SRHA Annual Mtg 1/22/2011 1

Steeple Run Estates

Annual MeetingJanuary 22, 2011

SRHA Annual Mtg 1/22/2011 3

Agenda CALL TO ORDER

– Introduction of Board members ACTIVITIES AND ACCOMPLISHMENTS OF THE SRHA

– Highlights of the accomplishments of the Board and Committees TREASURER’S REPORT ELECTIONS

– Board and Committee Members• Election of Board members• Volunteers for Committee positions

NEW BUSINESS– Neighborhood Street Signs

ADJOURN

Steeple Run Estates Board of Directors

Therese Graff – PresidentHerb LeBlanc – Vice PresidentIrene Cygan – SecretaryJoe O’Malley – TreasurerKaren Malcolm – Asst. TreasurerBill Harfst – Board MemberSteve Kadish – Board MemberJill Peterson – Board MemberMike Reitcheck – Board Member

SRHA Annual Mtg 1/22/2011 4

Activities and Accomplishments

SRHA Annual Mtg 1/22/2011 5

Activities and Accomplishments of the SRHAActed on behalf of the SRHAThe Board functioned as it should haveHeld quarterly board meetings and one Annual

Meeting as per the CovenantsKept residents apprised of financesDiscussed issues brought forth by homeowners

SRHA Annual Mtg 1/22/2011 6

Communications Committee

Quarterly newsletters published and distributed by email and USPS and available on our website

Website updated promptlyDirectory distributed and updated at the 2011

Annual Meeting and via newsletter

SRHA Annual Mtg 1/22/2011 7

Social Committee

Annual Neighborhood Garage Sale Annual Ornament ExchangePoker-One Monthly Men’s GroupThe Annual Block Party was cancelled due to the

low number of responses

SRHA Annual Mtg 1/22/2011 8

Preferred Contractor

Arrow Septic Pump out 2010 results were outstanding. 12 SRHA members participated; it will be offered again in May and October 2011.

Special Pricing for Lawn Fertilization from Scotts, Lawn Doctor for SRHA Members.

Automotive Paradise offered $15.00 oil changes to SRHA in the Month of August.

Special request for 2011 – Lawn Care Preferred Contractors.

SRHA Annual Mtg 1/22/2011 9

Preferred Lawn Care Contractors

If your lawn care company would be interested in offering SRHA members a discount on lawn care, please contact Herb LeBlanc with their name and phone number.

The Board needs a minimum of 3 contractor quotes to determine fair pricing.

SRHA Annual Mtg 1/22/2011 10

Landscaping Committee

Sands and Smith Rd Signs and Monuments were weeded and the bushes and trees were trimmed by Linda and Herb LeBlanc saving SRHA $500.

Sands and Smith Road Signs and Monuments were repaired and painted by SRHA members Ron Rodewald, Joe O'Malley and Herb LeBlanc. New plants added at each entrance to upgrade overall appearance. Total savings to the SRHA estimate @ $2000.

Joe O’Malley, Jim Schlough and Herb LeBlanc teamed up to maintain the lawn at 3713 Church Hill on two separate occasions. The new owners will be billed by SRHA for this service.

Evaluate upgrades to road signs. Details will be discussed under new business.

SRHA Annual Mtg 1/22/2011 11

Architectural Committee

Reviewed and resolved several architectural or property modification requests in Steeple Run.

SRHA Annual Mtg 1/22/2011 12

Treasurer’s Report

Fiscal Year

June 2009 – May 2010

SRHA Annual Mtg 1/22/2011 13

Dues History

SRHA Annual Mtg 1/22/2011 14

DUES BALANCE BALANCE Net Net Special Projects/CostsDues INCOME FISCAL YEAR Begin End Cash Flow Surplus

