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Education Explosion, Inc. /d.b.a. Impact Charter Elementary School (ICE) Board Meeting Minutes
December 16, 2014
Attendance:
P v Gloria Thomas CC v J.P. Gorham CC v Lisa Swilley P v Jada J. Netters P v Patrick Dickson P v James Peliter P v Sharon B. Henderson P v Chakesha Scott P v Eric Jones
P-‐Present | C – Conference Call | A – Absent
I. Meeting Opening Ms. Henderson called the meeting to order at 6:20pm at Impact Charter Elementary, 4815 Lavey Lane Baker, Louisiana, 70714 with a roll of officers and members.
1.1 Call to Order 1.2 Roll Call 1.3 Approval of the Minutes of November 18, 2014 meeting
1.3.1 Dr. Thomas moved for the approval of the minutes from the November 18, 2014 Board meeting with the necessary corrections. The motion was seconded by Mr. Dickson. Motion passed unanimously.
II. Old Business
2 2.1 Facility Update
2.1.1 First (1st) round of punch list items have been completed. The needed corrections and repairs were documented.
2.1.2 The original sitework sub-‐contractor hired by Bouma did not adequately complete the parking lot pavement job, which has resulted in several vendors attempting to place liens against ICE and all related stakeholders. 2.1.2.1 Bouma Construction is in the process of resolving issues with liens against
ICE and related parties by paying the liens off and retaining their own attorneys to recoup any losses at a future date. The dollar amounts of liens are within the $100, 000 range and are from various companies (at least 20 companies).
2.1.3 Bouma construction has paid one month of rent for ICE’s temporary facility for the
month of October.
2.1.4 Bouma will not have workers on site during the last two weeks of December and is scheduled to return on-‐site in January to complete construction and to correct errors noted during the first (1st) round of punch list items.
2.1.5 Bouma is also awaiting the installation of the school’s kitchen equipment for full completion of the kitchen construction.
2.2 Enrollment Update
2.2.1.1 Gained two new students today (12/16/2014), enrollment is back at 153. 2.2.1.2 Marketing strategies to increase student enrollment were discussed by Dr.
Jones.
III. New Business 3 3.1 Facility Update
• Highmark contacted Chakesha regarding setting up January payment for the facility. C. Jack Allen, Esq. has been hired to review the construction and financial contracts between all related parties pertaining to the facility.
• Currently, payment arrangement is currently under negotiation to begin once all work is completed with 100% accuracy.
3.2 School Update
3.2.1 At the beginning of the New Year, ICE will launch an extensive intervention schedule in preparation of third (3rd) grade testing.
3.2.2 Initial Practice PARCC assessments were conducted in December to provide leadership with data on student’s strengths and weaknesses for the common core standards that they will be tested on.
3.2.3 The ICE Data Wall will be located on the hallway among the classrooms and will display student’s growth from unit to unit.
3.2.4 Third (3rd) grade students were grouped (tiered) based on current academic ability (very low, low, average, and high). Very low and low students will receive daily intervention with their grade level interventionist. However, all grade levels have a dedicated interventionist.
3.2.5 Holiday School (8am – 12pm) will be offered during the Christmas Break (5 days). The purpose is to provide test prep during the two-‐week break and prevent any further academic gaps from occurring.
3.2.6 Saturday School will begin in the month of February to provide additional test prep.
3.2.7 Dr. Jones discussed matching students and teachers based on teacher’s teaching style and student’s learning style to provide additional intervention to the students who are performing at a very low level. 3.2.7.1 A learning style inventory was used to evaluate student’s learning style. 3.2.7.2 Mrs. Scott discussed how learning styles considerations are integrated
within the classroom via use of technology. 3.2.7.3 Dr. Thomas inquired about building teacher’s teaching style to include a
multidimensional approach to teaching styles in regards to student growth and sustainability.
3.2.8 Dr. Jones discussed cross curriculum teaching strategies (i.e. teaching math concepts during physical education). Teachers will be required to teach across the curriculum to assist students with critical thinking skills.
3.2.9 Testing practice packets will go home for the Christmas Break.
3.2.10 The role of the Impact Specialist (Aide) was discussed. The Impact Specialist deals with behavior first and academics second. The Impact Specialist assist students in identifying the behavior that is impeding them from achieving their full academic potential. Interaction between the Impact Specialist and students occur inside and outside of the classroom.
3.2.11 The CEO will use several performance evaluations to determine which teachers will
be invited back for the following school year.
3.2.12 Mrs. Swilley, inquired about Professional Development training dates for teachers.
3.2.13 Ms. Henderson informed the board that board committees would be updated for the next board meeting.
3.2.14 ICE was presented with the opportunity to purchase several brand new microscopes at very inexpensive prices.
3.2.14.1.1 11 small microscope ($60/ea) and 2 large microscope ($80/ea).
3.2.14.1.2 Additionally, the school would be given lab coats, goggles, and biology slides free of charge.
3.2.14.1.3 Mr. Peliter has agreed to sponsor the $800 cost for the science lab and will seek approval from his firm to sponsor other materials for the science lab.
3.2.14.1.4 Dr. Thomas offered to train the teachers/students on how to properly use the microscopes.
3.3 Legal and Other Updates 3.3.1 Ribbon Cutting Ceremony will hopefully be held in March or April, depending on
construction completion. 3.3.2 Legal services were obtained for the review of various legal matters regarding
school business and operations. 3.4 Financial Update
3.4.1 Mrs. Scott and Mr. Dickerson presented the budget and the latest set of financials. 3.4.2 ICE has not started mortgage payments yet and has not inherited utility payments
as of yet.
3.5 Public Comment 3.5.1 Announcements by Dr. Jones: Christmas luncheon will be held on Wednesday
(12/17/2014). Christmas Program will be held on Friday 12/19/2014.
3.5.2 Mrs. Scott stated that they would reveal the new Gym to students on 12/17/2014. PE class will begin to take place in the gym when students return from the break.
3.5.3 Mrs. Scott is looking forward to setting up a tour schedule since the frequency of tour requests has increased. Student ambassadors will be trained to conduct tours.
3.5.4 Mrs. Scott has strictly enforced the full uniform requirement(s) for all students.
Students will receive a completed infraction form requesting parent’s signature if they violate the student uniform policy.
3.5.5 Board hosting a staff appreciation event
3.5.5.1.1 Dr. Thomas suggested a Welcome Back Reception for staff – around 6:30 pm on January 15, 2015.
3.5.5.1.2 Mrs. Swilley will take care of the planning of the reception and will notify board members of cost breakdown. Board members will contribute funds online via the website link provided in an email communication by Lisa Swilley.
3.5.5.1.3 Ms. Netters will provide the dessert for the event. IV. Meeting Finalization 4
4.1 Review actions to be taken at next meeting:
4.1.1 Legal Updates
4.1.2 Marketing Strategies for new student enrollment
4.1.3 Facility Updates
4.1.4 Committee Updates
4.1.5 New Boards Members Candidate(s) 4.1.5.1 One candidate will join us at the next scheduled board meeting in January.
4.2 Next meeting
• January 20, 2014 @ 6pm.
4.3 Meeting Close • Ms. Henderson moved at 7:30pm for the adjournment of the meeting. Mrs. Swilley
seconded the motion. The motion passed unanimously.