Last Revised 5/27/11Last Revised 7/25/08 1 Comprehensive School Improvement Plan Web Application Training Manual Accountability, Research and Planning

Last Revised 5/27/11Last Revised 7/25/081

Comprehensive School Improvement PlanWeb Application Training Manual

Accountability, Research and Planning Department

Jefferson County Public Schools

Shaping the Future

Last Revised 5/27/11


Table of Contents

Planning Philosophy Overview……………………… 3 Goal Setting (SMART goals)…………………………7 Benchmarking………………….………………………… 12 CSIP Web Application………………….……………….21 Maintenance Screen…………………………………....24 Main Menu Screen………………………….…………… 25 Goal

Screen………………………………………………….34 Benchmark Screen……………………………………… 38 Strategy Screen……………………………………………40 Reporting Tools…………………………………………….48


Planning Philosophy

Planning can be:

A Globe

An Atlas

A Roadmap A To-Do List for the School


Plan as Globe


Research Summary

Why aren’t plans effective as a change agent for school improvement?

Not driven by school leadership

Not embraced by school faculty

Not fully implemented

Lack of regular monitoring process


Research Summary

When does it work? When are plans effective?- Faculty had greater input in the writing

- Plan discussed in weekly team meetings

- Linked to teacher growth plans

- Academic goal setting based on data at the school and classroom levels

Source: Canwell, 2004; Langer & Colton, 2005; Mintrop & MacLellan, 2002; Reddekopp, 2007, Togneri & Anderson , 2003


Developing SMART Goals and Identifying Benchmarks


SMART Goals Specific and Strategic

Think through the entire goal – who, what, where, when, which, why – focus on priorities

Measurable Concrete criteria for measuring progress

Attainable Focus on most important

Results-oriented Set realistic goals based on trends

Timebound Set specific timelines for attaining goal.

Reference: Conzemius, A., O’Neill, J. (2001) Building Shared Responsibility for Student Learning, Association for Supervision and Curriculum Development, Alexandria: VA


SMART Goals Goals should specify improvement targets by defining

the performance level (“end-result”) you would like to accomplish.

You should have in mind the specific tools or measures that you will use to monitor progress on each goal

SMART Goal: By when, who will do what as measured by what

SMART Goal Example: By June 2011, student attendance will increase to 94.7 as

reported in JCPS pupil monthly attendance report


Goal Suggestions

Schools should include both main goals and student group goals

Main goals are centered around KCCT goals and encompass strategies that apply to all students

Student group goals include strategies that target the needs of the specific student groups

Schools can use the goal calculator to enter previous KCCT data and goals for the next school year will be automatically generated


Things to Keep in Mind: Do’s and Don’ts for SMART Goals

Establishing Goals Do begin by reviewing current data trends

before establishing goals Do let your goal drive your activities. Do ensure that all goals can be quantified

and have a date and a measure associated with them

Do think through the number stated in the goal. Is it a realistic number? Does it follow the trend data?

Is your goal a SMART goal?


Benchmarking involves:

Frequent assessment of student performance

Monitoring progress toward meeting goals

Coinciding with the “implementation and impact” check

Using results to improve instruction

Assessments for Learning

Benchmarking


How we used benchmarks in the past…


Summative Assessments Used to measure goals Assessments of Learning

How much a student has learned at the end of course, semester, or unit

Examples:KCCT ACT SAT Final ExamsUnit Exams Projects

Assessment Overview


Assessment Overview Formative Assessments Used to measure progress toward goal Assessments for Learning

Helps teachers adjust instruction

Examples:Quiz Homework ObservationsChecklists Student WorkLearning Checks


Goal – Benchmark Mapping

Goal Focus Possible Benchmarks

% Novice or % Proficient/Dist.

Classroom Assessment System (CASCADE)Measures of Academic Progress (MAP)

Attendance Monthly pupil attendance report

Parent Involvement

Parent-teacher conferencesPTA membership Parent visits (school sign-in sheets)

Suspensions Monthly suspension report


Lessons Learned

Benchmarks are important

Quality strategies are even more important

Implementation is critical


Tips for Improving Implementation

Plan as “to do list” Chunk plan into meaningful time periods Review implementation and adjust on regular basis

Teacher/team Level Plans Teacher develops goals/strategies for class Team meetings to identify common

goals/strategies Common goals/strategies incorporated into school

plan Team meetings around implementation issues


Stakeholders contribute to all stages of planning process

SMART Goals are based on data analysis

Frequent assessment of student performance

Limited number of strategies

Strategies that are individualized

Frequent monitoring of implementation

Results are used to improve instruction

Keys for ensuring plan impacts school improvement:


Provides built-in planning tools

Measures progress towards goals

Connects plan development & implementation

Offers greater flexibility in adjusting plan

Provides means for custom-based reports

Advantages to the CSIP Web Application


CSIP Web Application

The Comprehensive School Improvement Plan (CSIP) web application allows users to develop, monitor, and evaluate their CSIPs electronically via the internet.

