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ABC’s Of Hillel Created by Jenna Ross of Chico Hillel
This guide includes information regarding our Weekly Events & Meetings, Special Events, Campaigns, Weekly Logistics, Fundraising, Communication, Data Sharing, Calendar, & Member Involvement, & much more...
What's here?
Accounting Bagel Brunch Birthright Calendar
Choose Chico Coffee Dates
Community/ Campus Outreach Creation of Flyers and Handouts
Database management Debit Card Information Director Contact Info
Email ENewsletter Evaluations
Event Sign in Sheets Fundraising Google Drive
Group Text Management Hanukkah Party
Hillel International Contacts Hiring Jobcat Media
Office hours Orgsync
Payroll/timesheet Pro Israel resources/Involvement
Reach Reserving a room Revenue sharing Rotating Schedules
Shabbat Shabbaton Lassen Retreat
Shopping Starchart
Social Media Student Announcements Student committee Leaders
Tabling Website
Weekly agenda Weekly intern meeting
Weekly thursday night meetings Written newsletters
21+ club
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A Accounting
Who Junior Accountant What: Organize finances and put them into a database for record keeping. Where: In hillel office When: Biweekly Why: To keep finances organized and make sure Hillel is abiding by general protocol. How to...
Get the mail everyday i. Take out all of bills and checks.
1. Sort and organize into categories including Grant, Donations, and Reimbursements
ii. Gather All Checks & Take photo copies of each one a. File that photocopy in the white binder
2. Log all checks received in the check log 3. Fill out deposit slips and receipts for checks received and deposit
them at Chase bank. 4. If it’s a general donation check, we’ll send the donor a thank you
letter. a. Receipts are located on director’s desk in big gold paper
clip. b. Print out “thank you” letter
i. Fill out Thank You and Mail that along with receipt to donor
5. Go to Chase and deposit all Checks a. Make sure to get receipt. b. Take that receipt and tape it on the same page as the ones
with the copies of the photocopied check. Organization of Expenses
i. Grab and tape all the receipts for the given month on separate sheets of paper
ii. Record key information: date, vendor, amount, and account responsible (Ask Director for detailed list of account options)
iii. Enter the information into Quickbooks after reconciling them with the bank statement.
File all the receipts(white binder), deposits(white binder), bills (black binder), bank statements(filing cabinet under printer in file “bank statement”), and payroll (filing cabinet under printer in file labeled “payroll”) in their designated
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places/binders.
B Bagel Brunch Event
Who: Hillel members, interns and friends What: A recurring event for students where they can stop by between classes to grab a
bagel and catch up with their Jews. Where: Hillel Office When: During finals/midterm week's, random weeks for socializing Why: Used to give an alternative meeting time How: Schedule a time with intern availability.
a. Setup room and equipment, b. Plan to go shopping
i. Shopping List Example at Bottom of Guide c. Assign preparing & cleanup duties
Birthright
Who: Chico Hillel works yearly with Taglit to have our own Northern California Birthright experience to Israel.
What: Recruitment We host multiple events including Shabbat, Brunch, Tabling events, Social media campaigns on facebook and instagram.
a. We also plan Follow Up activities to ensure past birthright participants to participate in Hillel activities.
Where: ISRAEL (Recruitment held around Chico & in Hillel Office) When: Trips held over Winter Break during Summer Sessions. Recruitment held during
the semester when registration opens. Alumni: Events including Pizza Nights and special Thursday Night meetings geared
towards Birthright Alumni a. Also tend to ask alum to speak at recruitment events to create buzz.
C
Calendar
Who: Intern What:Keep online calendars up to date with all upcoming events and detailed
descriptions. Where: Go to Chico Hillel’s email account and access the calendar (chicohillel@gmail
password: forreals). This is the calendar that is synced with the website, and the events
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will then show up on both platforms. When: Calendar should be updated frequently as events can change often.
Make sure to keep the calendar linked to the website up to date as well. How: After you’ve logged in, go to the square box next to the profile picture. Then, click
calendar. Find the date and time you are looking for. Type the description of the event with details in the “Description” box, and put the title of the event in the “Title” box. Set the event at the right times. It will automatically publish to the website, but check your work to avoid mistakes.
Why: So community members, students, parents, and interns are all aware of upcoming events.
Some training required Choose Chico Event (Student Involvement Fair)
Who: The Office of Admissions invites all admitted students for the fall semester and their families to the event. The director and ALL interns should be available that day. Ask AEPi if they would like to partner.
When: April Where: SSC Courtyard What: A yearly Student Involvement Fair, that usually occurs in April located in the SSC
Courtyard, where Hillel has the opportunity to showcase to High School and transfer students who have been accepted to Chico State for the upcoming Fall Semester.
