会議報告 Cost Management Group Meeting at DESY 2008.05.05 – 08

Global Design Effort

会議報告Cost Management Group　 Meeting at DESY

2008.05.05 – 08

設楽　哲夫LC GDE 報告会　 2008.05.12

http://ilcagenda.linearcollider.org/conferenceDisplay.py?confId=2709Password Protected


Challenges & Issues

• RDR – １年を経過– 過去の遺産か？– 日に日に忘れられて行く– 緊急課題 : VALUE estimate と RDR design

document との traceability

• 2012 までのプログラムの遅れ– Accelerator physics design の役割は？

• RDR は今でも十分か ?

– Limited resources: DR, BDS, sources significantly reduced

• But management still in place and on-board• How best to use this group? Keep motivation?


Challenges & Issues

• In a predominantly R&D phase, who is worrying about the collider design?– Despite above comments, AP&D is still critical

during TD Phase I

• Cost Containment / Reduction– Need to demonstrate clear effort to re-evaluate

the design and reduce the cost– “Minimal” 200-500 GeV Collider Concept

• Strategic planning– Updated (new!) value estimate will be critically

reviewed• Internally in 2010• Publically in 2012


Cost Management Group

• Small focus group to “manage the costs”

• Take top-level ownership

• Forward planning to critical cost review– Philosophy / Structure / implementation– Update review 2010 (internal)– New value estimate 2012 (external)

• Push-back on the design (cost awareness)


Cost Management Group

• “Task Force-like” (prefer think-tank)• Goals

– Re-structure and consolidate existing cost information for “better access”

• New tool

– Examine the cost data for inconsistencies, discrepancies, questionable entries, missing information

– Re-establish traceability with RDR design requirements (together TAG leaders)

• Or identify missing information that needs to be supplied

– Prepare for cost-reduction design scenarios

• Coordination with TAG leaders / technical groups essentially– Primarily via PM, APM, PMO


Cost Management Group メンバー

• PMs: M. Ross, N. Walker, A. Yamamoto• Cost Engineers: W. Bialowons, P. Garbincius, T. Shidara• APMs: J. Carwardine, F. Lehner• PMO: E. Elsen, E. Paterson• Others: T. Himel, +++


Defining our (CMG) Goals

review: start here


Elements: VALIDITY

What documentation will we require for a critical cost review?

How do we intend to present it?


Elements: TRACEABILITY

Critical link between design and cost-estimate documentation

Understanding the formal link between the two:

Maintaining integrityRole of change control ( Toge)Initial configuration (consolidating RDR)


Elements: COMPLETENESS

Definition of (i.e. level of detail) must be defined up-front

Use RDR value estimate as a guideline (e.g. 1% level)

Build ‘ideal’ CBS structure (based on above)

Understand how current information maps to ideal structure

Where is information missingWhat to do with too-detailed information


Elements: RISK

Maintaining a risk register

Understanding (quantifying) value uncertainty

Formally integrating methodology into scheme (tools)


Cost Reduction

“First step to containing / reducing cost is to keep good track of the existing ones” – anon.


CMG responsibilities

• Define new documentation organisation for TD phase– ILC-EDMS design documentation

• Part Breakdown Structure = PBS– VALUE estimate (tool?)

• Cost Breakdown Structure = CBS

• Consolidate RDR data– Existing data into newly defined structures– Identify missing components

• Catalogue and prioritise

• Begin (continue) drill-down RDR data– Design modification catalogue

• Define minimum 200-500 GeV machine?– Can coordinate but TAG leaders must clearly be

involved


Goals for this meeting

• Attempt to address all questions raised on previous slides– Identify lead person(s) for identified critical items

• Understand what we as a group can accomplish directly, and where we need to delegate– Generate action item lists for TAG leaders (or others)– Generate action items for us!

