PRESIDENT 02 /05/2018 -18 - AOIHOaoiho.org/minutes of AGM 22 april 2018.pdf · 2020-01-03 · PRESIDENT 02 Dr. Hetal Patel Marfatia 52, Mahant Road, Minutes of Annual General Body

PRESIDENT

Dr. Hetal Patel Marfatia

52, Mahant Road,

Suraj Bhavan, Vile Parle(East),

Mumbai- 400 057

Cell: 98208 04402

Email: [email protected]

VICE-PRESIDENT

Dr. Kaushal Sheth

Excel ENT Hospital

501, Vishal, 60 Feet Road,

Ghatkopar (East),

Mumbai-400 077

Cell: 98208 04402


HON. SECRETARY

Dr. Ajay Doiphode

Prime Ent Clinic.

C-4, Randeep CHS,

Next to Shoppers Stop,

S.V. Road, Andheri (West),

Mumbai-400 058.

Cell: 98202 30653


TREASURER

Dr. Yogesh Dabholkar

B-306, Neelkanth Apartment,

Plot No. 31, Sector 42a, Nerul,

Navi Mumbai- 400 706.

Cell: 99679 02777


SP. ADVISORY COMMITTEE

Dr. Juthika Sheode

Dr. MV Jagade

Dr. Rajeev Nerurkar

Dr. Krishna Vora

EXEC.COMMITTEE MEMBERS

Dr. Milind Navalakhe

Dr. Deepak Dalmia

Dr. Arpit Sharma

WEBSITE IN-CHARGE

Dr. Sunita Chhapola

IMMD. PAST PRESIDENT

Dr. Samir Bhargava

02/05/2018 Minutes of Annual General Body Meeting of AOI Mumbai Branch of 2017-18 Minutes of Annual General Body Meeting of AOI Mumbai Branch held on 22/04/2018 at Juhu Vile-parle Gymkhana, Juhu at 7pm. Due to lack of quorum at 7pm the meeting was adjourned and the meeting started at 7.30 pm. The following members attended the meeting. Dr Hetal Patel Dr Kaushal Sheth Dr Ajay Doiphode Dr Yogesh Dabholkar Dr Samir Bhargava Dr Rajeev Nerurkar Dr Adip Shetty Dr Arpit Sharma Dr Ritu Sheth Dr Ninad Gaikwad Dr Nilam Sathe Dr Geeta Karkera Dr Amol Patil Dr Bhavika Verma Bhat Dr Mitul Bhat Dr Mayashankar Vishwakarma Dr Amrapali Keny Pawar Dr Atul Vaykole Dr Akanksha Saberwal Dr Kshitij Shah

The proceedings of the meeting are as follows:- 1. The President of AOI Mumbai Branch Dr Hetal Marfatia Patel welcomed all members and brought the meeting to order. 2. Condolences were expressed for Dr. H.M. Shroff, Dr.S.A. Mehta and Dr.J.T. Shah and a minute’s silence was observed by all present for the peace of the departed souls.

3. Dr Hetal then read out the presidential welcome address in which she outlined all the academic as well as sports activities of the association in the past year 2017-18, which were very successfully conducted. She thanked all members for their warm co-operation throughout the year. She also congratulated the managing committee and all members for their active participation in academic & social activities. Dr Hetal Patel said that it was a matter of great prestige for AOI Mumbai Branch that Dr Kaushal Sheth and Dr Yogesh Dabholkar were victorious in the National elections for the post of

secretary and treasurer of AOI respectively.

mailto:[email protected]



PRESIDENT


52, Mahant Road,


Mumbai- 400 057

Cell: 98208 04402


VICE-PRESIDENT

Dr. Kaushal Sheth

Excel ENT Hospital


Ghatkopar (East),

Mumbai-400 077

Cell: 98208 04402


HON. SECRETARY

Dr. Ajay Doiphode

Prime Ent Clinic.

C-4, Randeep CHS,



Mumbai-400 058.

Cell: 98202 30653


TREASURER





Cell: 99679 02777



Dr. Juthika Sheode

Dr. MV Jagade

Dr. Rajeev Nerurkar

Dr. Krishna Vora



Dr. Deepak Dalmia

Dr. Arpit Sharma

WEBSITE IN-CHARGE

Dr. Sunita Chhapola


Dr. Samir Bhargava

4. The Hon. Secretary Dr.Ajay Doiphode read out the minutes of the 2016-17 AGBM held in MIG Club, Bandra ( East) for the benefit of all members.

