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Wyoming SharePoint
LMS
WYOMING LEGISLATIVE SERVICE OFFICE October 15 - 18, 2013 NALIT Professional Development Seminar Raleigh, North Carolina
Technology Situation
Many systems are not integrated
Many manual processes
Training issues
Risk of data entry error
Duplication of information
Information gaps
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
LMS Business Goals
Replace current Legislation
Management System
Improve reporting
Improve maintainability
Flexibility to meet multiples needs
Automate staff intensive processes
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
High Level Objectives
Build LMS and future systems in one
platform
Ability to maintain/expand in house
System must be able to everything
current system does
System must have high availability and
high speed
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Proposed System
SharePoint Architectural Methods
Automate processes
Utilize modern Microsoft technologies
Single Solution to integrate
Bill Drafting
Bill Processing
Bill Tracking
Document management
Web management
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Architecture: New versus
Old
LegisLink
Legislative reporting.
Internal, PC-based.
WY is only known
installation.
SharePoint
Legislative management,
collaboration, and
reporting.
Internal and external,
web-based.
Used by 78% of Fortune
500.
Over 36.5 million user
licenses in 65,000+
customers.
Architecture: New versus
Old
Paper/Manual
Legislative
management.
Individual: Physical bill
jacket, accessible by
one person at a time.
300,000+ paper copies.
SharePoint
Legislative
management,
collaboration, and
reporting.
Collaborative:
Electronic legislative
information, shared by
all.
Paper minimized.
LMS Scope of Work
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Bill Drafting
Drafting is done in Microsoft Word
Fundamental Question
How do you take a document and
update content into a Database
Solution
Provide controlled environment
Microsoft Word Open XML
Update digitally
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Statutes
Elements Affected Application
Identify Sections of Legislation
Amend
Create
Repeal
Copies Statute text and bookmarks in to a
Word document
User updates content
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Markup Wizard
Add markup to user generated
documents
Keeps Elements Affected in sync
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Markup Wizard
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Statute Update
Update grams
User review and approval
InfoPath Form
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Desktop
Bill Metadata
Supporting documentation
Task information
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Workflow
Utilizing SharePoint tasks
Created a custom workflow
engine
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Reporting
Microsoft Excel
SQL Server Reporting Services
Open XML
Publishing
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Lessons Learned
Complex System – Do not rush
project timeline
Out of the box vs. fully customized –
Need the right blend
Change management is huge
Build project into smaller phases
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
Thanks
Any Questions?
307.777.7881
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
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