Sustaining Civil Society Participation in Procurement 2... · DepEd DO 57, s.2009 ... G-WATCH Localization: ... supplies, reproduction of reference materials and monitoring tools,

Sustaining Civil Society Participation

in Procurement

Policy on CSO Participation in Procurement

RA 9184: Government Procurement Reform Act provision on CSO Observers

Art. Sec. 3 – Principles that lay the foundation for CSO participation Sec. 13 – Provision on CSO Observers

DepEd DO 57, s.2009

Institutionalizing NGO and Private Sector Participation in the Department’s Procurement Processes

GPPB Resolution No. 10-2012

Agency Procurement Compliance Performance Indicators (APCPI); “CSO Confirmator”

CSO Initiatives on Procurement

G-Watch Initiatives on Procurement





Local Hubs



EDUKASYON sa NAGA, SALMINGAN Ta!!! (Examining the Education in Naga)


G-Watch Initiatives on Procurement G-WATCH Localization: • Southern Leyte – monitoring of infrastructure

(procurement of works) • San Miguel, Bohol – monitoring of agriculture

(procurement of rice seeds) • Dumaguete City – monitoring of health (procurement of drugs & medicines) • Puerto Princesa City – monitoring of ecotourism

(procurement of works for CBST sites) • Samal City – monitoring of revenue generation

(procurement during utilization stage)


G-Watch Initiatives on Procurement CSO Participation in the APCPI of DepEd • pilot round of APCPI CSO Confirmation • first among NGAs

Key Accomplishments & Strengths

CSOs Engaged: Boy Scouts of the Philippines (BSP), Girl Scouts of the Philippines (GSP), Concerned Citizens of Abra for Good Governance (CCAGG), North Luzon Coalition on Good Governance (NLCGG), PTA (Parent-Teacher Association), Western Visayas Network of NGOs, Inc. (WEVNET), Public Services Labor Independent Confederation (PSLINK), Civil Society Network for Education Reforms/ Education Network (E-net), Consortium of Bangsamoro Civil Society (CBCS), Young Moro Network (YMN), G-Watch RO8, Procurement Watch, Inc. (PWI), Social Action Center (SAC), Rural Development Institute (RDI), Western Samar Development Foundation, Inc. (WESADEF), Bugto Foundation), Eastern Visayas Network of NGOs, Inc. (EVNET), MINSED, MINCILL, PUSAKA Mindanao, Inc., Associates in Community Extension Services (ACES), Maranao People Development Center, Inc. (MARADECA), Reform ARMM Now (RAN), SUPRABASE, Young Moro Professional’s Network (YMPN), People Power Volunteers for Reform (PPVR), PNEUMA, Inc., Movement for Principled Politics in Pampanga (MP3), Institute for Democratic Participation in Governance (IDPG), Change Politics Movement (CPM), GroupAid, Ranao Council, Inc., SSC – CCSPC, SEA-SD, AKIL-SLS, Christian Leaders of San Fernando Pampanga, Inc. (CLASP), Checkmyschool.org, Caucus of Development NGO Network Inc, (CODE NGO), Naga City Peopls’ Council (NCPC), Palawan State University (PSU), C4CC, Philippine Business for Education (PBEd), Transparency and Accountability Network (TAN), TEACHERS, Inc., Brotherhood of Destiny, Inc. (BROOD), Movement for the Advancement of Student Power (MASP), Ten Outstanding Boy Scouts of the Philippines (TOBSP), Alliance of Volunteer Educators (AVE), National Citizen’s Movement for Free Elections (NAMFREL), Community Organizing of the Philippine Enterprise (BICOL Chapter), QUEEN Parent’s Association, Alliance of Concerned Teachers (ACT), Association of Ministers and Ministries of Nueva Ecija, Barug! Pilipino, Christian Convergence for Good Governance, Victory Campus Ministry, Student Catholic Action, Social Watch Visayas, CCP – Sugpuin ang Korupsyon!, Volunteers for a Libertarian Society, Negros Center for People Empowerment and Rural Development, UP Bannuar, UP Harong, UP Kamayo, YES Tejeros, Youth Empowering Youth Forum, Don Bosco Technical Institute of Makati, Fellowship of Christians in Government, Kapatiran Kaunlaran Foundation, Rahma Qur’anic Center and Mosque Foundation (Note: These are all the orgs that became part of G-Watch monitoring in education since 2000. Total of 70 CSOs. Some might already be inactive.)