5. Dr Ajay Doiphode read out the Secretary’s report for the year 2017-18. Dr. Nilam Sathe asked to correct in the report that the year from which IT returns were not filed was 2008-9, and not from 2009-10, as mentioned in the report. This was agreed upon & due correction done.

6. Dr Samir Bhargava proposed passing the report and Dr Rajeev Nerurukar seconded it.

7. Dr Ajay Doiphode pointed out that the IT returns for the FY 2016-2017 have been successfully filed by the auditor CA Swanja Karnik.

8. Dr Yogesh Dabholkar then presented the Draft audited report of FY 2017-2018. He read out the income expenditure for the entire year as prepared by the CA. He presented the status of AOI Mumbai Branch accounts and the list of fixed deposits.

9. The status of AOI Mumbai Branch accounts is as follows:

Saving Account No. Balance Amount as on 31/03/18

1) 1026840852 (Research And Development) Rs. 3,87,862.03/-

2) 345363202 Rs. 47,853.46/-

3) 1029934150 Rs.11,28,406.14/-

4) 1026826565 Rs. 29,295.65/-

Total Rs. 15,93,417.28/-




PRESIDENT


52, Mahant Road,


Mumbai- 400 057

Cell: 98208 04402


VICE-PRESIDENT

Dr. Kaushal Sheth

Excel ENT Hospital


Ghatkopar (East),

Mumbai-400 077

Cell: 98208 04402


HON. SECRETARY

Dr. Ajay Doiphode

Prime Ent Clinic.

C-4, Randeep CHS,



Mumbai-400 058.

Cell: 98202 30653


TREASURER





Cell: 99679 02777



Dr. Juthika Sheode

Dr. MV Jagade

Dr. Rajeev Nerurkar

Dr. Krishna Vora



Dr. Deepak Dalmia

Dr. Arpit Sharma

WEBSITE IN-CHARGE

Dr. Sunita Chhapola


Dr. Samir Bhargava

10. The list of Fixed Deposits of AOI Mumbai as of 31st March 2017 with Central Bank of India is tabulated as follows: One FD was liquidated to pay the IT department for appeal against the ex-parte order issued by IT department for FY 2009-2010 (AY2010-2011)

SR NO FDR No.

FD A/C No.

Principle Value

1 808585 3053099802 35,000

2 808584 3053100003 25,000

3 808583 3053100489 25,000

4 808582 3053100615 25,000

5 808581 3053060046 50,000

6 808580 3053072154 50,000

7 808579 3053072449 50,000

8 808578 3053072541 50,000

9 808577 3053076170 50,000

11 808588 3015387376 10,008

12 808587 3015384681 35,026

13 808586 3015384749 35,026

14 757298 3518853086 10,00,000

15 757340 3522022464 4,50,000

16 757341 3522023218 1,00,000

19,90,060

Liquidated FD

1 757299 3518854024 10,00,000

11. Dr. Yogesh Dabholkar asked for the audited accounts of FY 2017-2018 to be passed. It was unanimously passed.




PRESIDENT


52, Mahant Road,


Mumbai- 400 057

Cell: 98208 04402


VICE-PRESIDENT

Dr. Kaushal Sheth

Excel ENT Hospital


Ghatkopar (East),

Mumbai-400 077

Cell: 98208 04402


HON. SECRETARY

Dr. Ajay Doiphode

Prime Ent Clinic.

C-4, Randeep CHS,



Mumbai-400 058.

Cell: 98202 30653


TREASURER





Cell: 99679 02777



Dr. Juthika Sheode

Dr. MV Jagade

Dr. Rajeev Nerurkar

Dr. Krishna Vora



Dr. Deepak Dalmia

Dr. Arpit Sharma

WEBSITE IN-CHARGE

Dr. Sunita Chhapola


Dr. Samir Bhargava

12. Dr. Ajay Doiphode read out the sequence of events since receiving the IT notice for Financial year 2009-10 ( Assessment year 2010-11), the action taken by the Managing Committee & CA Swanja Karnik till date.

Details about Income tax Proceedings

1) 27/10/2017-Received Income tax notice u/s 148 for FY 2009-10 through email.

