lnh phuc so

UYBAN NHAN DANHUYtN ViNH TtrONG

CQNG HOA xA HQI CHU NGHiA VItT NAMDQcIfP- T., do- H\lnh phuc

Vi'nhTuang, ngay ,1rthimg 6 ndm 2019so: ,Jc;Ac2/UBND-NVV/v trien khai thuc hien Thong tus5 01l2019/TT-BNV va Thong tus5 02/2019/TT-BNV cua B(>Noi vu

Kinh giri:- Thu tnrong cac co quan, dan vi thuoc UBND huyen;- UBND cac xa, thi trfrn,

Can cir Cong van s6 4150/UBND-TH2 ngay 06/6/2019 cua UBND tinh

Vinh Phuc vS vi~c trien khai thirc hien Thong tu s6 01l2019/TT-BNV va Thongtu s6 02/20 19/TT-BNV cua B9 Noi vu.

Ngay 24/0112019, B9 Noi vu ban hanh Thong tu s6 01l2019/TT-BNV quy

dinh trao d6i, luu trfr, xu ly tai lieu di~n tu trong qua trinh xu Iy cong viec cua cac

co quan, t6 chirc va Thong tu s6 02/2019/TT-BNV quy dinh tieu chuan dfr lieu

thong tin dfruvao va yeu cfru bao quan tai lieu luu tnt dien nr,

D~ thuc hien co hieu qua noi dung cua 02 Thong tu, UBND huyen giri kernThong tu s6 01/2019/TT-BNV va Thong tu 02/2019/TT-BNV cua B9 N9i vu chocac co quan, dan vi trien khai thgc hi~n.

Nuinh~n:- Nhu kinh gui;- Chu.t!ch, CPTT(I~- LUll. VT, NV. V

--------------------------------- - - -

..

BO NQIVV CONG BOA xA HOI CHi) NGHIA VI:¢T NAMf>Qcl~p - T\l' do - H~nh phuc

S6: Ol/2019/TT-BNV Ha N9i, ngay 24 thong 01 nam 2019

THONGTUQuy djnh quy trinh trao d6i, IU'utrir, xu: ly tai li~u di~n til' trong cong tac

van thu, cac clnrc nang co' ban ella H~ thBng quan ly tai }i~u di~n tirtrong qua trinh xir ly eong vi~e ella cae co' quan, to chirc

Can cu Ludt Luu trii ngay 11 thong 11 nam 2011;Can Cz,cLudt Giao dich ai?n fti: ngay 29 thdng 11 niim 2005;Can cu Nghi dinh s6 34120171N£J_-CPngay 03 t~an$ 4 ndm 2017 cua Chinh

phil quy dinh chuc nang, nhiem v¥, quyen han va co' cdu to chirc cua B9 N9i vu;Can c{rNghi dinh s6 64120071ND-CP ngay 10 thang 4 nam 2007 cua Chinh

phil vJ ung dung cong ngh? thong tin trong hoat dong cua cac co quan nha nuac;Can cu Nghi dinh s6 01120131ND-CP ngay 03 thang 01 ndm 2013 cua

Chinh phil quy dinh chi tiit thi hanh mot s6 diJu cua Ludt Luu trii;Can ctr Nghi ainh s6 130120181ND-CP ngay 27 thang 9 nam 2018 cua

Chinh phil quy ainh chi tiit thi hcmhLU(ltGiao dich di?n tirvJ chit kY s6 va dich v¥chUng th1!cchit kY s6;

Can cu Quyit dinh s6 28120181QD-TTg ngay 12 thang 7 nam 2018 cua Thutuang Chinh phu vJ vi?c gt'ri, nh(ln van bim di?n tir giua cac co quan trong h?'th6ng hanh chinh nha nu(Jc;

Theo dJ nghi cua C¥c trucmg C¥c Van thu va Luu trii'nha nu(Jc;B9 truCmgB9 N9i v¥ ban hanh Thong tu quy dinh quy trinh trao a6i, luu trU,

xu' If tai li?u ai?n tir trong cong tac van thu, cae chuc nang co' bem cua H? th6ngquan If tai li?Utli?n t£'rtrong qua frinh xir If cong vi?c cua cae co' quan, t6 chuc.

Chu'O'ng IQUY f>JNH CHUNG

Di€u 1. Ph~m vi di€u ehinh1.Thong tu nay quy dinh cac nQidung sau:,a) Quy trinh trao dbi, hm trll, xu ly tai li~u di~n tl:Ttrong cong tac van thu

bao gom: quan ly van ban di~ntlr d~n, quan ly van ban di~ntu di, l~p va nQPluuh6 so'di~n tu vao Luu tm co quan;

b) Chuc nang co ban cuaH~th6ng quan ly tai li~udi~ntu.2. Thong tu nay khong quy dinh quan ly van ban co nQidung thuQcbi m~t

nha nUDcthea quy dinh cua phap lu~t.

11

Di~u 2.D5i tU'Q'ng ap dung1. Thong tu nay ap dung d6i voi co quan nha mroc, doanh nghiep nha mrcc theo

quy dinh cua Luat Doanh nghiep nam 2014 (sau day goi chung la cc quan, t6 clnrc).2. Khuyen khich cac co quan, t6 chirc khong thuoc Khoan 1 f)i~u nay va ca

nhan ap dung cac quy dinh tai Thong tu nay.Di~u 3. Giai thich tir ngfr

Trong Thong nr nay, cac tir ngfr dum day diroc hieu nlnr sau:1. H~ th6ng quan ly tai li~u di~n tir Ia H~ thong quan ly van ban va diSu

hanh co chirc nang quan Iy h6 sa dien illtrong qua trinh xir 1ycong viec ella cac coquan, t6 chirc (sau day goi chung la H~ th6ng).