How: Signups & information for the event is normally sent out in the beginning of February via Email. During choose chico the office should be open
a. use bagel brunch information for supplies and guidelines Why: The intent of the day is to help students determine whether Chico State is the right
school for them. Our hope is that you will assist in providing them a glimpse into the Chico experience by engaging with our applicants and showing them one possible way to be involved outside of the classroom.
a. It is a great opportunity for us to speak with the students and families about how their Jewish identity can continue to grow when they go to school.
b. Also an opportunity to inform the parents that there is a positive Jewish community here in Chico.
Contact Information a. Jessica Dietrich: Admissions Counselor & Public Contact Coordinators for Chico
Admissions b. Phone: 530.898.6835
Coffee Dates
Who: Students/Faculty/other and interns/director
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What: Oneonone social settings between students/faculty/other and interns/director Where: Starbucks When: Interns must aim to engage 35 students in coffee dates. How: Identify & contact individual who would be beneficial for Hillel to build a
relationship with. a. Get ‘okay’ from director and then use Coffee Card to pay for drinks.
i. coffee card good for Starbucks b. After coffee date take all information you learned and update it into reach c. Follow up after coffee date to make sure they are attending hillel events as well as
to make sure we are offering events that they are interested in Why: to better get to know personal needs as well as working on recruitment and etc Some training required
a. https://docs.google.com/document/d/13Dc1QyX219cFdHhNuf6SOsMo5nYhbZRHTIQfdEVV3mU/edit?usp=sharing
Community/Campus Outreach Who: Greater Campus and community What: Hillel works with the broader campus community and the noncampus based
Jewish community. When: During events and to create programing Why: Gives us an opportunity to partner with individuals who may be able to offer us
something that we otherwise would not have. Organizations/Resources :
a. CBI Chico i. Contact Info
1. Address: 1336 Hemlock Street , Chico, CA 95928 2. Website: cbichico.org 3. Phone Number: 5303426146 4. Would partner with CBI to...
a. work with a Rabbi to enhance events b. have a place to go for High holy days
b. Board i. Hillel Board of Directors
1. David Halimi President 2. Professor Emeritus Irving Schiffman, Ph.D. Treasurer
ii. Executive Committee 1. Donna Greenberg Librarian 2. Professor Emeritus Carol Edelman, Ph.D. 3. Susan S. Mintzes, Ed.D.
iii. Advisors
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1. David Zeichick Faculty Advisor 2. Josh Kaplan Hillel Advisor 3. Rabbi Drew Kaplan Rabbinic Advisor Interim
c. AEPi i. PresidentJeremy Bordelon
1. Phone:8059903189 2. Email: [email protected]
d. Chabad i. Website Link: http://www.jewishchico.com
e. Campus Departments i. Modern Jewish and Israeli Studies: http://www.csuchico.edu/mjis/ ii. Hebrew Class
1. http://catalog.csuchico.edu/viewer/15/search/courses/HBRW.html#HBRW
2. http://www.csuchico.edu/illc/generalprograms/hebrew/index.shtml
iii. Yael Ronen (Hebrew Professor) 1. [email protected] 2. 5308985571 3. Also a great speaker
a. Israeli b. Grew up on a Kibbutz
f. CCLC i. http://www.csuchico.edu/cclc/ ii. 5308984104
g. Office Of Diversity i. http://www.csuchico.edu/diversity/ ii. 5308984760 iii. Jewish Welcome Reception
Creation of Flyers & Handouts Who: Assigned Intern Where: Canva.com When: Before beginning to promote event Why: Chico Hillel benefits from having flyers and handouts to promote our events! How: Canva is an easytouse graphic design website, used for creating event fliers, both
for web and print purposes. The website is free to use, as long as you make sure to only use the free elements, denoted in the bottom right corner of each swatch.
a. Log into canva.com i. Username:
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ii. Password:
D Database Management (including Excel & Little Green Light)
Who: Interns & Director What: Work with our central databases documents of Donors, Alumni, Faculty, and
family. Where to log information:
a. https://docs.google.com/spreadsheets/d/19J0k0oLqXAS_inog5pY4lFFVvCJjvJ_hklGvd_XFa_0/edit?usp=sharing
How: Standardize data (including names, emails, addresses) a. Look for missing data using google, facebook, yellow pages, Zaba search, and/or
People Smart Search i. People Smart Search
1. Howto guide From Hillel International a. https://hillelinternational.app.box.com/s/3o30nqftiwx5ae36
xawbin44cxo04yyj 2. Login Information
a. Username: [email protected] b. Password: Hillelcampus1!
ii. For a database our size, devote maybe an extra 510 minutes of research per person. 10 minutes is at the upper end of how much time I spend trying to figure out a constituent (i.e. their move chronology, if it’s the same constituent, spouse or relationship information). If you’ve already spent that much time on your initial research, then it’s better to cut your losses and move on to the next person to research.
b. Enter new information i. New donors and/or student family ii. Gift Table
Some training required a. Must be taught the basic process of researching and entering data.