2) 27/10/2017- Spoke with the Income tax Officer Mr. Lokesh by Ms. Swanja karnik

and the officer instructed to submit the basic documents by next week.

3) 07/11/2017 and 10/11/2017 met the IT officer for fixing date of hearing .The ITO

Radhika S. Nair was angry since she informed that several notices were issued

and none had attended the hearings. We accordingly informed her that we had

not received the notices and hence we were unable to attend the hearings.

4) 21/11/2017 Filed Audited Financials, Income tax Return hard copy, Form 10 B-

Audit Report, 26AS certificate and Conference Audit Report after discussing with

the ITO Officer. The ITO officer accordingly mentioned that she will be calling for

the assessment in next week.

5) 02/12/2018 we were in receipt of Assessment order dated 27/11/2017. The

assessment order was passed exparte by the Officer. The notice stated that

various notices were issued on the following dates :

Address: Nair Hospital

31/03/2017

11/08/2017

17/08/2017 And

18/10/2017 -Address: Dr. Rahul Kulkarni’s address (Pan Card address) Thane

In all the above cases the notices were returned back.

As the Association had not filed the return the ITO Officer disallowed the

exemption which was otherwise available for Trust. The ITO considered the

whole of the gross receipt of Rs.2,24,64,460.00 as taxable Income and

Income tax was accordingly calculated .

The Tax demand consisted of: Rs.

Income tax 69,41,518

Interest u/s 234 A -Not filing Income tax return. 4,85,905

Interest u/s 234 B, C- For not depositing Income tax 66,43,017

Total Tax demand raised 1, 40,70,440

9/12/17 - Urgent GBM was called in Haji Bachhoo Ali Hospital to update &

discuss further course of the IT notice, the detailed minutes of which were

sent by mail on 13/12/17




PRESIDENT


52, Mahant Road,


Mumbai- 400 057

Cell: 98208 04402


VICE-PRESIDENT

Dr. Kaushal Sheth

Excel ENT Hospital


Ghatkopar (East),

Mumbai-400 077

Cell: 98208 04402


HON. SECRETARY

Dr. Ajay Doiphode

Prime Ent Clinic.

C-4, Randeep CHS,



Mumbai-400 058.

Cell: 98202 30653


TREASURER





Cell: 99679 02777



Dr. Juthika Sheode

Dr. MV Jagade

Dr. Rajeev Nerurkar

Dr. Krishna Vora



Dr. Deepak Dalmia

Dr. Arpit Sharma

WEBSITE IN-CHARGE

Dr. Sunita Chhapola


Dr. Samir Bhargava

The Assessing Officer had erred in passing the order hence aggrieved with

the Assessment order we filed a stay petition with Income Tax department

on 29/12/2017 with the ITO Officer Radhika Nair.

22/02/2018-- Received letter from the ITO Officer rejecting the stay

application and the last date mentioned on the Income tax notice to pay the

tax was 23/02/2018.

23/02/2018—Filed Stay of Demand application with the Additional

Commissioner of Income Tax Department. Ms. Swanja karnik spoke with the

Additional CIT and further hearing date was given on 28/02/2018.

The Hearing was attended by myself, Dr. Hetal, Dr. Yogesh Dabholkar and

Ms. Swanja Karnik.

We gave brief Information about the Association, its activities, the members

of the Association who are having a very responsible position in Government

organizations for several years and have been contributing by doing social

services and conducting several workshops including the deaf and dumb

workshop to the Additional Commissioner R. Satyanarayana Raju.

The Officer was very much impressed by our briefings and advised to pay

demand of Rs. 11, 00,000 and thus allowed the Appeal to proceed further. To

pay the demand the Association had to break the Fixed deposit no.757299 of

Rs.10, 00,000 on 28/02/2018

Upon recommendation of Additional Commissioner R. Satyanarayana Raju,

to avoid further communication issues , immediately Hon Secretary 's

address was updated as Association address, with ITO Radhika Nair

Accordingly Income tax of Rs.11, 00,000 was paid on 06/03/2018.

07/03/2018-Letter was filed with the Additional Commissioner giving the

details of bank payments made to the several parties during FY 2009-10

Conference and attached supporting of Income tax payment of Rs.

11,00,000.