2. Chfr ky s6 cua co gua?, t6 chtrc 1achfr.kYs6 duoc tao l~p boi k116a bi m~ttuO'ng ling vo-i chung thu so cap cho ca quan, to chuc theo quy djnh cua phap lu~tv~ giao dich di~n tU. .

3. Chii' k:Y s6 Cllanguai co th§.mquySn la chii' k:Y s6 duge t~o l~p boi khoa bim~t tuang ung vo-i chung thu s6 c§.p eho nguai co thfun quy~n theo quy dinh ellaphap lu~t vS giao djch di~n tiro

4. Quan 1y van ban va h6 sa di~n ill1avi~c kiSm soat mQi tac dQng vao vanban, h6 sa di~n tu trong sU6t vang dai eua van ban va h6 sa di~n tu, bao g6m: t~ol~p, chuySn giao, gi~tiquySt, bao quan, lUll tm, sir d\lng, 10~ihuy van ban va h6 so'di~n tiro

S. Dfr li~u d?c ta cua van ban, h6 sa 1athong tin mo ta nQi dung, dinh d~ng,ngu canh, c§.utrUc, cac ySu t6 e§.u thanh van ban, h6 sO';m6i lien h~ eua van ban,h6 sa vo-icac van ban, h6 sa khac; thong tin vS chu k:Y s6 tren van ban; ljch sir hinhthanh, sir d\lng va cac d?c tinh khac nh~m ph\lc V\l qua trinll quan 1y, tim kiSm valuu tr11van ban, h6 sa.

6. Di chuySn h6 sO',tM li~u di~n tir hi qua trinll chuySn h6 sa, tai li~u di~n tu,dfr li~u d?c ta cua h6 sa, tM 1i~utir h~ th6ng nay sang h~ th6ng khac, bao (tam tinhxac. thve, tinh toa11Vyn, dQtin e~y va kha nang sir d\ll1geua h6 sa, tai li~u.

7. Quan trj H~ th6ng Iavi~c giam sat, duy tri ho~t dQng, bao dam an to~m,anninh va kiSm smit qua trinh v~n hanh H~ th6ng.

8. C~p nh~t d~ 1i~u1a nh~p mOl, b6 sung, sira d6i, hoan thi~n nhung truangthong tin theo yeu cau cua H~ thong.

9. Van ban 56 hoa tir van ban gi§.y1avan ban di~n illduge t~o l~p tll' vi~e s6hoa d~y du, chinh xac nQi dung, thS thuc van ban gi§.y va co ehu ky s6 cua caquan, t6 chuc thvc hi~n s6 hoa.

ChU01lg IIQuAN LY VAN BAN DEN

Di~u 4. Nguyen t~c va yeu c~u qmin If v~n ban tt~n1. T§.tea van ban dSn ca quan, t6 chuc phai dugc dang k:Y vito H~ th6ng.2. S6 dSn eua mQt van bim dSn Ia duy nh§.t trong h~ th6ng quan ly van ban

dSn cua co quan, t6 chuc.12

3. Xac nhan van ban dSn dung dia chi.4. Xac dinh dung chirc nang, nhiem vu va th~m quyen giai quyet van ban

dSn cua co quan, t6 chirc tiSp nhan van ban.5. Giai quySt van ban dSn kip thai, dung thai han quy dinh.Di€u 5. Ti~p nb~n van ban di~n tif d~n1. KiSm tra chtr ley s6 thea quy dinh su dung chtr ky s6 cho van ban di~n ttl

trong co quan nha mroc tai Thong tu s6 41/2017/TT-BTTTI ngay 19 thang 12nam 2017 cua Be>tnrong Be>Thong tin va Truyen thong.

2. Thong bao da nhan van banCO"quan, t6 chirc nhan ducc van ban co trach nhiem thong bao ngay trong

ngay bang phirong tien di~n ur cho co quan, t6 chirc giri vS viec da nhan van ban.Di~u 6. Dang ky, s8 boa van ban d~n1. Dang ky van ban di~n nr dSna) Truong hop Ben gui hose Ben nhan chua dap irng d~y dll cac yeu c~u vS .

kSt n6i, lien thong trong vi~c giri, nh~ van ban di~n tu qua Tr\lc lien thong vanban qu6c gia, van thu cO' quan kiSm tra, c~p nh~t vao H~ th6ng cac Truang thongtin s5 4, 5, 6, 7, 8, 9, 10, 12, 13, 14,15, 16 Ph\lll,lc IV Thong tu nay;

b) C~u truc va dinh d~ng Clla cac twang thong tin thea quy chu~n ky thu~tqu5c ~ia vS c~u truc rna dinh d~ va dinh d~g dii li~u g6i tin phl,lc,vl,lkSt n6i cach~ thong quan ly van ban va dieu h8nh quy dinh t~i Thong tu so 10/2016mBTTTT ngay 01 thang 4 nam 2016 cua Be>truemg B9 Thong tin va TruySn thongva QuySt dinh s5 28/2018/QD-TTg ngay 12 thang 7 nffin 2018 cua Thu tuongChinh phll vS vi~c glri, nh~ van ban di~n tLr gifra cac cO"quan trong h~ th5ng hanhchinh nha nuac;

c) S5 dSn, thai gian uSn duqc lUlltrong H~ th5ng.2. S6 hoa van ban dSn tlTvan ban gi~ya) '[an thu cO"quan thvc hi~n s6 hoa van ban dSn djnh d~ng gi~y, ky s6 Clla

