TRẦN VŨ QUÂN

GENERAL INFORMATION

Date of Birth: Marital Status

06th Oct 1984 Single

Education Languages:

Bachelor of Commerce Vietnamese – mother tongue

English – fluent

Mobile Phone: Email:

0122.8650.530 tranvuquan84@gmail.com

Address: 49/22 Trinh Dinh Trong Street, Phu Trung Ward, Tan Phu District, HCMC

CAREER OBJECTIVE

Want to become the AP team lead or General Accountant in Finance Department

PROFESSIONAL EXPERIENCE

Jul 10- Now GSK Rep Office-Pharmaceutical Company

GSK is one of the largest pharmaceutical company on the world, some well-known brands are

Panadol, Aquafresh, Sensodyne

While working at GSK, the best thing that I achieved was becoming a P2P Super User in SAP

implementation project. I was in charge in Vendor master, Invoice processing, Payment Processing, TNE

processing and Organization Chart Management. I cooperated with other Super Users in other streams

such as R2R, O2C and so on to launch the project successfully in Feb15. After go live date, I continue to

support the business to run smoothly and training End user in VietNam and Business Service Center in

Malaysia.

AP executive cum In house scanning team in Vietnam (Apr15 – current)

Achievements:

o Support SAP project after go-live

o Propose that car rental should be via PO to improve compliance

o Propose AP team should have monthly meeting to update and consistent the way of

checking document

o Propose the hotel call log should be maintained and shared between the team to

support for hotel price checking before approve any payment related to hotel

o Organize the off-side Finance team meeting

o Support Line manager review company policy for Cambodia market (Policy about the

payment process and Corporate card)

Tasks to do:

o Daily scan and upload invoice to SAP

o Checking documents before approving for BSC – Business Service Center – in Malay

release the payment

o Still maintain 10% of Supper User role after go-live

o Answer Market concerns related to SAP ( vendor master and payment process)

o Support stabilization after go-live

o Solving problem occur after go live

Super User P2P stream for SAP system for Vietnam/Cambodia/Laos market ( May14 – Apr15 )

Achievements:

o Be in charge for vendor master in SAP

o Cleansing data for vendor master

o Migrate data successfully and correctly to SAP (vendor master data and pending AP

aging)

o Discuss and draw out new process with Project lead – Invoice processing, vendor master

approval process, cash advance process from end to end

o Support Project lead to write down new policies for SAP – payment processing policy,

vendor master,

o Propose who does what in the new process

o Go to Malaysia to train for BSC team

o Do the training for end users in Vietnam

o Localize the training material for SAP

o The SAP runs smoothly after go-live

o Aware Project lead that the Goods receipt can be reverted after matching with Invoice,

this is non-compliance issue

Tasks to do:

o Join in the project team to prepare for SAP installation in Vietnam/Cambodia/Laos

Market

o Be in charge for vendor master, invoice processing and payment processing, TNE

processing and organization chart structure

o Do a comparison between current and To-Be process and propose action plan to close

gap

o Work with SAP consultant to clear about the To-Be system and process

o Work with Project lead to finalize the process and Who-Do-What in the To-Be process

o Participate the weekly meeting between Singapore/Vietnam to update and keep track

the project

o Work with other streams such as O2C/R2R to finalize/testing some cross stream process

o Participating a SAP testing in Singapore to make sure system run as business required

o Do cleansing legacy data

o Preparing data for migration to SAP

o Doing the office model – introduce SAP to end user

o Preparing material for training

o Doing end user training in Vietnam

o Go to Malaysia to train for Business Service Center

o Support stabilization after go-live

o Solving problem occur after go live

Work in Procure to Pay – P2P Team for Vietnam/Cambodia/Laos market (Oct13 – May14) based

in Malaysia

Achievements :

o I and the team won the Team Prize for cleaning all pending invoices and successfully go

live when Vietnam AP team migrated to P2P BSC Team

o I won a Personal Prize because of my support to team lead while migration process from

Vietnam to Malaysia

o Propose the new process for In house scanning team in Vietnam

o Propose the new task allocation in team with team lead

o Solve successfully all problems occurred team

o Be a contact point between team lead and the team

o Write manual guide how to reconcile AP report, Goods receipt not invoice Account,

Create vendor master

Task to do:

o Answering queries related to invoice, vendor or payment processing when received

email from Vietnam market

o Be in charge to vendor master creation

o Report pending transactions on Eform, Savvion daily

o Batch posting to system

o Require Invoice processor change GL coding when keying incorrectly or vendor when

selected wrongly

o Verify payment on e-banking

o Contact with Vietnam market to get vendor data again and re-process payment when

the payment refunded by Citibank

o Raise concerns to P2P team lead about the risk control, working flow between P2P team

with other team

o Assist team lead in closing gaps in control template

o Do a daily team meeting and support the team solve problem while invoice processing

or payment processing

o Reconcile Goods receipt not invoice Account and AP account at month ends

o Reconcile between invoices uploaded to system vs invoices received daily

o Some other ad hoc tasks from team lead

o Do Journal to re-class/ correct transaction when R2R team inform

Back up for General Accountant from Jun11 – Apr12

Achievements:

o Back up successfully

o Still support AP team when audit come

Task to do:

o Doing accrual at month end

o Reconciling Balance sheet accounts – such as Fix asset, accrual, Moto loan, etc

o Preparing operation expense analysis report at month end

o Analysis difference between actual expense and budget

o Explaining to Product Manager year-to-date expense if questioned

o Allocating prepayment expense

o Checking monthly operation expense at month end

o Checking expense and clearing off if it was accrued

o Cash forecast for next month

o Follow up with department to get supporting document for accrual and filling it