Debit Card Information
What: If you ever need to purchase something for a hillel event use the Hillel Debit Card (green)
ALWAYS bring all receipts to the Director. Code:
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Director Contact Information
Name: Phone: Email:
E Email
Who: Student Interns/Director What: Read and identify what important emails are being sent to us Where: Gmail.com How: Log in using our login information & take notes on
a. Username: i. Password:
b. Username: i. Password:
When: Ensure that Gmail is being checked at least three times a week. ENewsletter
Who: Intern sends out to contact database database What: Newsletter which will be sent to all individuals in our contact database. Includes
pictures, text. Use headings for important points. Where: Mailchimp. Pictures usually found on our Facebook page. When: Monthly. Plan exact dates with director. Send either Tuesday or Thursday
between 10AM2PM. How:
a. Plan what you want to tell community members. i. “What have we done this past month?” ii. “What events were successful?” iii. “Any exciting news to share?” iv. Also, include any fundraisers we might be having. v. Check with director about grants; they are thanked in the Newsletter.
b. To hyperlink a post (linking the star student of the month without putting a large paragraph on the actual newsletter), highlight the text you want to attach link to. Then click the “Hyperlink” button (you can roll your mouse over functions to find out what they are if you aren’t sure) and type in the link you want to attach it to where it says to put the link. Always test the links when looking at the test email!
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c. In the section titled “Campaigns”, you can find the campaigns that have been created or that have been sent can be found here, including test campaigns.
d. In the section titled “Templates”, you can find templates mind with different options for how the Newsletter can look. You won’t spend much time here, because you can pick a template when you create a newsletter.
e. In the section titled “Lists”, you can find the contact list that receives the Newsletter.
f. In the section titled “Reports”, you can see who opens and clicks your Newsletter. You can also see where the newsletter bounced from. In addition, you can see at what time most people opened the email.
g. Automation is a paid feature and we do not use it. h. Login to mailchimp using:
i. Username: ii. Password:
i. Always send out a test email to director to make sure it appears the way it’s supposed to and all links work.
j. Sometimes it can go to spam with certain email accounts, if asked why someone did not receive
Training: Need to learn format of mailchimp, CVS files, hyperlinks, and heading formats prior to beginning task.
Contact: If extra help is needed, reach out to Michelle Schweitzer from Hillel International.
a. Contact Information i. Email: [email protected] ii. Phone: 2024496566
Evaluations
Who: Between Director and Intern OneonOne What: An intern evaluation Where: Outside of the Office When: Two evaluations will occur each semester. One in the middle, and one at the end
of the semester. Why: An opportunity for the Director to touch base with Interns to discuss any problems
or just give feedback. How: Evaluations will be delivered in either written and/or verbal form
Event Sign in Sheets
Who: Students
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What: Attendance sheets used to track student engagement and help us give credit to students who are highly active.
Where: Place attendance sheet at the entrance of the office How: Print out master student attendance sheet and have students When: At every events Why: This data will be used to keep REACH up to date.
a. For each event there must be an attendance sheet prepared for us to track engagement.
b. Use prepared list, but make sure to gather new students information and add them to the masters after the event
F Fundraising
Who: Interns, Director & Donors What: Our major source of program funds come from our fundraising efforts. These
include our newsletters (details above), family contributions, TShirt sales, phoneathons, and much more.
When: After every donation Where: Information for fundraising/Thank you scripts and Check Register
a. https://drive.google.com/folderview?id=0B1eq5tF_cucSi1oWE5oYldoSGs&usp=sharing
How: We must create and update scripts for phoneathons as well as for followup calls. a. We must write a thank you note for every donation as well as include a receipt. b. Always make sure to update database excel sheet with gift amount & any other
updated contact
G Google Drive
What: Chico Hillel Drive where all agendas, as well as any other information, is located. a. Share any created document to this drive.
i. [email protected] Where: To access all information go to drive.google.com
a. Username: b. Password:
Group Text Managment
Who: Interns and Director.
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What: A group text between Interns and director to share important information to each other instantly.