cO' quan to ch(rc thea quy dinh t~i DiSm c Khofu1nay; vi~c s6 hoa tai Ii~u giri kernvan ban co dinh d~ng gi~y can cu vao Danh m\lc van ban ph~lis5 hoa va yeu c~uquan Iy, thvc tiSn ho~t d9ng do cO"quan, t6 ChtTCquy dinh;

b) Tieu chu~n s5 h6a tai li~u:- Dinh d?l1gPortable Document Format (.pdf), phien ban 1.4 trcylen;- Anh mau;- De>phan giai t5i thiSu: 200 dpi;- Ty l~ s5 hoa: 100%..c) Hinh thuc chu ky s5 cua cO' quan, t6 chuc th\fc hi~n s6 h6a tren van ban s6

h6a de xlr ly cong vi~c trong H~ th5ng:- Vi tri: G6c tren, ben phai, trang d~u van ban;- Hinh anh: D~u Clla cO' quan, t6 chuc s5 h6a van ban, mau do, kich thuac

b~ng kich thuac thlle tS cua d~u, dinh d~g Portable Network Graphics (.png);

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- Thong tin: Ten co quan, t6 chirc, thoi gian ky (ngay, thang, nam; gio, phut,giay; mui gio Viet Nam thee Tieu chuan ISO 8601).

Di~u 7. Trinh, chuy~n giao van ban d~n trong H~ thang1. Van thu co quan co trach nhiem trinh, chuyen giao van ban dSn nguoi

dung d~? co quan, t6 chtrc hoac nguoi diroc co quan, t6 chirc giao trach nhiemphan phoi, chi dao giai quyet van ban (sau day goi la nguoi co th~m quyen).

2. Nguoi co th~m quyen cho y kiSn phan phoi, chi dao giai quySt van bandSn; C?Pnhat vao H~ thong cac Truong thong tin 86 17, 18, 19 PhV luc IV Thongttr n,ay. 06i voi van ban dSn lien quan dSn nhieu dan vi, ca nhan, ngiroi co th~l11quyen phai xac dinh r6 don vi hoac ca nhan chu tri, dan vi hoac ca nhan phoi hop,thoi han giai quyet van ban va y kiSn chi d~o n9i dung giai quySt.

Di~u 8. Ghli quy~t van ban d~n trong H~ thang1. Khi nh?n duQ'c van bim dSn trong H~ th6ng, dan vi, ca nhan duQ'c giao

chu tri co tnkh nhi~m t6 chuc giai quySt.2. Ca nhan duQ'c giao nhi~m v\l giai quySt van ban co trach nhi~m xac dinh

s6 va ky hi~u h6 sO"cho van ban dSn thee Danh m\lc h6 sa cua cO"quan, t6 chuc;C?Pnh?t VaGH~ th6ng TruOng thong tin s6 2.3 Ph\ll\lc IV Thong tu nay.

3. Luu d6 quim ly van ban dSn quy dinh chi tiSt t~i Phl} h.IC I Thong tu nay.Chuo'ng ill

QUANLYVANBANDIDi~u 9. Nguyen t~c va yeu cAuquan Iy van ban oi1. Tfit ca van ban di Clla ca quan, t6 chuc phai duQ'cdang ky VaGH~ th6ng.2. S6 cua lTI9tvan ban di Ut duy nhfit trong h~ th6ng quim ly van ban di Clla

co' quan, t6 chuc.3. Xac nh~n van ban di duQ'c giri dSn dung dia chi cua co quan, t6 chuc, ca

nhan co chuc nang va th~m quySn giai quySt.4. Bao dam van ban duQ'cchuySngiao to811v~n, an toan trong moi truong m~g.5. ThS thuc va ky thu?t trinh bay van ban di~n tir thvc hi~n thee quy dinh t~i

Nghi dinh s6 34/2016/NB-CP ngay 14 thang 5 nam 2016 cua Chinh phu quy' dinhchi tiSt m9t s6 diSu va bi~n phap thi h~mhLu?t ban h8.11hvan ban quy plWl11phapIu?t va Thong tu s6 01/2011m-BNV ngay 19 thang 01 na1112011 cua B9 trucmgB9 N9i V\lvS huang dfuI thS thuc va kY thu?t trinh bay van ban hanh chinh, tru ySut6 thS thuc vS ky s6 cua nguai co th~m quySn va ky s6 cua co quan, t6 chuc quydjnh t~i DiSu 12, DiSu 13 Thong tunay.

f)i~u 10.So~n tluio, ki~m tra nQidung, th~ thu'c, kY thutit trinh bay van ban1. Ca nhan duQ'cgiao nhi~m V\lso~ thao van ban:a) DV thao van ban; dua d\I thao van ban VaGH~ th6ng; dv kiSn muc d9

"khk" (nSu co); xin y kiSn dong gop; tiSp thu va hoan thi~n d\I thao, trinh lanhd~o dan vi xem xet;

b) C?P nh?t VaGH~ th6ng cac TruOng thong tin s6 4, 9, 10, 12, 15, 17 Ph\ll\lc V Thong tu nay.

14

2. Lanh dao QO'nvi chu tri soan thao van ban xem xet, cho y kien va chiutrach nhiem vS n~i dung d\l' thao, chuyen du thao dSn nguoi diroc giao trach nhiemkiem tra thS thirc va kY thuat trinh bay van ban.

3. Ngiroi duoc giao trach nhiem kiem tra thS tlnrc va ky thuat trinh bay vanban cho y kien va chili trach nhiem vS n9i dung kiem tra, chuyen dir thao cho vanthu co quan dS trinh nguoi co thfim quyen ky ban hanh van ban.