Key Opportunities

• There is a favorable institutional-legal framework for CSO participation in education governance.

• DepEd even deepened the general legal framework by partnering with CSOs and passing supportive Department Orders and initiating CSO participation.

• Arguably, DepEd is pioneering in CSO-government engagement in transparency and accountability in procurement and service delivery.

Key Challenges (Encountered by DepEd)

Limited reach of CSOs • 38,000 schools nationwide • Coverage in terms of total amount:

• Textbook Count: Php 1.8B (Out of Php 2.2B) • Bayanihang Eskwela: Php 122M (Out of: Php

56B) • Protect Procurement Project: Php 1.5B (no data

for total procurement)


Decline in number of CSOs participating

• Coverage of Textbook Count per round:

• Textbook Count 1: 68% of 5,613 delivery points • Textbook Count 2: 85% of 7,656 delivery points • Textbook Count 3: 77% of 4,844 delivery points • Textbook Count 4: 70% of 4,844 delivery points • Textbook Count 5: (no data for CSO coverage)


Decline in number of CSOs participating

• For Protect Procurement Project (PRO):

• In 2010, out of the thirty-one capacitated CSOs that covered the monitoring of the Php 1.3B-worth of procurement, only nine remained active after the project.

• Based on the accounts of members of DepEd Bids and Awards Committees, there had been difficulty in mobilizing observers in the different bidding processes.

• For Bayanihang Eskwela

• During the National Roll Out of BayEsk, local CSOs were capacitated and were assigned per DepEd division. These capacitated CSOs were expected to be tapped for SBP monitoring. During contract implementation period, Physical Facilities School Engineering Division (PFSED) reported difficulty on inviting CSOs.


• Challenge in report generation

• Challenge in identifying and classifying CSOs to engage

Key Challenges (Encountered by CSOs)

• Keeping interest of volunteers

• Resources – support for CSOs; Sustainability

• Coordination among CSOs

• Increasing demand from government for CSO participation

Recommendations to Address Challenges

General recommendation to sustain CSO participation in procurement and program implementation

• school-based monitoring supported by division-level intermediary mechanism (local hubs) linked to national DepEd-CSO coordinating body; with DepEd accountability processes being enabled for such strategy

• CSO as private in nature/ means but public in goals • Two-pronged: enable supply and demand side; supply side to

enable demand, demand to be maintained independent, autonomous and flexible/ responsive

• School-based monitoring supported/ enabled by division-level coordinating mechanism

• Division-level coordinating mechanism modality depending on situation/ condition of the division (4 models)


• Division-level coordinating mechanism modality depending on situation/ condition of the division (4 models). The structure will depend on the peculiar condition of the division as long as it is effective in performing the local hubs’ functions

• Model 1: Multi-stakeholder/ a coordinating body: DepEd division offices, CSO representatives, LGU

• Model 2: Unit within DepEd/ personnel • Model 3: CSO-based • Model 4: CSO-LGU-based (eg. Naga City)


Recommendations to Address Resource Needs (4 modes)

• Providing of assistance for direct costs of citizen participation in performance monitoring (e.g. provision of vehicles for monitoring, supplies, reproduction of reference materials and monitoring tools, communication and coordination, accommodation, etc.)

• Incorporating in a particular project or program a budget earmarked for citizen participation in performance monitoring

• Contracting out citizen groups as service providers for third party performance monitoring, and

• Through a locally-funded people’s council that provides financial and non-financial assistance to a network of local CSOs and NGOs.


Other mechanisms to support resource needs of CSOs:

• One percent (1%) of the contract amount to be allocated for CSO monitoring

• Revenues from the sale of bid documents

• Pool of funds from donors and government; with independent body to manage the funds

• Integrated in programs of departments and LGUs appropriated in the budget;

• Contracting CSOs following procurement process

• Funding should come from the oversight agencies


Types of CSO expense items that may be supported:

• Capacity-building (briefing-orientation, leveling-off phase)

• Coordination/ Communication

• Promotion/ dissemination

• Direct cost (food and transportation)

Documents

Sustaining Civil Society Participation in Procurement 2... · DepEd DO 57, s.2009 ... G-WATCH Localization: ... supplies, reproduction of reference materials and monitoring tools,