Where: iMessage When: Always make sure to respond in some way to all important messages to show
others that you have received the information in a timely matter. Why: An easy way for all interns and directors to instantly communicate with each other.
H
Hanukkah Party Who: Student, faculty, family, community members, friends What: A yearly holiday party which gives faculty, students, & loved ones to gather to
schmooze and connect. Where: Faculty Members House When:Typically occurs during the week before finals. Sample shopping/materials list at end of guide
Hillel International Contacts
Contact for database: Janel Carpenter: Donor Database Specialist
[email protected] Contact for Reach:
[email protected] Contact for Website:
Michael Kusie, Director Information Technology for Online Services [email protected]
Elizabeth Munsey, Associate Director for Online Services [email protected]
Michelle Schweitzer, Online Media Development [email protected]
Contact for Mailchimp: Email: [email protected] Phone: 2024496566
Hiring
Who: Director and Interns What: Hiring of interns for next school term.
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Where: Post solicitations on FB, Student Announcements using small description 3 weeks prior to application due date.
When: Applications go out middle of March for hiring to be completed by Mid April How:
Prior to sending out application intern must Create application Create PDF Solicitation for social media Student announcement Posted Job on Career center Update website New Ideas: Tabling, Dorm flyer
Hiring Steps Interviews
In person with board member & Executive Director Follow up interviews will be scheduled on a case by case basis
Hiring Contacted via Phone Offered Position
given X amount of time to accept or decline Minimal training
Presemester planning/bonding “retreat” Given access to student “guidebook”
I
J Jobcat
Who: Chico State’s Career Centers’ Job database. What: This system is intended for the use of CSU, Chico students who are currently
enrolled or CSU, Chico Alumni for whom access has been granted. JobCat provides students and alumni 24hour access to the Student Employment Office and Chico Career Center/Internship Office job listings
Why: Hillel will use job cat during the hiring process to share opportunities with the chico state community.
Where: Log into https://www.myinterfase.com/csuchico/employer/ as an employer a. Username:
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b. Password: How: Once logged in hover over the “my jobs” tab & select “new job”
a. Fill out the position information as well as selecting the posting details. b. The information will be processed & the internship will be shown to all students
using jobcat.
K
L
M
Media
Who: Interns, Director, & Students What: Throughout the semester interns should be aware of the different media needs of
the organization. Where: Be prepared to take photos at every event, and overall just document all events &
student interactions. How: Take “snapchat” style videos on your phone and on the Hillel camera Why: These items will be used for advertisements, minicommercials, recruitment
videos, & outreach. N
O
Office Hours Who: Student Interns What: Scheduled in office time for interns to complete work as well as be a source of
information to club members, faculty, community members, and others. Also an opportunity to work with other interns on group projects
Where: In Hillel Office When: Scheduled weekly hours Why: To get work done
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Orgsync (ReRecognition)
Who: Hillel Student President When: At the end & beginning of each semester What: OrgSync is a Campus Engagement Network that connects your students to
organizations, programs, and departments on campus in a private online community Why: Chico Hillel benefits from orgsync because it is how we complete the
rerecognition process Where: : Go to Orgsync.com & log in with your student login information How: Steps for rerecognition
a. Sign into orgsync and click on the “My Organizations” tab i. if you have not added yourself to the Hillel orgsync yet search for
“Hillel/Jewish Student Union” ii. “Add” yourself to the organization & then ask for someone to make to an
admin b. Click on the “Hillel/Jewish Student Union” tab and follow it to our site c. Once there, hover on the “settings” tab and follow the drop down to where it says
“Organization Settings”, click on that. d. It will redirect you to the Settings page where you will select the green button that
says “Update and Renew Profile” e. Complete that form and they will alert you when it is accepted.
Some training required a. Training includes how to go over how to use orgsync successfully
i. Including 1. when to check portal 2. when to re recognize 3. how to use it to our advantage
P Payroll/timesheets
Who: Designated intern What: Complaining of all of the interns, as well as directors, hours and sending them to
Payroll every other wednesday in order for individuals to be paid. How: gather update spreadsheet where you will update hours spent on which tasks.
a. If you have done something that is not listed as an option place your hours in other and describe what you have done on the side of your timesheet.
When: Must be turned in by Wednesday at 5PM each week
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Where: Send to [email protected] as a PDF Note: Members often need reminders about putting in their hours in timesheet Some training required
Pro Israel Resources/Involvement
What: Chico Hillel does a lot of work with Pro Israel organizations, students, and student groups.
