TRUEVALUE MARKETING SERVICES PVT. LTD.Document Name: TVM HR& Payroll KRA FORMATDocument Number: TVM AOP-01 Issue no. 1.00

Revision no. Page no. Page

Mr. HEMANT KUMAR JAISWAR

POSITION TITLE Executive- Admin

REPORTS TO HOD –HR MumbaiLOCATIONS HO Wadala

PURPOSE OF THE ROLE

HR functions enable organizations to maximize the contribution of people to the delivery of the organization’s goals.

KEY RESULT AREA1. New Joinee 2. Attendance3. Leave Management 4. Pay slip5. Software Updating6. FNF7. Compliance

KEY RESPONSIBLE AREA CRITERIA AUTHORITY

1) NEW JOINEE 1. Collect the required documents form Sr. HR (all documents mandatory) with Check list.

2. New Joinee personal details with verified supporting document & Salary details to be update in software (SPP)

3. Send a Hard copy to Accounts Department about New joinee Salary details

4. ID Card Creation report to Admin of New Joinee.

5. Generating PF no. & Employee code no. for New Joinee

6. New joinee cut-off date is 25th of every month.

1. Inform Senior HR about new joinee formalities completion and get the file reviewed.

7. Bank account details to be update on the system

2) ATTENDANCE 1. Daily Attendance of Outstation including Adecco Outstation Associates. (Chennai, Bangalore, Mangalore, Coimbatore, Pune, Gujarat, Hyderabad, Kolkata, Trivandrum, Goa, Delhi, Nagothana, Kochine etc.,.

1. Attendance register to be update on or before month end

2. Out station MPP Updating on daily basis.

3. Daily Attendance MIS Report will be sending to Management.

4. Monthly supporting documents to be collected 3 Mandates documenta) Attendance Card.b) In-Out time register.c) CRE musters.

5. Late Mark & Early going to be identified.

6. Review the monthly leave status and send report to Accounts for Salary Release by end of the month.

7. Generating Bio Metric report on Daily basis.

1. Strictly to be collect Attendance on daily basis.

2. If anybody fails to send the attendance ,mark a reminder mail, then Escalation to Sr. HR

3. Authorized to Validate the attendance from 3 mandate documents.

4. Monitoring the Absenteeism5. Without intimation 3

continuously leave Or Leave form is not submitted, Mark a mail to Reporting Manager.

6. your Authorized to mark Absent for non-submitting the supporting document .

7. Monthly Attendance and leave Updates, send mail to employees (if leaves any)

3. LEAVE MANAGEMENT 1. 21 PL for Machine Attendant & Management Staff 21 PL+ 3 CL for Outstation

2. Leave Allotment Processa) Recruiting New Joinee

before 5th of every month will be eligible for full leave after probation period.

b) After 10th & before 20th eligible for Half leave after probation period.

c) No leave eligible after 20th of joining.

3. Continuous 13 Absenteeism will be deduct 1 PL

4. Leave Opening balance to be update on system as per commitment.

5. Application For Leave

1. Management shall review this policy periodically and amendments required, if any shall be made accordingly

2. This policy is basically guidelines and the management reserves the right to withdraw / modify to suit organization’s philosophy at any time without assigning any reason whatsoever.

3. During the 6 monthProbation period, Employeeare not eligible for any leave.

4. Authorized intend for purchase of parts if required.

5. Authorized to invite quote.

6. All leaves must be applied for in the prescribed leave application form

7. The application form must be submitted to the employee’s immediate supervisor

8. Application for leave must be submitted beforehand and duly authorized and approved by the HOD

9. In case of emergency, the superior must be informed over phone or by other means to be followed up later with a written request in the prescribed application from.

4. PAY SLIP 1. Pay slip to mailed monthly individually or OR by each location to authority person.

2. PF no. & ESIC no. to be displayed on pay slip.

5. SOFTWARE UPDATION 1. New joinee details to be update on software

2. Salary & Arrear salary to be Update as per management Approved

3. Revised salary to be update as per Management decision

6. F-N-F 1. FNF form to be summited on 20th

ever month.2. Insure notice period served by

employee3. If relieving is confirmed, finalize

his last date, notice period, mail the employee about his last date and other formalities.

4. On relieving day, conduct exit interview, get the exit form filled.

5. Collect company assets which are with him/her -library books, I-Card, others etc.

6. Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts to settle the employees accounts (if relieving formalities are duly completed).

7. Document his exit documents in

1. FNF to be process by Authorized signatory.

his employment file7. COMPLIANCE 1. Support the compliance team for

Audit requirement due to inspection office.

8. MIS AND REPORTING 1) Daily/ Monthly HR Reports2) Attendance Register 3) FNF MIS4) ID Card MIS