4. Van thir co quan tiSp nhan ban du thao, kiSm tra lai thS tlnrc va ky thuattrinh bay van ban; nSu phat hien sai sot thi bao cao nguoi co trach nhiem xem xet,giai quyet; chuyen du thao vS dinh dang .pdf (phi en ban 1.4 tro len) truce khi trinhnguoi co thfim quyen ky ban hanh van ban. Vi~c c~p nh~t s6 eua van bfm; ngay,thang, nam van ban; ten cO'quan, t6 chuc ban hanh van ban; s6 trang van ban; rnadinh danh co' quan, t6 chuc nh~ van ban vao cac Troo'ng thong tin s6 5, 7, 8, 11,14.1 PhVlvc V Thong tu nay duqc thl!c hi~n b[ng chuc nang cua H~ th6ng. .

5. Luu dB so~n thao, kiSm tra th~ thuc, ky thu~t trinh bay van ban quy dinhchi ti@tt~i Phv1vc II Thong tu nay.

DiSu 11. Ban h?mh va phathanh van ban1. Ban hanh van ban di~n' til'a) Nguoi co th&m quySn ky ban 'hanh van ban ky s6 tren van ban di~n t11

theo quy dinh t~i f)iSu 12 Thong tu nay, chuySn van thu cO'quan d~ lam thu tl}Cphat hanh van ban.

b) Van thu cO'quan: c~p s6, ngay, thang, nam van dg thao van ban b~ngchuc nang clia H~ th6ng; in va dong d~u cua cO'quan, t6 chuc dS luu t~i van thu 01bru; va s6 lU9n~ ban gi~y phai phat h8.nh dSn cac d6i tuqn& quy dinht~i Khoan 3f)ieu nay; kY so cua cO'quan, to chuc theo quy dinh t~i f)ieu 13 Thong tu nay vaphat hanh van ban di~n ur.

c) Van thu cO'quan c~p nh~t vao H~ th6ng cac Truong thong tin s6 6, 13,14.2, 16 Ph\llvc V Thong tu nay.

2. Phat hanh van ban s6 hoa ttl van b~mgi~yTruo'ng hqp co' quan, t6 chtrc ban hanh van ban gi~y, van thu cO'quan thvc

hi~n s6 hoa van ban gi~y thea quy dinh t~i BiSm b Khoan 2 f)iSu 6 Thong tu nay,ky s6 cila co' quan, t6 ChtICtheo quy dinh t~i f)i~m c Khoan 2 f)iSu 6 Thong tu nayva phat hEmhvan bfm s6 hoa.

3. f)6i tUQngnh~n van ban gi~ya) CO'quan, t6 chtrc, ca nhan khong dap ung diSu ki~n h~ t§.ngky thu~t cong

ngh~ as nh~n van ban di~n tir;b) CO'quan, t6 chuc, ca nhan phai sir dvng van ban gi~y oS thvc hi~n cac

giao dich khac theo quy dlnh cua phap lu~t.4. LUll van ban di~n tir trong H~ th6ng.5. Luu d6 ky ban h8.nh, dang kY va phat hanh van ban quy dinh chi ti@tt~i

Ph\ll\lC III Thong tu nay.

15

Di~u 12.111nh tlurc chu'lcy s6 ciia nguiri co thfim quyen ICY ban hanh van ball1. Vi tri: tai vi tri ky cua ngiroi co thAm quyen ky ban hanh van ban tren van

ban gi~y. .

2. Hinh anh: chir ky cua nguoi co thAm quyen tren van ban gi~y, mau xanh,dinh dang (.png). .

Di&u 13. Hlnh thtrc chfr ky s8 cua co' quan, t6 chtrc ban hanh van ban1.Vi tri: trum len khoang 113chtr ky cua nguoi c6 thftmquyen v~ phia ben trai;2. Hinh anh: dftu cua co quan, t6 chirc ban hanh van ban, mau do, kich thiroc

b~ng kich thuoc thuc tS cua d~u, dinh dang (.png);3. Thong tin: Ten co quan, t6 clnrc, thoi gian kY (ngay, thang, nam; gio,

phut, giay; mui gio Vi~t Nam thea Tieu chuan ISO 8601).Di~u 14. Quail Iy va sir dung thi~t b] hru khoa bi m~t va clnmg thu' s8

clla co' quan, t6 chu'c trong cong tac van thO'1.Vi~c quan ly va Slr d\ll1gthiSt bi hru kh6a bi m~t va chUngthu s6 cua co'quan,

t6 chuc trong c6ng tac van thu dugc thgc h.i~n thea quy djnh ~i Thong ill s64112017/IT-BTfTT ngay 19 thcing 12 nfun 2017 cua BQ trll'cmgBO Thong tin vaTruy~n thong quy dinh sir d\mg chfr kY s6 cho van ban di~n illtrong cO'quan nha nuoc.

2. ThiSt bi lUll khoa bi m~t va chung thu s6 cua cO'quan, t6 chuc phai duQ'cgiao b~ng van ban cho van thll' cO'quan quan ly va trgc tiSp sir d\lng,

3. Van thu cO'quan co tnich nhi~ma) Khong giao thiSt bi lUll kh6a bi m~t va chUng thu s6 cua cO'quan, t6 chtl'C

cho ngll'bi khac khi chua duQ'cphep b~ng van ban cua ngubi co thftm quySn;b) Phai tr\fC tiSp ky s6 cua cO'quan, t6 chuc van van ban do ca quan, t6 chuc

ban h~mh;c) Chi duqc ky s6 cua ca quan, t6 chuc VaGvan ban do ca quan, t6 chll'Cban

hanh sau khi da: co chfr ky s6 cua ngubi co thk quy~n va van bin do cO'quan, t6chuc trl,IctiSp s6 h6a.