Why: We have many Israel related events including Seders, Informational talks series, speakers, and tabling events. These organizations give us resources, support, internships, trips, and other help so that we can share a more positive view of israel with our Chico community
How: a. Pro Israel Resource Guide
i. https://docs.google.com/document/d/1L11PvZpsTztLdE1hpNQoyCUUoOvdNIuSvKlfyMbgvlU/edit?usp=sharing
Who: a. Standwithus
i. Webite: http://standwithus.com ii. Emerson Fellowship: a prestigious oneyear fellowship program that recruits,
trains, educates, and inspires proIsrael college students to become an elite cadre of leaders on college campuses across North America. StandWithUs Emerson Fellows form a network of trained proIsrael student leaders, chosen from over 40 campuses, who utilize their skills and energy to hold fellows hold leadership positions within proIsrael student groups, run four to six programs on their campuses throughout the year, write articles for local and campus media outlets, and attend two training seminars in Los Angeles, CA. Upon completion of the program, fellows receive a $1000 stipend.
1. contact: [email protected]. b. SSI
i. Website: http://www.ssimovement.org ii. Local Chapter: https://www.facebook.com/SSIchico/
c. AEPi i. http://www.aepi.org
d. AIPAC(March) i. http://www.aipac.org
e. Hillel International (Hilenu) i. http://www.hillel.org/jewish/hillelisrael
f. JNF i. http://www.jnf.org
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Q
R Reach
Who: Interns & Director What: Hillel International's relationshipmanagement system. Where: reach.hillel.org When: Track engagement after every student interaction How:
a. Make sure to update data about all coffee dates, weekly meeting attendance, and special event attendance i. Create Excel spreadsheets to keep track of event attendance
1. upload to hillel attendance folder in Google Drive 2. http://reach.hillel.org/index.php?action=Login&module=Users&lo
gin_module=Home&login_action=index ii. To create new Student Interaction
1. Click on drop down menu *Student Interactions* and click on create new interaction.
2. Fill out form Why: It is the way we can track our relationships with students as well as be able to see
trends and data for different types of events and meetings. Some training required
Reserving a Room
Who: Intern What: Reserving room for out of office event in the BMU Where: BMU go to BMU 213 When: Preferably at least 3 weeks prior to event How:Be prepared to give them an event date, time, & description.
a. for involved events be prepared to give them a list of needed materials i. i.e. computer, projector, tables, chairs, podium, etc
b. If food is being served you must order through AS Catering i. Important Note: Tables for food are required but will not be provided by
catering. Please note to Conference services that an extra table for food is needed.
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Revenue Sharing
Who: Enrolled Chico State Students What: Each student who votes in the AS General Election has an opportunity to pledge a
portion of their Activity Fee to a recognized student organization/club of their choice. An amazing opportunity to get money some allocated to hillel
How: Students can allocate $15 to one student organization, $7.50 each to two organizations/clubs, or $5 each to three organizations/club.
a. We need to be sure to campaign and alert students to how they can help out Hillel!
b. Money allocated to Hillel must spend the money by the end of the semester and then submit receipts to the student services centers financial office for reimbursement.
Where: Students will allocate money to their chosen organizations while they vote in the AS general election in mid april. Students vote online on the Associated Students webpage.
When: Campaigns should begin during the first week of April. a. Voting occurs sometime towards the middle of April.
Why: To help get some additional funds for Hillel! Rotating Schedules
Who: Interns What: Interns will be on a rotating schedule, which will dictate who will be working
which dates. How: One intern will create the schedule with all the Thursday dates for the semester &
interns will select which days they would like off. When: Interns will be requesting which days off you want before the first day of each
semester. Why: To give each intern a set two days off per semester.
a. additional time off will be evaluated on a case by case basis.
S Shabbat
Who: Hillel Community What: We try to bring a social and fun aspect to a traditionally religious event. Shabbats
can be themed, musical, and/or traditional. Where: TBD When: We have a Shabbat event on the first Friday of every month.
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How: Before event interns must make sure... i. The theme and music has been planned and that all needed equipment is
available. (tables, chairs, microphones, speakers ) ii. that the food for the evening is taken care of
1. create shopping list 2. catering ordered and in budget 3. vegetarian/kosherstyle options
iii. To promote event using flyers, facebook events, student announcements, & personal invitations
b. Shabbat Dinner Supplies i. Challah Great Harvest ii. Shabbat Candles iii. Grape Juice/ Wine iv. Prayer Sheets v. Kiddush Cup vi. Little Shot size kiddush cups vii. Plates viii. Cups ix. Napkins x. Silverware xi. Tables xii. Chairs xiii. Water pitchers
c. Sample Meal for Israel or Birthright Shabbat i. Hummus (recipe below) ii. Mediterranean nachos (recipe below) iii. Tabouli quinoa salad
1. Boxed kind iv. Faffel v. Pita vi. Mint/lemonade Limonana
1. 8.5 cups of freshly squeezed lemon 2. 4 cups of mint 3. 8.5 cups of sugar
vii. Dessert Shabbaton Lassen Retreat
Who: Invited Hillel Members, Interns & Director
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What: Biannual event where Chico Hillel travels up to Lassen National Park to participate in a weekend long retreat. We participate in Shabbat activities, bonding time, as well as other fun activities up in the forest.
