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NATIONAL SOLIDARITY PROGRAMME

MINISTRY OF RURAL REHABILITATION AND DEVELOPMENT

ISLAMIC REPUBLIC OF AFGHANISTAN

WORLD BANK

IMPLEMENTATION SUPPORT MISSION

OPERATIONAL UPDATE

May 2011

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Key Achievements

Key Performance Indicators NSP I&II NSP IIIA Total NSP I&II NSP IIIA Total NSP I&II NSP IIIA Total

Communities Mobilized 22,371 175 22,546 77 4,484 4,561 22,448 4,659 27,107

Communities Elected 22,371 196 22,567 77 4,109 4,186 22,448 4,305 26,753

CDPs Completed 22,290 76 22,366 96 3,882 3,978 22,386 3,958 26,344

Communities with SPP

Submission21,950 13 21,963 235 3,931 4,166 22,185 3,944 26,129

CDCs Financed 21,767 10 21,777 325 3,715 4,040 22,092 3,725 25,817

CDCs with 100% BGE

Utilization16,691 1 16,692 2,037 3 2,040 18,728 4 18,732

Total Block Grant

Entitlement to CDCs749$ 13$ 762$ 4$ 187$ 192$ 753$ 201$ 954$

Total Commitment to SPs 722$ 0$ 722$ 12$ 155$ 167$ 733$ 156$ 889$

Total Disbursed to CDCs 710$ 0$ 711$ 15$ 133$ 148$ 725$ 133$ 858$

Total Expenditure 584$ 0$ 584$ 58$ 0$ 58$ 643$ 0$ 643$

Subprojects Submitted 50,271 29 50,300 773 6,144 6,917 51,044 6,173 57,217

Subprojects Approved 50,236 13 50,249 797 6,055 6,852 51,033 6,068 57,101

Subprojects Financed 49,791 13 49,804 1,006 5,881 6,887 50,797 5,894 56,691

Subprojects Financed 43,234 - 43,234 3,105 9 3,114 46,339 9 46,348

As of 22 August 2010 Cumulative as of 20th April 201123rd August 2010 - 20th April 2011

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General

y Focus on budget execution for 2nd semester of 1389

y Intense procurement activity with regard to NSP III A FP

procurement

y Departmental and field office ToRs revised to suit changing

face of the programme

y Departmental and field office work plans and budgetsprepared for SY 1390

y Need to revise NSPIIIA and IIIB community numbers and

extend NSP III period

y Exposure trips

oED to Canada for Capacity Building Workshop

oDoO to Australia for Public Sector Management

Workshop

oGHU & select field staff to India on Grievance Handling

oHQ and FP select staff to Indonesia to visit PNPM

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Work Progress & Plans for NSP I&II

Communities: End 1389

Total 23,180 communities

Category A: 18,557 (80%) all work completed

Category B: 1,496: Another 967 will be completed

by Sept11: Reminder 529 Category C: 2,027: Another 1,025 will be completed

by Sept 11: Reminder 1,002

C

ategory D: 1,100: None will be completed by Sept11: Reminder 1,100

Total communities not finishing work by Sept 11 =2,631

Decision needed on this

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Work Plan for 1390: Overview

NSP I&II: 1,992 communities in Categories B & C to be completed

in 1st semesterNSP I&II to be transferred to NSP III: 2,631 communities

1,531 of these expected to be completedby end of 1390

1,100of these expected to be continued into 1391

NSP IIIA:

3,700 (1389) communities to complete 1 SP each andreceive 2ndBG tranche

7,500 new communities expected to be mobilized of which

4,000will receive 1stBG tranche

NSP IIIB:

6,000communities planned for 1strollout

2,500of above to receive 1stBG tranche

Summary:

First semester: 15,823 active communities

Second semester: 19,831 active communities

Key Assumptions: Security, simple & quick FP procurement,

sufficient funds in float accounts, simplifications in procurement

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Operational Manual Version Six (OMVI):

Key changes from OM V proposed

Revised CDC structural options Key subphases with clear timelines for mobilization:

minimum requirements Annex on modus operandi in communities for 2nd

round of block grants Annex on Gender Mainstreaming Annex on Linkages Increased ceilings for various procurement methods Increased training packages

Gender segregated data Women CDC office bearer signatories on all forms FPs as CDC bank signatories Physical-cum-financial progress in subproject

monitoring/reporting forms

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Cross-Cutting Issues 1/2:

ESMF and Gender

ESMF to be moved from Engg Dept to OD as a stand-aloneunit ToRs and trainings provided to focal points identified for ESMF New manual to be included in the OM Planning to consider wider aspects of ESMF in NSP

Gender also to be considered one component of the ESMF International IC as NSP Gender Mainstreaming Advisor Consultancy firm being procured for Gender Mainstreaming

Operationalizing and Training Packages MRRD GWG: NSP Participation: Draft MRRD Gender Policy