. ChO'O'ngIVLAp vA NOP LUU HO so I)lEN TU VAo LUU TRU co QUAN.. . .f)i~u 15. Yell c~u_t~o I~p hB so' di~n tu' ,I. Bao dam yeu cau chung cua vi~c l~p va quan ly ho so'.2. Bao dam tinh xac th\!'c cua van ban, tai li~u trong h6 sa.3. Bll'Q'cbao dam an to8.11u'ong H~ th6ng.f)i~u 16. T~o I~p hB so' di~n tii'1. Can cu van Danh m\lc h6 sa, ca nhan dugc giao nhi~m V\lgiai quy€t cong

vi~c xac dinh s6 va ky hi~u h6 sO'cho van ban di, van bin dSn va cac tai li~u lienquan khac nhu: y kiSn chi d~o, y kiSn dong gop, bao cao giro trinh va cac n9i dungkhac lien quan trong qua trinh giai quySt cong vi~c; c~p nh~t vao H~ th6ng Tlucmgthong tin s6 2.3 Ph\l l\lC IV va TruOng thong tin s6 2.3 Ph\l l\lc V Thong tu nay.TruOng hgp phat sinh h6 sa khong co trong Danh m\lc h6 sa da:ban h8.11h,ca nhan

16

duoc giao nhiern vu giai quyet cong viec c~p nh~t b6 sung h6 so van Danh rnuc h6sa trong H~ thong sau khi QUQ'cphe duyet,

2, Ca nhan dircc giao nhiem vu lap h6 sa co trach nhiem c~p nh~t van H~thong cac Truong thong tin s6 1.3,2,3,4,5, 6, 7 Phu luc VI Thong tir nay.

3, Ma h6 so g6rn:a) Mil dinh danh cua co quan, t6 chirc l~p danh muc h6 saMil dinh danh cua cc quan, t6 chirc quy dinh tai Thong tu s6 10/2,016/TT

BTTTT ngay 01 thang 4.nam 2016 cua BQ tnrong BQ Thong tin va Truyen thongban hanh quy chuan k51thuat qu6c gia vS c~u true rna dinh danh va dinh dang dltlieu g6i tin phuc vu kSt n6i cac h~ thong quan ly vru; ban va diSu hanh. Ma dinhdanh cua co quan, t6 chirc duoc mac dinh trong H~ thong,

b) Nam hinh thanh h6 sac) S6 va ky hi~u h6 saNam hinh thanh h6 sO',s6 va ky hi~u h6 sa duQ'cxac dinh thea Danh m\1ch6

sa. Cac th~mhph~n cua rna h6 sO'duQ'cphan dinh b~ng d~u ch~m.Vi d\1 1: 000.06.16.G09.2010,Ol.TH, la H6 sO's6 01 nhom T6ng hQP, nam

2010 CllaTrung tam Tin hQc, C\1CVan thu va LUlltrlt nha nuac, BQNQiVl).Trong do: 000.06.16.G09 la rna dinh danh cua Trung tam Tin hQc, C\lCVan

thu va Luu trft nha nuo-c, BQNQiV\l; 2010 la nam hinh thanh h6 sa; 0 I,TH la s6 kYhi~u h6 so'.

4. Khi cong vi~c hoan thanh, ca nhan duQ'cgiao nhi~m V\l giai quySt congvi~c co trach nhi~m ra soat l?i toan be>van ban, tai li~u co trong h6 sa, hoan thi~n,kSt thuc h6 sa va c~p nh~t van H~ th6ng cac Truong thong tin s6 8, 11 Ph\l l\lc VIThong tu nay.

5. Vi~c c~p nh~t rna dinh danh cua cO'quan, t6 chll'Cl~p h6 sa, nam hinh thanhh6 sO',t6ng s6 van ban trong h6 So', t6ng s6 trang cua h6 sO'vao cac Truong thong tin s61.1, 1.2, 9, 10Phl) ll)cVI Thong tunay duQ'cthvc hi~n b~g chuc nang cua H~ th6ng.

Di~u 17.NQphru va quan ly h8 sO'di~n til' t~i Lrru tiir co' quan1. Vi~c nQP lUll, qwin ly h6 sO'di~n tll' t?i LUll tru cO'quan va huy tai li~ll

di~n tir h@t gia tri duQ'c th\fc hi~n thea quy dinh t?i ChuO'ng II Nghi dinh s601/2013/N:t:-C? ngay 03 thang 01 narn 2013 cua Chinh phu quy dinh chi ti@tthihanh mot so dieu cua Luat Luu trlt.. ., 2. Ca nhan dUQ'cgiao nhi~m V\l giai quySt cong vi~c din Cll'van Danh ffi\lC

ho sa c,ua cO'quan, co trach nhi~m nQP lUlltai li~u di~n tll' va cac tai li~u dinh d?ngId1acneu co va~ LUll tru cO'quan.

, 3. LUll trlt cO'quan co trach nhi~m lci@m tra, ti@pnh~n h6 sO',dua h6 sO'vSche d9 qual1 ly "H6 sO'11m tru di~n tu" trong H~ th6ng.

ehU'o'ngVeHUe NANG CO BAN eDA H¥ TfIONG

Di~u 18. Nguyen t~c xfiy d\rng H~ th8ng1.Bao dam quan ly van ban va h6 sO'di~ntli cua cO'quan, t6 chuc dLmgquy dinh.

