Remark Office OMR

Steps to grade the

Math & Reading test

Scan Test ~ Read Data ~

Export Data ~ Manage Data ~

Scan the documentsTo scan the hard copy of the test follow this procedure

1. Place hard copies in the tray face up & in the same direction2. Select “email”3. Select “To”4. Type the letter “S”5. Select “Change Address book”6. Select “Add” & “Enter”7. Staffing Secure Scan should appear & be highlighted8. Select “Done”9. Select “Options” 10.Select “file format”11.Choose “Tiff”12.Click “Save”13.Then begin your scanning by clicking “Copy”*See note**See note

Choose Template

Open the “Data Center”Start ~ All Programs

Remark Office OMR 07

Remark Office OMR Data Center

Open the form template

Choose the template that has already been created

<<Math-Reading score sheet.omr>>

It may be present in the “open” task pane

or you may need to retrieve it from

its original location

Click on “Browse” to find the location

Location: C:\Documents and Settings\User*\Desktop\HR Dept\Originals OR Location: \\departments.haworthinc.com\

HR\Staffing\Secured Scanned Docs

Read Data

The Read Method window should have the following buttons selected;To choose directly from “Secured Scanned Docs” on Sharepoint

1. Read from image files & server mode

Click “Next”

Click on “Read Wizard”

On the Image Filters & Directories Selection screen select

In the left pane you should choose where it is you want to retrieveyour file from.

To find the drive that Secured Docs” is locate on select “Add Directory”. Then select “My Computer”. And choose the “Z” drive

& click “OK”

Select “Tiff” in the right pane

Now you should see the “Z” drive in the left pane window.Click NEXT

TIPTip: If there is another location in this window, you will want to select it and remove it by clicking on “Delete Directory”

Tip: If you choose “Read” instead of “Next” it will bypass the next screen and go directly to reading the images in secured scanned docs folder.

If you choose “Next” you will have the choice to select/unselect the

button for “Activate review exceptions”.

This is a step that is chosen based on your preferences. If selected, you will be shown each exception as it occurs in the reading mode. So you will be able to verify the answers as it grades each answer for each test. If unselected, you will not be given this option until after all test are read.

Click “Read”

Next you will see it working by the green bar going side to side in the bottom right corner. It will automatically continue searching until you select

the “End server mode” button located at the top middle indicated by the button in “red”.

You will not be able to do anything in the software until you have selected to end server mode.

Now you should see all tests that you have scanned along with the two test answer keys that reside in the secured docs folder.

TIP

TIP: Compare the number of test to ensure all are accounted for. In other words if you had 15 test scanned make sure you have those 15 and the 2 answer keys for a total of 17.

You need to fix all exceptions before you export the data.

TIP

TIP: Before starting be sure that you have the two answer keys in rows 1 & 2. You can use the usual commands as you would in a word processor.

Caution: You need to have the same number of empty rows/columns available in order to paste into those rows/columns. In other words if you want to take 2 rows from the bottom of the list and place them to be the first 2 rows, you need to “insert row” twice and then paste those two rows into the new inserted rows. See examples to follow.

1. Select cell & right click 2. Insert row twice

3. Select rows to move & right click & cut 4. Select first cell & right click & paste

Moving a Row

Check all exceptions

You will want to visually look at the form in the bottom right window pane for every exception and select the answer that applies.

Exceptions

Blank = zero points

Multi = zero points

A, B, C, D = 1 point

Export Data

Click “Easy Grade”

Report 101 Student Statistics Report is chosen by default. You can choose any report from the left pane window. Report 301 Student Grade Report will provide each individual test results. You can choose from the entire list of the test you graded any particular test you want to retrieve results for with 301.

TIP

TIP: Under Report Properties you can change the title of the report as well as many other report options.

Caution – Be careful changing options under the Report Format Options tab.

Report Properties & Export

Click“Report Properties”

Change the titleaccordingly

Click OK

Click “Export Report” to save the first of two reports required

Report 1

Report #1 Properties & Export

EXPORT REPORT

To find the file you want to click on the blue box with the three dots in it and select;Secured Scanned Docs Drive: (Z)

Name the file in the following format; Holland Testing 05-26-10

Click “Export”

Report PropertiesAll boxes should be checked, page range “All”, and XLS chosen

Location: \\departments.haworthinc.com\HR\Staffing\Secured Scanned Docs

Close that report & print report 2

TIP

• TIP: Be sure to use 2 digits in each part of the date

• TIP: You can also copy & paste the location into the file name box which is to the left of the box with three dots in it. It is grey but is an interactive field.

Report # 2

Click “Save data as” in the left window pane to save the second of the two reports

Look in: Secured Scanned Docs drive: (Z)

Completed folderArchive Test Results Folder

Name the file with the following formatHolland Testing 05-26-10 Archive

Close or minimize Remark Office

TIP:If you minimize the window for now, that information will be readily available to you if you need to run the report again. An example might be that you missed a correction of an exception or you want to change the date or title of the report.

Manage DataRetrieve the results ~ Maintenance

Retrieve the results

Open Report #1

Open the file saved on Secured Scanned Docs as in this example

Holland Testing 05-26-10.xls

Location:

\\departments.haworthinc.com\HR\Staffing\Secured Scanned Docs

Candidate Results

Enter data into SuccessfactorsLocate each candidate in Successfactors

Enter the number correct into the appropriate field

Protect the xls sheetClick on Tools

» Protect Sheet» Check mark the following;

» Protect worksheet and contents of locked cells» Select locked cells» Select unlocked cells

Save & Close

Save the file inside the appropriate folder (month and date) located inside the folder labeled “Completed” in Secured Scanned Docs in Sharepoint

Save & Close

Maintenance

Clean Up

Open the Secured Scanned Docs folder in Sharepoint

Location: \\departments.haworthinc.com\HR\Staffing\Secured Scanned Docs

TIP: You may want to open this page in Windows Explorer view to be able to move items easily. This is an option under the “Actions” tab.

* See note

Remove the trash & Move the last file

Select all the docs that you just finished grading & delete them. These would be the individual test that you scanned. * See note

Select the xls file that you created as Report #2 as

in; Holland Testing 05-26-10 Archive * See note

Move this to the Archive Test Results folder located inside the “Completed” folder * See note

TIP: Be sure to not select the 2 answer keys, Completed folder

or any that you do not recognize

Sharepoint

Folders inside the Completed Folder

RedSave in this

location

Green Delete

scanned test

Blue Move report into folder shown in picture below

Purple Move report into folder shown in picture below

You’ve crossed the finish line!