “A”

THIS POUND SERVICE AGREEMENT dated the 15 day of December 2015

BETWEEN

Anita Stuart, Animal Control Services Hereinafter called the “Contractor”

AND

THE CORPORATION OF DRUMMOND NORTH ELMSLEY TOWNSHIP Hereinafter called “Drummond North Elmsley”

THE CORPORATION OF THE TOWNSHIP of LANARK HIGHLANDS

Hereinafter called “Lanark Highlands”

THE CORPORATION OF THE TOWN of PERTH Hereinafter called “Perth”

THE CORPORATION OF TAY VALLEY TOWNSHIP

Hereinafter called “Tay Valley”

and collectively called the “Municipalities”

The Municipalities wish to receive Pound Services and the Contractor offers to provide said service to the Municipalities for a term to commence on signing of this agreement and to terminate one year after the date of the signing of the Agreement. The agreement may be extended upon agreement of both parties. It is deemed appropriate to document the Pound service arrangements to accomplish conformity with the respective municipal Animal Control By-laws, the Animals for Research Act and the Municipal Act, 2001; This agreement witnesses that in consideration of the premises and Pound Service provided by and the mutual covenants and agreements hereinafter contained, the parties agree as follows; CONDITIONS FOR SUPPLY OF POUND SERVICE TO THE MUNICIPALITIES GENERAL

1. Animals” shall mean dogs and cats only.

2. The Municipalities agree to pay the reasonable costs to establish a temporary pound facility at 1592 Rosetta Road, RR # 2 Lanark, ON K0H 1K0

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3. The Municipalities agree to pay the monthly cost to operate the temporary pound facility as prescribed in Schedule “A” attached.

4. The Municipality from which an animal is impounded agrees to pay the cost per animal as prescribed in schedule “A” attached to house an impound animal for the impoundment period.

5. The Municipality from which an animal is impounded agrees to pay the reasonable veterinarian costs to provide an appropriate level of care during the impoundment period.

6. The Municipality from which an animal is impounded agrees to pay the reasonable veterinarian costs to euthanize an animal after the conclusion of the impoundment period.

7. The Municipalities will advertise the Pound service to the public on a regular basis.

8. The contractor agrees to provide and maintain a pound facility in accordance with standards prescribed by legislation.

9. The contractor agrees to provide adequate food and water as well as safe and humane

treatment to all animals which come under the contractors care.

10. The contractor agrees to maintain reasonable access to the public to ensure animals are returned to the owner as quickly as possible.

11. The contractor agrees to provide general liability insurance coverage in an amount not

less than $2,000,000.00 with each of the Municipalities as a named insured in the Policy. Said Policy to be maintained for six months following the termination of this agreement.

12. The contractor agrees to indemnify and hold harmless the municipalities and their

respective elected officials, officers, employees and agents from and against all claims, losses, damages, liabilities, costs and expenses, including legal fees and disbursements, which may be made or brought against the Municipalities as a result of negligence on the part of the contractor.

13. The contractor agrees to invoice Lanark Highlands for the service. The Municipalities

agree to pay Lanark Highlands for services as invoiced by Lanark Highlands in accordance with the Schedule “A”.

14. Schedule “A” attached here to form an integral part of this agreement and shall be read and interpreted as if it were contained in the body of this agreement.

15. Amendments to this Agreement and or its Schedule(s)may be made at any time upon

mutual consent of the parties.

16. This Agreement may be terminated by either party upon 120 days notice in writing from one party to the other.

17. The parties acknowledge that upon termination of this agreement the contractor Anita

Stuart will not be obligated to continue to provide the pound services that are the subject of this agreement.

18. All matters in dispute between the parties hereto in relation to this Agreement shall be

referred to the arbitration of a single arbitrator if the parties hereto agree upon one, otherwise to three arbitrators, one to be appointed by each party and a third to be chosen

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by the first two named before they enter into the business of arbitration. If either party fails to appoint an arbitrator within seven (7) business days after service of notice on such party of the appointment of an arbitrator by the other Party, the arbitrator so appointed shall act as the sole arbitrator. The award and determination of such arbitrator or arbitrators or any two of such arbitrators shall be binding upon the parties hereto and their respective successors and assigns.