/Deficit100.00 1800 Before 1996 $1,801.12180.00 13320 1996 1997 $1,801.12 $4,611.24 $10,509.88 2,810.12 $11,459.27 Landscaping Entrance60.00 4440 1997 1998 $4,611.24 $1,846.30 $7,204.94 -2,764.9460.00 4440 1998 1999 $1,846.30 $4,327.49 $1,958.81 2,481.19 $4,500.00 Landscaping Boulders60.00 4440 1999 2000 $4,327.49 $7,069.00 $1,698.49 2,741.5160.00 4440 2000 2001 $7,069.00 $3,982.24 $7,526.76 -3,086.7660.00 4440 2001 2002 $3,982.24 $3,313.49 $5,108.75 -668.7560.00 4440 2002 2003 $3,313.49 $2,262.18 $5,491.31 -1,051.3170.00 5180 2003 2004 $2,262.18 $4,339.87 $3,102.31 2,077.6970.00 5180 2004 2005 $4,339.87 $7,283.45 $2,236.42 2,943.5870.00 5180 2005 2006 $7,283.45 $8,244.24 $4,219.21 960.7970.00 5180 2006 2007 $8,244.34 $7,196.98 $6,227.36 -1,047.3685.00 6290 2007 2008 $8,056.98 $7,118.97 $7,118.97 -828.9785.00 6290 2008 2009 $7,118.97 $8,441.92 $4,967.05 1,322.9585.00 6205 2009 2010 $8,441.92 $10,348.66 $4,298.26 1,906.7485.00 6205 2010 2011 $10,348.66 $10,056.00 $6,497.66 -292.00

Fiscal Income/Expenses

SRHA Annual Mtg 1/22/2011 15

SRHA Annual Mtg 1/22/2011 16

Budget 2010 - 2011STEEPLE RUN HOMEOWNER'S ASSOC. BUDGET 2010-11 YTD YTD

BUDGET ACTUALDifference2010-11 June July Aug Sept Oct Nov Dec Jan Feb Mch Apl May TOTALAssessments 74@ 85=6290 3910 1445 850 6290

3740 2040 85 255 85 6205 -85

Legal 300 300

CommunicationsNewsletter 120 120 120 120 480Directory 135 135Web Site 12 12 12 12 12 12 12 12 12 21 12 12 153 0Annual Mtg. 200 200 0Assessment Notice 75 5 5 85 0

297 131 429Office/Postage 20 20 35 20 95

P.O. Box 45 4544 44 1

Bank Checks/Supplies 25 25 -25Office Supplies/Copies 60 60 60 60 240

Liability Insurance 900 900 48852 852

Utilities 55 55 55 55 55 55 55 55 55 55 55 55 66041 40 39 48 45 45 45 303

LandscapeMaint. 400 220 350 285 220 220 0 0 0 0 230 230 2155400 220 275 275 275 220 110 0 0 0 1775 0

Lights 100 100 200Signs Landscape Repair 750 750 48

744 158 902Social 0

Holiday Decorations 100 100 1000

TOTAL EXPENSES 6498 4330 172NET CASH FLOW 1875

RESERVE ACCOUNTS 4330 2168Beginning Current General Contingency and Emergency Reserve

5000 10349

5349 902 Property Repairs/Improvements10349 Net Reserve -Property Repairs/Improvements

Fiscal Year Expenses by Category

SRHA Annual Mtg 1/22/2011 17

0.00

500.00

1,000.00

1,500.00

2,000.00

2,500.00

3,000.00

3,500.00

2003-04

2004-05

2005-06

2006-07

2007-08

2008-09

2009-10

SRHA Annual Mtg 1/22/2011 18

Elections and Committee Positions

Election to the Board

Volunteers for Committee Positions

SRHA Annual Mtg 1/22/2011 19

Elections

As defined by our Covenants– The SRHA Board of Directors shall consist of 5 – 9

members– Each member shall be elected at the Annual Meeting– The term for an elected member is 2 years– A member who wishes to remain on the Board must

be re-elected at the end of their 2 year term– Specific positions on the Board (e.g., President) are

voted by the Board at their first Board meeting.• They are not specified at the Annual Meeting

SRHA Annual Mtg 1/22/2011 20

Elections (cont.)

4 Board members have reached the end of their 2 year terms leaving 4 open positions and 5 filled positions. The Board must have between 5 and 9 members.

Continuing Members:– Irene Cygan– Bill Harfst– Steve Kadish– Jill Peterson– Mike Reitcheck

Board Member Candidates for 2011-2013

Election to the Board to take place today. Officer positions to be filled at the first Board meeting to be held immediately following this Annual Meeting.

Candidates:– ..– ..– ..– ..– ..

SRHA Annual Mtg 1/22/2011 21

SRHA Annual Mtg 1/22/2011 22

Committees

Committees are open to all members of the Homeowners’ Association and are volunteer positions

Current committees are as follows:– Architectural– Communications– Landscaping– Social

Any Volunteers?

New Business

Neighborhood Street Signs

By Bill Harfst and

Herb LeBlanc

SRHA Annual Mtg 1/22/2011 23

SRHA Annual Mtg 1/22/2011 24

Adjourn

The first meeting of the newly-seated SRHA Board is to be held immediately

following to elect Officers