17

2. Bao dam an toan, an ninh thong tinmang thea quy dinh cua phap lu?thien hanh.3. Bao darn phan quyen cho cac ca nhan troy C?Pvao H~ thong.4. Bao dam tinh xac thuc, d9 tin C?ycua illlieu, dfr lieu hru hanh trong H~ thong.Di~u 19. Yeu cRlI chung khi thi~t k~ H~ tb8ng1. Dap ung d~y du cac quy trinh va kY thuat vS quan 1:9van ban, h6 SO' dien

nr va dfr lieu d~c tao, 2. Co kha nang tich hop, lien thong, chia se thong tin, dfr lieu voi cac h~

thong khac.~. Co kha pang h~ thong hoa van ban, h6 SO', thong ke s6 IUQt truy C?Pvan

ban, ho so, h~ thong.4. Bao dam d~ tiSp c~n va sir dung.5. Bao dam tinh xac thuc, tin cay, toan ven va kha nang truy cap, SLr d\mg

van ban, tai li~u.6. Bao dfuu lUll tru' h6 So' thea thai h?ll bao quan.7. Bao dfnu phil hqp voi Khung kiSn truc Chinh phu di~n tir Vi~t Nam.8. Cho phep k:9 s6, ki~m tra chfr k:9 s6 thea quy dinh t?i Thong tu s6

41/2017m-BTTTT ngay 19 thang 12 noon 2017 cua BQ twong B9 Thong tin vaTluySn thong quy dinh SLr d\mg chfrk:9s6 cho van ban di~n tir trong cO'quan nha nuac.

9. Truo'ng hqp H~ th6ng quan 1:9van ban va diSu hanh hi~n dang Slr dvngchua dap lrng d~y du yeu c§.unghi~p Vl) quan ly h6 sO'di~n tu, cac Co' quan, t6 chucco trach nhi~m nang cftp, b6 sung cac chuc nang thea quy dinh t?i Thong tu nay.

f)i~u 20. Yeu c§u eh..re nang eua H~ thBng1. B6i vai vi~c t?O l~p va thea d5i van bana) Cho phep dinh kern cac t~p tin;b) Cho phep t?Oma dinh danh van ban di;c) Cho pbep t?Oma cbo h6 So' va s6 thil tv van ban trong h6 So';

d) Hi~n tbi l11UCd9l<hAn cua van ban; .d) Cho phep tv d9ng cftp s6, ngay, thang, nam cbo van ban di sau khi van

ban da duqc nguai co th~l11quySn ky s6 va s6 dSn, ngay, thling, nam dSn cho vanban dSn thea thil tv va trinh t\1 thai gian trong nam;

e) Cho phep ben nh~ t\1d9ng thong bao cho ben gui da nh~ van bfm;g) Cho phep t\1 d9ng c~p nh~t cac TruOng thong tin s6 1,2.1,2.2, 3, 11, 13,

14PhV1vc IV, Truo'ng thong tin s6 1,2.1,2.2,3,5,7, 11, 14.1 PhVI\lc V, Truangtho~g tin s6 1.1, 1.2, 9, 10 Ph\llvc VI Thong tu nay;

h) Thong bao cho van thu Co' quan khi co S\1trling l~p rna djnh danh van ban;i) Cho phep th6ng ke, thea d6i, don d6c vi~c ghii quySt van ban dSn;k) Cho pbep nguai co th~rn quySn pban ph6i van ban dSn, thea d6i, don d6c

dO'nvi, ca nhan giai quySt van bim dung thai b~;1) Cho phep nguai co th~m quySn troy C?P, chinh sua, chuy~n l?i dV thao

van ban, tai li~u;18

m) Cho phep thong bao khi co van ban moi;n) Cho phep co quan, t6 chuc giri van ban bi~t ducc tinh trang nhan van ban

tai co quan, t6 clnrc nhan van ban.2. E>6ivoi viec k~t n6i, lien thonga) Bao dam k~t n6i, lien thong giira cac H~ thong quan ly tai li~u d!~n tit va

H~ thong quan ly tai lieu luu tru di~n illcua LUll tl"ulich sir rna cO'quan, to chirc languon n9P luu;

b) Co kha nang hoat d9ng tren cac thi~t bi di d9ng thong minh trong di~ukien bao dam an toan thong tin;

c) C6 kha nang k~t n6i, lien thong va tich hop voi cac h~ thong chuyen dungkhac dang duoc sir dung tai co quan, t6 chirc.

3. E>6ivoi an ninh thong tina) Phan quyen troy c~p d6i voi tirng h6 So', van ban;b) Canh bao SlJ thay d6i v~ quyen truy c~p dbi voi tung h6 So', van ban trong

H~ thbng cho d~n khi c6 xac nh?il Cllanguai co th~m quy~n.4. E>6ivai vi~c bao quan va luu W van ban, h6 So'

a) Luu van ban va cac thong tin v~ qua trinh giai quy~t cong vi~c g6m: yki~n chi d~o, phan ph6i van ban dSn cua nguai co th~m quy~n; cac dv thao van bancua cong chuc, vien chuc dugc phan cong so~n thao; y ki~n g6p y cua ca nhan, danvi co lien quan; y ki~n chi d~o Cllalanh d~o; y lci~nphe duy~t, chiu tnich nhi~m nQidung cua lanh d~o dan vi Chll tri so~ thao; y kiSn phe duy~t chiu trach nhi~m v~thS thuc, k5' thu~t mnh bay van ban cua nguai c6 th~m quy~n; lich Slr truy c~p vaxem van ban; cac tac d9ng khac VaGvan ban; .