To enter the application, type the following web address in your browser:

https://assessment.jefferson.k12.ky.us/CSIP/

https://assessment.jefferson.k12.ky.us/CSIP/


Key Features 1. Blue bar at top of screen indicates place in plan (i.e. main

menu, goal, strategies, etc.)2. Menu bar at top of every page3. Saves as data is entered4. Calendars are available to enter dates5. Validations will appear if information is incomplete6. Text in red mean caution, please read messages

Back button

1.Allows user to return to previous page.

2.Allows user to back out of a page (information is not saved).

Next button

1. Allows user to go to next page.

2. Information is always saved.

OK button

1. Saves information and directs user to the next page.

Note: The Priority Need and Goal information is always saved when you click the back button.


Log In Screen Log In Screen allows users to enter into their school’s CSIP application

Steps:1. Enter user name2. Enter password

Forgot password, Click on “Forgot Password?” to receive a temporary password through email.

The CSIP Web Application will automatically know your school once you have logged in.

NEW: New users can sign up for an account here

24

Maintenance Screen

On this screen, you can:choose the plan you would like to accesschange your password print old CSIPS give us feedback generate reports get updates on our new features


Main MenuScreen where all plan components are located: approval page, executive summary and action components (including status information)

Menu Bar:

JCPS Home – returns users to JCPS homepage

Planning Tools – link to state/federal requirements, review rubric, etc.

Help? – link to training manual, frequently asked questions and contact info

Print Report – prints entire CSIP

Report Query – allows user to print custom-based report based on certain fields

Maintain - link to Maintain page to toggle between plan years

Training Manual - reference to show how the CSIP screens function

Logout – exits users from CSIP web application


26

Main Menu• Users can view plans in html

(this is not a substitute for the Print Report Option, this button just offers a preview of the plan.)

• Example below

• JCPS users can submit plans to the Planning Department and for public viewing on the Web


Import Features

The current plan allows users to import data from you’re the last year’s school plan. Users can import by action component.

Users can “reset” an action component to start over

After importing data, users can make changes to the data that was imported or add new goals/ benchmarks/ strategies.

The executive summary can also be imported from your last year’s plan.

It will not import cost/funding source information for strategies. Users must go into each strategy and add a new cost/funding source.

The “other” action components can also be imported.

Main Menu Continued …..

1. Click Approval Page link to enter approval information

2. Click Executive Summary link to answer summary questions



Main Menu Continued…..

• Click any of the Action Component links to begin to enter component information (goals, benchmarks, strategies) or click import to pull in data from last year’s plan

• Or enter new action component by clicking “Other” button if it is not listed above (i.e. school climate)


Other Action Component• Type name of Action Component

in blank textbox• Click OK to begin adding Needs

and Goals

Changing the Name of the Other Action Component

• Click the Change Name button• Edit Other screen will appear• Type in new name and click OK


Approval PageClick Back to return to Main Menu (Information will not be saved)

Click Complete when you have completed entering data to return to Main Menu (Information will be saved)

Approval page is the screen where users enter information about their school council members who have approved the plan and the date when the plan was approved

Note: This page serves as schools’ SBDM sign-off page (once plan is approved). Approval of CSIP should also be reflected in SBDM minutes.

Any changes that are made to the CSIP need to be approved by SBDM and the approval date needs to be updated


Executive Summary Executive Summary screen

allows schools to enter information about their planning process (i.e. their needs assessment, development of goals, evaluation method, and stakeholder involvement).

Note: Schools will need to answer all questions before CSIP is complete

Users can import from last year and make revisions

Click Save frequently to save information before application times out, which is approx. 20min.


Action Component The Action Component

Screen is where users enter the component manager and click on the button to add their priority needs and goals.

Schools will be directed to enter all information about a particular goal (i.e. need, goal, benchmark, strategies) before adding more goals.Note:

The date is automatically filled in once the user is on the screen


Priority Need and Measurable Goal

Note: The Delete button will remove ALL information associated with a particular need and goal (i.e. benchmarks and strategies)

Click Back to Return to Action Component Page (Information will be saved)

Click Next to go to Benchmark Page (Information will be saved)

• The Needs & Goal Screen is where the user enters one priority need and one measurable goal.

• Additional needs and goals can be added from the action component screen (remember to select only a few key goals because each one requires a benchmark)

• The priority need should represent the current data, while the goal should represent what data point the school would like to achieve by the next year (see next slide and goal generator)



The CSIP web application now has a built in Goal Calculator.

Choose the Calculator you want to use by clicking on the link. IPR Calculator NCLB Calculator SB168 Calculator

35



Enter your information and press the tab key to generate the results.

• Click the button(s) to the far right to insert the Need and Goal.


Calculators

37

IPR Calculator

NCLB Calculator SB168 Calculator


Benchmark The Benchmark screen is

where the user enters information on how the school will measure progress towards its goal.