Where: Mill Creek, CA (Directions From Chester, CA) a. Take 36 West. b. Pass Child’s Meadow Resort & Big White Barn. c. Veer Left onto Highway 172 d. Go on 172 for 3 miles e. Turn into driveway f. As you enter Mill Creek, there will be a directory sign that says ‘Mill Creek
Summer Homes on your right. Our driveway is the very next driveway on the right, after the sign. It is on a curve and tough to spot so slow down.
g. If you get to the store, you went too far. h. Once you turn into the driveway, our cabin is the middle cabin. It is green with a
grey metal roof. When: One per semester Why: Create deeper Jewish experience for members as well as give them a chance to get
to have experiences outside of chico with their Hillel families. How: Must create schedule as well as meal plan & shopping list
a. Sample meal plan i. Friday Night Dinner: BBQBBQ Chicken, BBQ sauce, Veggie burgers,
buns, potatoes, MS spices, condiments, fruit(grapes, apples, melon), grilled & salad(lettuce, carrots, cucumber, salad dressing balsamic and oil)
ii. Friday Snacks/Dessert: Hummus, carrots, chips, candy, & Cake iii. Saturday Breakfast: Toast, eggs, & hashbrowns. Cereal/oatmeal option.
Juice & Coffee iv. Saturday Lunch:Sack lunches (pb&j materials, apples, goldfish) v. Saturday Dinner: Spaghetti, tomato sauce, parmesan cheese, butter, garlic
bread(2), salad stuff vi. Saturday Snacks/ Dessert: Left over snacks & Banana Boats (Chocolate,
mini marshmallows, graham crackers, and bananas) vii. Sunday Breakfast: Juice & Coffee. Bagels,cream cheese, tomatoes, onions
Sample Schedule w/ Activities a. https://docs.google.com/a/mail.csuchico.edu/document/d/1yGD5V0UhB00IukQ9
M1VnyTSos6EXFA1GGQ4vbpCc2bM/edit?usp=sharing Cabin Cleaning Information
a. https://drive.google.com/a/mail.csuchico.edu/file/d/0B88ir2dfw58ZVHJCZ0RSb1NpeHpJSWNXQzBvZFRWNEhuNHVB/view?usp=sharing
Shopping
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Who: Intern or Director. Where: Winco, Costco, Safeway, Dollar Tree When: Before any events/meetings. How: Create a list of needed materials for events/meetings. Get budget from Director, get
needed items from Winco, & drop them at the office (or other identified location) before event.
a. Bring Hillel card b. Bring reusable bags c. Get a receipt for every purchase & give them to the Director.
Starchart
Who: Hillel Members What: A memeber reward system which also helps us track student involvement Where: StarChart located on left side the hallways when entering Hillel
a. Stars located in materials box in back office When: They can gain stars by attending things as well as helping with setup/cleanup,
tabling, and etc. a. Other milestones and prizes will be determined on a semester by semester basis.
Why: A way to give back to our members by awarding them credit for attending events and weekly meetings!
How: Use data from event signin sheets to accurately track student involvement. Social Media
Who: Interns What: Chico Hillel keep our friends, family, and members up to date on what we are up
to using social media! Where: Facebook, Instagram, & Twitter When:
a. Instagram: i. Post two photos a week (but use your discretion) ii. Post star student of the month
b. Facebook: i. Create meaningful, engaging status updates ii. Upload photos from events in a timely manner. iii. Checking messages frequently and respond according. iv. Manage friend Requests
c. Twitter: Post thankyous and interesting funfacts to our followers & donors! How: Login to each site using Hillel login information(listed below) and post fun &
engaging content. Always make sure to include photos!