b) Lien kSt cac van ban, tai li~u c6 cling rna h6 So' trong H~ th6ng d€ t~othanh ho So';

c) Cho phep tv d9ng thong bao h6 So' dSn h~n n9P luu VaGLuu tru cO'quantruac 30 ngay k€ tiY ngay Luu trfr Co' quan thong bao danh m\lCh6 sO'n9P luu chodan vi giao n9P tai li~u;

d) Bao dam thvc hi~n n9P luu h6 So' VaGLuu tru cO'quan;d) Bao d~nnchuy€n giao h6 So' VaGH~ th6ng quan ly tai li~u lUll tru di~n ill

cua LUll tru lich sir;e) Cho phep gan m9t van ban, mi li~u cho nhi~u h6 so'rna khong c§n nhan ban;g) Bao dam S\f toan Vyn,tin C?y,khong thay d6i cua van ban, h6 So';

h) Bao dffinkha nang truy C?Pva sir dl)ngh6 So', van ban thea thai h~ bao quan;i) Bao dam kha nang di chuYSnh6 sO',tai li~u, dfr li~u d~c ta va thay dbi dinh

d~g van ban khi co S17 thay dbi v~ cong ngh~;k) C6 kha nang sao luu dinh ley, d9t xu~t va ph\lCh6i dfr li~u khi g?P Sl)' c6.5. E>6iv6i tai li~u hSt gia tria) Cho phep tv Q9ng thong bao h6 sa h~t thai h~ bao quan truac 30 ngay;

19

b) Cho phep danh gia lai gia tri cua h6 so' duoc thong bao hSt thoi han baoquan; xac djnh lai thoi han bao quan hoac huy tai lieu hSt gia tri;

c) Khi thuc hien lenh huy tai lieu hSt gia tri: H~ thong yeu cfiu nhap ly dohuy tai lieu; th6ng bao nhfrng tai lieu du kiSn huy dang diroc gan voi nhfrng h6 So'

khac ~hua hSt thoi han bao ,quan (nSu co) va cho phep gifr lai van ban da dtroc ganvao h6 So' lien quan chua het thai han bao quan; xac nhan lai l~nh huy; huy tai li~usau khi xac nhan;

d) LUll dfr lieu d~c ta cua qua trinh huy tai li~u;d) Thong bao thong tin vS tM li~u co dinh d?llg khac thu9C h6 So' duqc hUy.6. B6i vai th6ng ke, tim kiSm va su d\lng van bim, h6 So'

a) Cho phep th6ng ke s6 IUQ'l1gh6 So', van ban, tM li~u; s6 lU<)t truy c~p vaotimg h6 sO',van ban, tai li~u;

b) Cho phep th6ng ke s6 lugt truy c~p vao H~ th6ng thea yeu cAucua nguaiquan ly, quan trj';

c) c~pquySn, kiSm soclt quySn truy c~p vao h6 so' lUll tm di~n tlTva dfr li~ud~c ta cua h6 sO'luu trfr;

d) Cho phep tim kiSm van ban, h6 sa d6i vai tfit ca cac truang thong tin dAuvan cua van ban, h6 so' va 11Qi dung cua van ban, tM li~u;

d) Cho phep ll!a chQn hiSn thi cac trnOng thong tin clla van ban, h6 so' trongkSt qua tim kiSm;

e) Cho phep luu va sir d\lng l?i cac yeu cAutim kiSm;g) Cho phep hiSn thi thu t1)'kSt qua tim kiSm;h) Cho phep kSt xu~t kSt qua tim kiSm ra cac dinh d?ng t~p van ban ph6

biSn: (.doc), (.docx), (.pdf);i) Cho phep tai ho~c in van ban, tai li~u, dfr li~u d~c ta;k) Cho phep danh d~u vao van ban, till li~u,dfr li~ud~c ta duQ'cin ra 1irH~th6ng;I) Luu lich Slr truy c~p va sir d\lng van ban, tal li~ll.7. B6i vai vi~c quan ly dfr li~u d~c taa) LUll.cac ySu t6 dfr li~u d~c ta lien quan dSn mQt van bim, h6 sO'ql thS theo

thai h?n bao quan;b) HiSn thi toan bQ dfr li~u d~c ta CllamQtvan ban, h6 sa khi co yeu cAucua

nguai su d\lng duqc c~p quYSn;c) Cho phep nh~p dfr li~u d~c ta b6 sung cho van ban, h6 So';

d) Luu dfr li~u d~c ta cua qua trinh kiSm soat an ninhvan ban, h6 So', h~th6ng;d) Luu va c6 dinh sg lien kSt clla m9t van ban, h6 So' vai t&tca cac ySu t6 dfr

li~u d~c ta lien quan.f)i~u21. Yeu cAu v~ quan tri H~ th8ng1. H~ th6ng cho phep nguai duqc giao quan tri H~ th6ng th1)'chi~n nhiing

nhi~m V\l sau:a}T~o l~p nhom tai li~u, h6 So' theo cfip dQthong tin khac nhau;

20

b) Phan qUYSncho nguoi sir dung thea quy dinh cua CO' quan, t6 chirc;c) Truy c~p van h6 so va dir lieu d~c ta cua h6 so' thea quy dinh cua co quan,

t6 chirc;d) Thay d6i quyen truy c~p d6i voi h6 so, van ban khi co S\T thay d6i quy

dinh cua co quan, t6 chirc;d) Thay d6i quyen troy c~p cua cac tai khoan ca nhan khi co nhirng thay d6i

vS vi tri cong tac cua ca nhan do;e) Phuc h6i thong tin, du lieu d~c ta trong truong hop 16i h~ thong va thong

bao k@tqua phuc h6i; .g) Khoa hoac dong bang cac t~p hop (van ban, h6 So', nhom tai lieu) d@ngan

ch~ kha nang di chuyen, xoa hoac sua d6i khi co yeu c~u cua nguoi co thfun quyen,2. Canh bao xung dQtxay ra trong h~ thong,3. Thi@tl~p k@tn6i lien thong.f)igu 22. Thong tin dAu ra cua H~ th6ng~i~u m~u thong tin d~u ra clla H~ th6ng quy dinh t~i Ph\lli:lc VII Thong tu

nay, gom:1.S6 dang ky van [email protected]. Bao cao tinh hinh giai quy@tvan ban [email protected]. S6 dang kyvan ban di.4. Bao cao tinh hinh van ban di.S. M\lc l\lc van ban trong h6 sa.6. M\lc l\lCh6 So',