17/03/2018-received letter from the Additional Commissioner thereby

granting the stay of demand and allowing our Appeal to proceed.

We would immensely like to thank Dr. Hetal madam for her extra efforts in

helping the assessment proceedings in the favour of the Association.




PRESIDENT


52, Mahant Road,


Mumbai- 400 057

Cell: 98208 04402


VICE-PRESIDENT

Dr. Kaushal Sheth

Excel ENT Hospital


Ghatkopar (East),

Mumbai-400 077

Cell: 98208 04402


HON. SECRETARY

Dr. Ajay Doiphode

Prime Ent Clinic.

C-4, Randeep CHS,



Mumbai-400 058.

Cell: 98202 30653


TREASURER





Cell: 99679 02777



Dr. Juthika Sheode

Dr. MV Jagade

Dr. Rajeev Nerurkar

Dr. Krishna Vora



Dr. Deepak Dalmia

Dr. Arpit Sharma

WEBSITE IN-CHARGE

Dr. Sunita Chhapola


Dr. Samir Bhargava

13. Elections were not held for the year 2018-19 as the members were elected unopposed. i. Dr Kaushal Sheth was elected unopposed as President.

ii. Dr Yogesh Dabholkar was elected unopposed as Vice President. iii. Dr Adip Shetty was elected unopposed as the Honorary Treasurer (for three years).

iv. Dr Samir Bhargava, Dr Ritu Sheth and Dr Arpit Sharma was elected unopposed to the Special Advisory board. v. Dr Geeta Karkera , Dr Amol Patil and Dr Bhavika Verma Bhatt were Elected unopposed as the Executive Committee members.

vi. Past President as a special invitee - Dr Hetal Marfatia Patel vii. Dr Mayashankar Vishwakarma was elected unopposed as Website In Charge 14. Dr. Hetal Patel Marfatia handed over the President Medallion to the new President Dr. Kaushal Sheth. Dr. Kaushal Sheth then Gave his Introductory Speech as the newly elected President. He then called upon the Dias the 2018-19 Managing Committee Members 15. The auditors appointed for the FY 18-19 were Swanja Associates and their renumeration would be as per the rates finalized in the previous GBM.

16. It was also suggested by Dr. Hetal that an additional CA should be appointed for the IT notices so as to handle them swiftly. Dr. Kaushal said that this matter should be decided by the managing committee.

17. It was also decided that any legal expense due to the charity commissioner matter will be borne by the AOI MUMBAI branch.

18. Various other matters were discussed with the permission of the chair:

(i) Since the Association does not have a permanent official premises & to avoid any missing on future IT notices, incoming Hon. Secretary of our Association to update his address with IT Department, immediately after his tenure starts was decided upon. It was unanimously decided to increase the number of executive members to 5-6 from next year.

(ii) Dr. Hetal suggested that from next year the nomination forms for the elections should be scanned and emailed instead of sending by registered post. (iii) It was also planned to start the ‘No Honking’ initiative with the Health ministry as well as the neonatal screening programme. (iv) The outgoing committee was felicitated for their work towards the association.




PRESIDENT


52, Mahant Road,


Mumbai- 400 057

Cell: 98208 04402


VICE-PRESIDENT

Dr. Kaushal Sheth

Excel ENT Hospital


Ghatkopar (East),

Mumbai-400 077

Cell: 98208 04402


HON. SECRETARY

Dr. Ajay Doiphode

Prime Ent Clinic.

C-4, Randeep CHS,



Mumbai-400 058.

Cell: 98202 30653


TREASURER





Cell: 99679 02777



Dr. Juthika Sheode

Dr. MV Jagade

Dr. Rajeev Nerurkar

Dr. Krishna Vora



Dr. Deepak Dalmia

Dr. Arpit Sharma

WEBSITE IN-CHARGE

Dr. Sunita Chhapola


Dr. Samir Bhargava

(iv)The outgoing committee was felicitated for their work towards the association.

19. Yogesh Dabholkar as the treasurer read out the Vote of Thanks and the meeting was adjourned. Regards,




Documents

PRESIDENT 02 /05/2018 -18 - AOIHOaoiho.org/minutes of AGM 22 april 2018.pdf · 2020-01-03 · PRESIDENT 02 Dr. Hetal Patel Marfatia 52, Mahant Road, Minutes of Annual General Body