Account Payable Executive (Jul10 – Jun11) (Apr12 – Oct13)

Achievements:

o I and the team got 4 star rate for Global Internal Audit

o There was no finding for quarterly internal audit

o Support department when they have urgent payment

o Do the training for the new member

Task to do:

o Checking payment requests to make sure follow company policies

o Creating new vendor

o Booking payable expense by using JDE software

o Using Eform for processing payment

o Processing payments via CitiDirect

o Matching PO

o In charge to Amex and HSBC card payment

o Support HOD in open/close/renew Amex card

o Reconciling accounts at month end such as cash advance, corporate card account

o Email remind end user to clear off pending cash advance

o Solving pending transactions on the reconciled accounts

o Re-evaluating foreign exchange rate at month end

o Training for new member in finance team

o Getting confirmation from employee about the cash advance and cash float at year end

Jul09 – Apr10 Imperial Tobaccor Rep Office in HCMC

Imperial Tobaccor is one of the largest tobacco on the world, some well-known brands are

Bastos, West

I had been in charge to Account Payable, Store Accountant. I proposed Payment Policy to

standardize the payment process and improve the control. Furthermore, I used Just-in-hand method to

manage the store, it cut down the pressure on store capability and reduced the cost on storing.

Payable Accountant

Achievements:

o Write down the payment policy for the company

o Propose Just In time inventory with Line manager

o Clear all pending transactions in Balance sheet

Tasks to do:

o Be in charge for all payments and receives in company by Effect Software

o Checking contract and other supported documents before processing payment to

supplier

o Checking marketing cost budget before processing payment

o Checking supported document or requiring more supporting document to clarify that

payment

o Planning cash in hand and at bank for payment transactions

o Booking expenditures in company such as depreciation, pre-paid expense and others

o Booking salary, social insurance, health insurance, un-employment insurance and union

fee

o Double checking accrued SI, HI, UI while processing payment

o Writing down Payment Policy and making related forms

o Suggesting new way in managing store

o Monthly stock checking

o Reconciling stock ending balance with Store Accountant at month end

o Contacting logistics supplier to ship promotion goods to branches in Viet Nam

o Reconciling all BS accounts at month end

o Reconciling cost of promotion campaign

o Sending monthly expenditure reports to HR, IT, Marketing Dept

o Sending VN total expenditure report to Paris

o Accruing expenditure to in line with budget

o Explaining differences between actual and budget

o Double checking cost elements

o Working closely with Budget Controller in capturing expenditures

o Storing Accounting documents

o Doing other assigned task by Commercial Manager

Jun 08 – Jul 09 AIA Insurance Company

AIA is one the largest insurance company on the world

I worked with Cashier at 25 branches on whole Vietnam, it gave me a chance to standardize the

way of working between branches and headquarter in reimbursing money back to branches.

Payable Specialist

o Processing payments to suppliers and internal payments via Deutch Bank Network

o Checking supporting documents before processing payment to suppliers/ colleagues

o Allocating cost to departments while paying

o Replenishing Fund to offices – 25 Offices

o Paying to Policy Owners via bank, post office

o Suddenly cash counts at offices

o Working with bank or post office in solving problems related to receiving money of

Policy Owners

o Answering questions of cashier related to payment at offices

o Standardizing requirements usage petty cash at provincial offices

o Asking for increasing fund limit at branches

o Reconciling bank’s statement

o Writing down some points need to improve in new Accounting System

o Reconciling some accounts with Trial Balance

Feb 08- Jun 08 ASCO Vietnam Ltd, Co

ASCO is the travel agent company and its main customer is high class traveller, the main source

of customer is from Euro

Receivable Accountant

o Reconciling revenue by comparing between Accounting system and Sales Report

recorded by Sales Department

o Inputting data to Peach Tree Software to create invoice

o Calculating and charging customer for extra services

o Emailing to clients to remind their payments

o Processing payment transaction via HSBC net

o Preparing Outstanding balance report to customers

o Checking cost of service provider

o Working with auditors

Sep 07- Jan08 Sai Gon KYMDAN Rubber Stock Company

KYMDAN is the most famous rubber matress producer in Vietnam

Payable Accountant

o Clearing cash advance for colleagues

o Managing Fix assets

o Depreciation Calculation

o Amortizing prepaid expense and tools

o Coding new fix assets

o Checking tax invoices while processing payment

o Reconciling Input VAT with Tax Accountant

o Working with auditors

o Get confirmation about liability from staffs and other parties such as land lord

EDUCATION BACKGROUND

Bachelor of Commerce – with Distinction Level, RMIT International University Vietnam, HCMC,

Oct 2002 – Feb 2007

Tax Statement Certification – Good grade – Aug 07

Using Excel in Accounting Certification – Good grade – Nov 07

Basic Vietnamese Accounting – Good Grade – Dec 07

Preparing Financial statements and tax declaration certificate – Good grade - Apr 12

COMPETANCY

Presentation - Advance

Team working - Advance

Problem solving - Advance

Communication skills - Advance

Time management – Advance

Project management – Beginer