NSP GWG: Areas being considered HRAS, CCDC NSP GOC: Set up in Dec 2010. Key Decisions: CDC form revisions, CDC structure, Staffing

ratios, FP contracts for 2nd BG communities with incentive (partof FBS linked to female SOs), ranking of FPs to include

indicator of female staff ratios and womens inclusion incommunities

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Cross-Cutting Issues 2/2: Capacity

Building International IC TA being procured

Draft concept for new Capacity Development Department within NSP Capacity development for NSP CDCs divided into soft and hard

components Soft components: Community assessment, CDP preparation, saving box/

self-help schemes, linkages Hard components: 12 defined and standardized packages

Skills development at community level to be considered Consultancy firm to be procured for preparing standardized packages Cascade-down training approach to be further decentralized

NSP to train FPs NSP Provincial staff and District managers atprovincial level

Departments proposed functions:

Core group of trainers for some packagesManage outsourced training package preparation and implementationMonitor and report on training inputs for FP field staff and

CDC/community membersEvaluate impact of trainings based on small samples

Database module and forms developed to include gender-segregated FP/

CDC training inputs

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CCDC- JSDF Pilot

Working group (including donor, NSP &FPs) established and functioning

Work ongoing in 10 CCDCs in Rodat

district in Nangarhar

Womens inclusion and community

procurement ceilings

Procurement of external evaluation to beinitiated

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Key Decisions Needed

Transfer of unfinished work of NSP I&IICommunities to NSP III: Implications,mechanisms

NSP III to be expanded from 5 to 7 years: FA tobe amended at MTR

Second round of block grants: CDCs/ CCDCs:

Implications, mechanisms

Simplifications in procurement: Especially FPproc for 2nd BG communities

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Financial Management

FMRs prepared and submitted for 3rd and 4th QRs of1389

FMA key staff replacement in February 2011 Revised draft MoU with DaB Float Account reconciliations

Liaison with WB, MRRD Finance and MoF 160 FP payments processed through MoF worth US$

26.3 million ____ BG installment requests processed worth US$

160.1 million ____ operational payments processed worth US$ 19.1million

32 Community financial management monitoring tripsundertaken covering 462 communities in 107 districts in

24 provinces

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Procurement

Procurement plan revisions taking into account widerchanges in the programme

17 FP Contract amendments worth US$ 32.9 million forNSP III A Category 1 communities

1 FP Contract amendments worth US$ 551,224 for NSP III A

Category 2 communities Procurement underway for FP contracts worth US$ 2.5million for NSP III A Category 3 communities

5 New National IC Contracts/ Amendments prepared worthUS$ 449,968.

3 New International IC Contracts/ Amendments preparedworth US$ 493,404.

____ New Consultancy-firm procurements underway withestimated worth US$ 98,552.

31 Contracts processed for goods, works, non-consultancy

services worth US$ _____

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FP Management

FP input monitoring forms prepared, reportingforms revised NSP I&II communities work progress by FP and

district analyzed on monthly basis Analysis completed on NSP I&II communities to be

transferred to NSP III 71 monthly NSP-FP Coordination Meetings held 1 to 13 rounds of bilateral FP review meetings held 29 monthly FP ranking sheets as per contractual

milestone achievements released 319 FP invoices valued at US$ 19.8 million verified

and processed

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M&E & MIS

Support provided in procurement for mobile phonemonitoring consultancy firm

Support provided in procurement for consultancy firm asthird-party monitor for high risk areas

3 combined IM Reports produced covering 3537

communities & 2,308 subprojects in 150 districts in 34provinces

2 combined PIM Reports produced covering 858communities & 1898 subprojects in 93 districts in 31provinces

2 combined CPM Reports produced covering 707communities & ____ subprojects in 132 districts in 21provinces

3 NSP quarterly reports produced

New modules of _______ and __________ prepared

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Engineering

Regular FP-NSP Engineering Coordinationmeetings initiated

HoD Recruitment underway

468 Complex subproject proposals reviewed

20 requests channeled to central line ministries

for subproject approval

38 field visits conducted covering 228subprojects in 198 communities in 37 districts in

15 provinces

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Human Resources / Administration

New MRRD Personnel Policy Manual for NSPEmployees finalized

New HRAI Unit and vacancies in M&ED filled

Staffing plans being prepared for considerableexpansion of field offices given increasedwork load with regard to community numbers

780 New contracts prepared for existing staff

105 Vacancies filled with new recruitments

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Public Communication

Video:

4 documentary films produced and broadcast 6 TV spots produced and broadcast 20 TV and Radio interviews facilitated for ED and OD

Radio: 7886 minutes of radio programs have been produced

and broadcasted

Print/Website:

258 news bulletins, articles, success stories and pressreleases, 12000 info kits and 8000 newsletters havebeen produced and distributed

Additionally, 10 documentary films and 8 TV and radio

spots have been produced for MRRD media department.

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Thank You !