The benchmark should represent a proxy measure or indicator of the goal

Schools should enter at least 2 dates for when they will measure progress

NEW: Schools will receive an e-mail reminder when a benchmark is upcoming or overdue

Click Back to Return to Need and Goal Page

Click Next to go to Need and Goal Page (Must have at least two benchmarks to go to the next page)


Benchmark Continued..… Up and down arrows

These are used to reposition the benchmarks Measure

Should represent a proxy or indicator of goal (i.e. CASCADE, MAP)

SubGroup This is used to enter the student group for

this particular benchmark Date

Enter date in mm/dd/yyyy format Projected Data

Can either be an incremental target or the same goal for each date

Actual Data Actual results from the measure This information would not be entered until

its associated date had been reached Data needs to be in number format (text will

not be accepted) NEW: Link to CASCADE data

Edit Enter information or change

existing information OK accepts changes - Cancel

cancels the change Delete

Deletes the entire benchmark


Add Strategy

Click Back to Return to Strategy/Activity page(Information will not be saved)

Click OK save information and return to Strategy/Activity page

• The Add Strategy screen is where the user enters all information for one strategy

• The NCLB and SB168 field allows schools to reference if a particular strategy addresses those requirements

• Information on the implementation status and impact should not be entered until the strategy is underway


Add Strategy (Dropdowns for this page)


Add Strategy (How to Add Cost)

Cost - Enter dollar amount (do not add $ sign)

Funding Source - Choose from drop down

Other If the funding source is not listed,

click the Other button and a textbox will appear to enter the source

Add Click the add button after

entering Cost and Funding Source or Other

Continue to add all amounts and sources associated with the strategy

Remove Select the Cost and Funding

Source to remove from list

This process allows user to enter multiple costs per strategy


Strategy/Activity (with data)

Click OK button once strategies/activities are completed or the user comes to a stopping point.

OK will return the user to the Action Component page

To edit strategy information, click on the edit link in the 3rd column


Completing an Action Component Click Complete button once the

action component is complete (all goals, benchmarks and strategies have been entered)-Status will appear “complete” on main menu screen

Click the Main Menu on the Menu bar if user is not complete with Action ComponentStatus will appear “in progress” on main menu screen


Report Query

• The fields that can be queried are:

- Action component- NCLB/SB168 Requirement- Person Responsible (Last Name)- Funding Source

• Users can sort by date, name, and component

• Step 1: Make selectionsStep 2: Choose one sort optionStep 3: Click the Run Query button

The Report Query Screen is where users can print out custom-based reports by querying their CSIP on certain fields


46

Report Query

• Users can edit strategies and enter their I and I information directly from the query page.

• Report Query allows user to export results to Excel. (It is recommended you save the data to Excel vs. opening in the web browser.)


Print a Report (Entire CSIP)• To print the entire CSIP, click on “Print Report” from the Main

Menu and your plan will print as a PDF file


Reporting Tools Examples: Available at the District Level Only

Click the link to the report you want

Select year and click Submit

It may take a few seconds for the report to generate

Once the report appears you have the option to export data to Excel.

We recommend users save the data to Excel vs. opening in the web browser.

48


Reporting Tools Examples: Strategy Report


Reporting Tools Examples: Goal Report


Reporting Tools Examples: Progress Report


Reporting Tools Examples: Strategy with Cost Report


Reporting Tools Examples: Benchmark Report


Web-based Application Highlights Common, easy to use format for multiple

users.

Allows for easy and continual updating CSIP can become a To-Do List for School I & I built in for continual monitoring/reporting

Benchmarking becomes expectation

Can create unique sorts or queries Printouts by funding, responsible person


Web-based Application Tools

Comprehensive School Planning Tools:

CSIP Fact Sheet CSIP Web Application Training Manual CSIP Calendars CSIP Review Rubric - JCPS Elementary Schools CSIP Review Rubric - JCPS Middle and High Schools

Causes and Contributing Factors worksheet (JCPS - optional) CSIP/SISI Connections Matrix (KDE) Mission Statement worksheet (KDE) State and Federal Planning Requirements (SB168 and NCLB) CSIP Sample Strategies

http://www.jefferson.k12.ky.us/Departments/Planning/SchoolPlanningSite/PlanningTools.html


Questions?For planning process or content questions, please contact:

Dena Dossett ([email protected]) or call 485-7074

For technical assistance or questions about the web application, please contact:

Ben Wilborn ([email protected]) or call 485-3036

For additional assistance, please contact Deven Vaught ([email protected]) or call 485-6254

Or check out our website at: http://www.jefferson.k12.ky.us/Departments/ Planning/SchoolPlanningSite/SchoolPlanning.html


Opportunities to Use Application

Currently, we have 366 Kentucky locations and 149 Jefferson County schools using the web-based CSIP

If you are interested in using the CSIP web program, please feel free to contact Dena Dossett or Deven Vaught: (502) 485-6254

You can also sign up to use the CSIP by clicking on the link on the login screen at:

https://www.assessment.jefferson.k12.ky.us/CSIP/default.aspx

Documents

Last Revised 5/27/11Last Revised 7/25/08 1 Comprehensive School Improvement Plan Web Application Training Manual Accountability, Research and Planning