• Make plans (i.e. identify deliverables) for– Dubna (June)– ILC08 (November)


CMG meeting scheduleMonday Tuesday

8:30 Introduction,　goals　for　meeting　(Nick) RDR　Positron　Source　costing　(Peter)9:00 RDR　cost　estimates　+　website　walkthrough　(Nick/Peter)9:3010:0010:30 Tesla　costing　comparisons　(Nick/Wihelm) Positron　Source　options　(Ewan)　11:00 USTOS　Costings　(Himel)11:30 XFEL　cost　management　(Nick　to　arrange)12:0012:3013:0013:30 Cost　Management　-　Traceabilty　(Peter/ J ohn) RDR　HLRF　costing　+　options　(Tetsuo)14:00 Cost　Management　-　Information　management　(Peter/ J ohn)14:30 Organizing　Costing　information　(Tom)15:0015:30 RDR　water　costing　(Marc) RDR　Magnet　Systems　cost　walkthough　(J ohn)16:0016:30 Tesla/XFEL　water　cost　estimates　(Wilhelm)17:00 30 Magnet　Systems　cost　reductions　(Cherrill/Paul　by　webex)


CMG meeting scheduleWednesday Thursday

8:30 Staging,　accelerator　design　(Ewan) Discussion9:009:3010:0010:30 Single　tunnel　considerations　(Tom) Planning,　action　items　(Nick/ J ohn/All)11:00 RDR　Underground　volume　(Peter)11:30 Wrap-up　(Nick)12:0012:3013:0013:30 How　to　evaluate　cost　reduction　proposals　(discussion)14:00 30 CFS/ Dubna Webex Meeting (All)14:30 Cost　/ 　design　change　management　(discussion)15:0015:30 Cost　Management　2　-　information　management　(Peter/ J ohn)16:0016:30 Vision　for　using　Triad　Consulting　(Marc)17:00


Monday 05 May 2008　09:00->12:00 Monday Morning　09:00 Introduction　(1h00')　Nicholas Walker (DESY)　10:00 RDR　Cost　Estimate　website　walk-through　(1h00')　　Peter Garbincius (FNAL)　

11:00 Cost　Management　discussions　(1h00')12:00 Lunch13:30->17:00 Monday Afternoon　14:00 Process　Cooling　Water　Cost　Reduction　Strategies　(1h30')Wilhelm Bialowons (Deutsches Elektronen-Synchrotron DESY)　

15:30 Main　Linac　Cooling　Water　(1h00')Marc Ross


Tuesday 06 May 2008　　09:00->12:00 Tuesday Morning　(Convener:Ewan Paterson)　09:00 Positron　Source　Cost　Estimate　drill-downPeter Garbincius (FNAL)　

10:30 Positron　Source　design　options　(1h30')　Ewan Paterson (SLAC)　

12:00 Lunch13:30->17:00 Tuesday Afternoon　(Convener:J. Carwardine)　13:30 Requirements　Traceability　(1h00')　John Carwardine (Argonne / ILC GDE)　

14:30 Cost　Analysis　with　spreadsheets　(1h00')　Thomas Himel (SLAC)　

15:30 High　Level　RF　cost　estimate　drill-down　(1h00')　Tetsuo Shidara (KEK)　


Wednesday 07 May 200809:00->12:30 Wednesday Morning　09:00 Mid-week　summary,　task　assignment　N. Walker (DESY)09:30 Staging,　accelerator　design　(1h00')　Ewan Paterson (SLAC)　10:30 Cost　considerations　for　one　vs　two　tunnelsThomas Himel11:30 USTOS　cost　comparisons　(30')　Thomas Himel (SLAC)　12:00 Tesla　cost　comparisons　(30')　Nicholas Walker (DESY)12:00 Lunch13:30->19:00 Wednesday Afternoon　13:30 Underground　Space:　tunnels,　shafts,　caverns　P. Garbincius15:00 Cost　Management　consulting　(1h00')　Marc Ross (FNAL)　16:00 Magnets　&　Power　Supplies　cost　estimate　drill-down　(1h00')　John Carwardine (Argonne / ILC GDE)

17:00 Magnets　&　Power　Supplies　cost　reduction　options　(1h00')　Paul Bellomo (SLAC)　,Cherrill Spencer (SLAC)　


Thursday 08 May 2008　09:00->11:00 Thursday Morning　09:00 Summary　and　wrap-up　(15')　Nicholas Walker (DESY)10:00 Follow-up　discussion　with　Lars　Hagge　on　EDMS　(1h00')　　Carwardine,　Garbincius,　Himel,　Shidara


Output of this Meeting

• Close-out summary of key issues, including:– Identify critical action items– Deliverables & dates– Decisions !– Remaining (outstanding) issues

• Written summary report– For publication (to organisation)– Basis for presentation to EC


Documents

会議報告 Cost Management Group Meeting at DESY 2008.05.05 – 08