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a. Instagram i. Username: ii. Password:
b. Facebook i. username: ii. password:
c. Twitter i. username: ii. password:
Some training required Student Announcements
Who: Assigned Interns What: Setting up a promotional table on campus and engaging with students, faculty, and
other individuals on campus. Where: Create announcement on Chico Hillel Email. Get information from weekly
agenda. a. Send Email of announcement to [email protected]
When: Send Email Tuesday and Thursday mornings before 9:30am Why: A way for Hillel to advertise to the Chico State Community by creating an
engaging Announcement How: To create an announcement:
a. Log into [email protected] i. Username: ii. Password:
b. Create new email c. Adress email to [email protected] d. Place the highlights of the announcement in the subject of the email e. Input engaging updates and events in the body of the email f. Close email with contact information and location g. Example of weekly announcement email:
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Create facebook event to continue to advertise Some training required
Student Committee Leader
Who: Appointed Student Leader or Intern What: An individual who is selected to help lead a group of individuals to throw a special
event or complete a unique task. a. ex. Buzzfeed food, Sutter Dining,Tabling
Where: Meeting are normally held in Hillel Office When: Before an event or activity Why: Organize students who are interested in helping with different events/activities How: An individual would be selected and would be in charge of creating
a. Calendar of due dates for when tasks should be completed b. Student Schedules c. Event Checklist d. Supplies List
T Tabling
Who: Interns & interested hillel members What: an interactive way to get out on campus and show them what we do.
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a. Table will be set up somewhere where many students are out and about. b. We will promote upcoming events & programs!
When: Tabling schedule TBD Where:
How to get a permit: a. When tabling on campus intern will visit the Student Life and Leadership office
(BMU 220) i. Once there you will visit the help desk on the far right of the office. ii. They will have you choose a spot from the chart below.
b. When tabling inside BMU go to conference services (BMU 213) and reserve a spot through them. When tabling with the BMU they will supply you with a table.
Why: A great way to maintain and gain exposure by engaging our campus community of campus in a fun and inviting way!
How: Steps to table a. After Tabling Schedule is established and a day has been assigned an intern will
be appointed to get a tabling permit. b. Before going out to table interns will load up tabling cart with tabling
materials(flyers, swag, information sheets, postcards), Birthright information, eazyup, table, speaker's, table cloth, and any other needed materials
c. Set up crew will go to office 30 minutes before scheduled tabling time to allow for travel & setup time
Some training required U V
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W Website
Who: Interns & Director What: Hillel’s Online Services and Technology (HOST) is a service by Hillel
International’s Schusterman International Center (SIC) to provide web sites, newsletters, forms, and donor management to improve local Hillel’s ability to build community online. HOST provides each Hillel with the online tools to effectively communicate, fundraise and grow.
Where: Access Site at Chicohillel.org a. To edit site content access http://chicox.hillel.org/login/
When: Creating content as well as maintaining general upkeep to continue growing and sharing information with our donors as well as families.
a. Update calendar as well as create detailed descriptions of events How: http://chicox.hillel.org/login/
a. Username: b. Password:
Why: To have a new website which features the latest technology! a. Email Campaigns: are provided through MailChimp and each campus is set up
with new templates and guidance on how to effectively send email to their constituents
b. Donation forms: provide each Hillel with a fast and flexible way to solicit donations online and process payments
c. Donor management integration d. Ongoing Support:perhaps the most important benefit, because online
communications are not a Hillel’s first responsibility they need someone to call when they have questions or need advice
Some training required Weekly Agenda
Who: Appointed Intern & Director What: During weekly intern meetings, Intern will create a Google Document with notes
to discuss future, past, and current events/issues; as well as an opportunity to assign tasks to others.
Where: Google Drive When: Create Prior to weekly meeting. Fill out during weekly meeting. How:
a. To make an agenda
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i. Log into Google Drive a. Username: b. Password:
2. Create new document 3. “Share” the document with other interns to allow access 4. Format agenda with headers such as”
a. Tasks to allow interns to place their weekly tasks and todo’s
b. Premeeting notes to place any reminders, topics of discussion, or deadlines
c. Past event to allow interns to reflect on the past event and get feedback from Director
d. Upcoming weekly meeting to allow time for Interns to plan meeting logistics, themes, etc
e. Major upcoming events to allow Interns and Director plan upcoming events (Shabbat dinners, outreach programs, Birthright recruitment, campus events, etc)
f. Some training required b. During the Intern Meeting the weekly agenda will be filled out and expanded on.
i. Each event, past and future, will be discussed. Arrangements and planning will be made and tasks will be divided.