19. Provide daily cleaning and sanitization of all shelter and kennel areas, food and water bowls.

20. Shelter services in accordance with Ontario Ministry of Agriculture, Food and Rural Affairs requirements, including feeding, boarding and exercise for animals strayed, abandoned, or otherwise deposited for care within the Municipalities’ areas.

. 21. The humane destruction as required in conjunction with a licensed veterinarian in a

manner that conforms to the OVMA requirements. 22. Disposition of any animal carcasses as required in accordance with the minimum

requirements outlined in Regulation 23 of the Animals for Research Act.

23. Contractor shall be responsible for complying with all applicable federal, provincial and municipal laws, codes and regulations in connection with the provision of the services herein.

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Signed Anita Stuart Date Drummond North Elmsley Township Reeve Clerk Date Lanark Highlands Township Mayor Clerk Date Town of Perth Mayor Clerk Date Tay Valley Township Reeve Clerk Date DRAFT

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Schedule A - BY-LAW NO. 2015-1362 Capital Cost $ 6,000. 25% per municipality Monthly Cost $ 200.00 – 25% per municipality Per animal impound Cost $ 75.00 – 100% responsible municipality Per animal Health Cost as invoiced by the Veterinarian Per animal Euthanization Cost as invoiced.

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COMMITTEE OF THE WHOLE 2015

December 15th 2015

Report #FIN-09-2015 of the Treasurer

SOLAR APPLICATION PROJECT

STAFF RECOMMENDATION(S) “THAT the Township of Lanark Highlands $ 5000.00 share of the Solar fit application cost by taken from the Gas Tax Reserve Fund” BACKGROUND At the June 16, 2015 Committee of the Whole the following motion was passed: THAT Council authorize staff to submit applications for the Ontario Power Authority Feed-In-Tariff (FIT) Solar Program in partnership with the County of Lanark and other interested municipalities from within the County. This motion was subsequently approved by Council. The Township is now in receipt of its $5000.00 share of the application cost. DISCUSSION

Starting in 2015 the projects to which gas tax funding can be applied to has been greatly

expanded. Community energy systems projects are considered as eligible projects for the

use of gas tax funds. It is the opinion of Staff that the costs associated with the solar fit

program would fits the eligibility requirements. This was confirmed by the Gas Tax Funding

representative at AMO.

FINANCIAL IMPLICATIONS The 2015 budget anticipated the Gas Tax Reserve Fund at $ 170,035.00 for the end of the

year. The exact amount remaining in this account will be determined at year end but it is not

expected to vary by a significant amount.

CONCLUSIONS Per staff recommendation.

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Attachments None Prepared for Submission by: Approved for Submission by: Robert Bunker Matt Craig, Treasurer Interim CAO/Clerk

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December 15, 2015

CA0-21-2015


Ontario Community Infrastructure Fund (OCIF)

STAFF RECOMMENDATION It is recommended:

“THAT, report CAO-21 -2015 OCIF be received as information.

BACKGROUND

Further to direction from council, staff have contacted the Province for clarification on why we

were not successful in the grant of $450,000.00 for the Galbraith Bridge. We applied for the

formula based component and recieved $25,000.00 per year for 3 years. We must apply

yearly for the $25,000.00

DISCUSSION

The attached table indicates the ranking of Lanark Highlands in regard to the funding criteria.

From the correspondence received from the OMFRA, it is staff’s understanding that no

funding has been approved. Those that were successful at the expression of Interest (EOI)

stage have proceeded to the Full Application stage; no projects have been approved. Those

that have proceeded to the Full Application stage have been informed directly (as were those

who were unsuccessful). At this time there are no plans to distribute a list of successful

and/or unsuccessful EOI applicants. Once projects are approved for funding, estimated

around February 2016, a list of successful/funded projects may be released. They are not

prepared to release the data for all municipalities. This issue has been discussed at the Rural

Mayors forum. It also can be presented to the local M.P.P.

ATTACHMENTS

OCIF Table for Lanark Highlands.

Prepared and Submitted By: Approved for Submission By:

Matt Craig, Matt Craig, Interim CAO/Clerk Interim CAO/Clerk

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Documents

AGENDA COMMITTEE OF THE WHOLE Tuesday, December 15, 2015 ... · AGENDA COMMITTEE OF THE WHOLE . Tuesday, December 15, 2015, 6:00 p.m. Lanark Highlands Municipal Office . 75 George