1. Sample Adgenda: https://docs.google.com/document/d/1Tt5vyg1VWFokRe2XycyQD9ZpDXNXUFVn7sUU3PUdEg/edit?usp=sharing
Weekly Intern Meeting
Who: Interns & Director What: Mandatory weekly meeting time where Director and Interns meet to discuss future,
past, and current events/issues; as well as an opportunity to assign tasks to individuals. Where: Hillel Office When: Typically Mondays afternoons. Why: Gives interns an opportunity to bring up questions, as well as give feedback, to the
entire group. How: In this meeting the weekly agenda will be created
a. each event, past and future, will be discussed. Arrangements and planning will be made and tasks will be divided. i. Sample Adgenda:
https://docs.google.com/document/d/1Tt5vyg1VWFokRe2XycyQD9ZpDXNXUFVn7sUU3PUdEg/edit?usp=sharing
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Weekly Thursday Night Meetings
Who: All Hillel Members, Interns & Director What: Our weekly meeting where the majority of students stop by for programing, pizza,
and a Jewish social experience. Where: Hillel Office When: Thursday Nights at 6:30pm (ends between 7:30 & 8:00pm) How: Be ready to engage students as well as introduce new students to the group
a. Be welcoming and excited to be there Written Newsletters
What: Biannually fundraising campaign which includes information on student activities, leadership roles,student testimonies, organizational accomplishments, and so much more.
Fall Semester Newsletter Dates: a. During the second week in november Newsletter content topics should be decided
on and writing tasks should be assigned. i. First drafts of newsletter articles should be emailed to Director by the end
of that week. b. All Final Drafts must be submitted by the monday before thanksgiving break. c. Photos and formatting will be finalized by the end of november d. Newsletter envelope decorating party during the thursday meeting before
thanksgiving break i. interns must stamp return addresses on all envelopes prior to this event. ii. all attendees must decorate at least 6 envelopes
e. newsletters must be finalised and mailed by December 10th. Spring Semester Newsletter Dates
a. By third week in April Newsletter content topics should be decided on and writing tasks should be assigned. i. First drafts of newsletter articles should be emailed to Director by the end
of that week. b. All Final Drafts must be submitted by May 1st c. Photos and formatting will be finalized by the end of the first week of may. d. Newsletters printed as soon as final checks are done.
i. 2 weeks before finals week if possible. e. Newsletter envelope decorating party during week before dead week thursday
night meeting. i. interns must stamp return addresses on all envelopes prior to this event. ii. all attendees must decorate at least 6 envelopes
f. Newsletters will be addressed and mailed out by the end of dead week.
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X Y Z #
21+ Jewish Club Who: 21+ Hillel Members Where: Hillel office, Bars, & Secret *21+ Jewish Club* facebook Group. What: A hillel subclub for our over 21 students. Will meet monthly for social activities
at local bars and/or restaurants. When: Various events throughout each semester How: Run facebook page
a. Post events b. Create event date/time surveys
Recipes & Example Shopping Lists Shopping List: Bagel Brunch
WinCo: Cream cheese. fixings(tomato, avocado, onion). Fruit. Chocolate macaroons3. Candy. Baby carrots. Hummus
Costco: 2 pkgs. lox Brooklyn Bagels: 2dz bagels (dayof $1 bags if possible)
Shopping List: Hanukkah Party Sample shopping/materials list
a. Costco: pizza (2 cheese and 2 veggie), cake b. Winco: sour cream, gelt (from bulk bin), Mucho mango, blue table cloths, 33
gallon trash bag, gallon water bottles (3), $5 tub of lettuce, tomatoes (3), cucumbers (2), “delicious salad dressing”,
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c. Office: paper plates, napkins, plastic silverware, speaker, decorations, camera, menorah, candles, cups, paper, pens, bowl
Recipe: Hummus (X4)
One 15ounce can (425grams) chickpeas, also called garbanzo beans 1/4 cup (59 ml) fresh lemon juice, about 1 large lemon 1/4 cup (59 ml) tahini (we used Krinos) Half of a large garlic clove, minced 2 tablespoons olive oil, plus more for serving 1/2 to 1 teaspoon kosher salt, depending on taste 1/2 teaspoon ground cumin 2 to 3 tablespoons water Dash of ground paprika for serving
Recipe: Mediterranean Nachos
1 and 1/2 cucumbers, diced 1/2 medium brown or white onion, diced 4 medium tomatoes, diced 1 cup artichoke hearts, drained 1 cup sliced black olives 1 (15 ounce) can chickpeas, drained 1 and 2/3 cups white vinegar 1/3 cup olive oil 1 and 1/2 tablespoons oregano 1 tablespoon sugar (can substitute this with honey or a sugar substitute) 1 teaspoon garlic salt Salt & pepper, to taste 2 (4 ounce) bags Mediterranean Snack Food Hummuz Crispz (can also use baked pita
chips) 6 ounces crumbled feta cheese 1 and 1/2 cups hummus 1 and 1/2 cups tzatziki sauce