ChuO'ng VIf)I:EU KHoAN THI HANH

f)i~u23. Hi~uIV'c thi hfmhThong tu nay co hi~u l\!,cthi hanh k~ tir ngay 10 thang 3 nam 2019.f)igu 24. T6 chu'c th\I'c hi~n1. BQ tnrang, Thu truari.g Co' quan ngang BQ, Thll trLtcmg co' quan thuQc

Chfnh phu, Chil tich Uy ban nhan dan tinh, thanh ph6 trvc thuQc Trung uang vacac co' quan, t6 chuc co lien quan chiu trach nhi~m thvc hi~n Thong tu nay.

2. Trong qua trlnh trl~n khai th\IChi~n, n@uco vuang m~c dS nghi cac cO'quan, t6 chlTc, ca nhan phan anh vS BQNQiV\l d~ nghien cUu, sua d6i, b6 sung chophil hqp./.

21

No'i nhtin:- Ban Bi thtr trung uong Bang;- Van phoug Qu6c hQi;- Van phong Chu tich ruroc;- OlC BQ, co quan ngang BQ, co quan thuQc CP;- Vi~n Kiem sat nhan dan t6i cao;- Toa an nhan dan t6i eao;- Ki~m toan Nha mroc;- Cac T~p doan kinh tS, T6ng cong ty nha mroc;- CO'quan TW ella cac doan th6;- HBND, VBND cac tinh, thanh ph6 tnrc thuoc TW;- S6 NQi vu cac tinh, thanh ph6 tnrc thuoc TW;- BQNQi vu: BQ tnrong, cac Thir tnrong;- CI,lC Van tlur va Liru trfr nha mroc (20b);- CI,lC Ki~m tra van ban QPPL CBQTu phap);- Cong bao;- C6ng Thong tin di~n tt! BQNQi vu:- Cong Thong tin di~n nr Cue Van thuva Liru trtr nha nuoc;

- Liru: VT, PC.

KT. BO TRUONGTHUTRUONG

(Da ky)

Nguy~n Duy Thang

22

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10 Ngon ngir Language String 30

11 se trang cua van ban PageAmount Number 312 Ghi chu Description String 500

13 Chirc vu, ho ten nguoi ky Signerlnfo13.1 Chirc vu cua nguoi ky van ban Position String 100

13.2 H9 va ten nguoi ky van ban FullName String 50

14 NO'inhan To

14.1 Ma dinh danh cua Co' quan, t6 Organld String 13chirc nhan van ban14.2 Ten Co' quan, t6 chircnhan van ban OrganName String 200

15 Mire de>khAn Priority Number 1

16I

So hrong ban phat hanh IssuedArnount Number 3

17 Han tra lai van ban DueDate Date 10

27

Phu luc VI. .TlIONG TIN DAu vAo eVADU LI:¢U QuANLY lID sa

(Kern thea Thong tu s6 0112019IIT-BNV ngay 24 thdng 01 nam 2019 ellaBt) truang Bt) Nt)i v¥)

SIT Truong thong tinTen

(vi~t tiit ti~ng Anh)Ki~udfr lieu. DQ dai

13

Mah6 So'1Ma dinh danh cua co

1.1 quan, t3 chirc l?p danhmuc h6 sa

FileCode

OrganId String

1.2 Nam hinh thanh h5 sa 4FileCatalog Number

1.3 S6 va ky hieu h6 sa 20FileNotation String

2 Tieu dS h6 sa 500Title String

3 Thoi han bao quan 30Maintenance String

4 Ch~ de) sir dung Rights String 30

5 Nguoi l?p h6 sa 30Creator String

6 Ngon ngii Language String 50

7 Thai gian b~t d~u 10StartDate Date

8 Thai gian k~t thuc 10EndDate Date

9 Tong so van ban trong ho DocTotal Number 4

410 T3ng s6 trang cua h6 sa PageTotal Number

11 Ghi chu 500Description

28

String

Phl} Iuc VII

THONG TIN DAU RA eVAH~ THONG QUAN LYVANBANVAHO SODI~NTU

(Kem theo Th6ng tu s6 01120191TT-BNV ngay 24 thdng 01 niim 2019 cua BO truong BONOi v¥)

1.sf. dang ky van ban d~n

S6, ky NgayTen loai va trich y~ll Bon vi

Ngay S6 Tac hi~u thang,o~n

ho~c ngU'O'i Ghi chuoen gHl van nam van llQidung van ban nhan

ban ban

(1) (2) (3) (4) (5) (6) (7) (8)

2. Bao cao tinh hlnh gilH quy~t van ban d~nT' , ha .... :.., , ...,u ngay t ang .... nam .... den ngay .... thang .... nam ....T6ng sa van ban:S6 luong van ban dff xu ly:S6 hrong van ban chua xu 1y:

Ten loai, s6, ICYhieu, Th{ri Tinh S6, ky hi~uS6 Bon vj/ trang GhiSTT /.. ngay, thang, nam va han ghH van banden tac gia van ban nguiri llh~n quy~t giai clni, tra 1mquyet

(1) (2) (3) (4) (5) (6) (7) (8)

3. S6 dang ky van ban di

S6,I{y Ngay NO'i Don V!,hi~u thang Ten loai va trich y~u NgU'{ri nh~n S6lu'Q'ng Ghivan narn van nQi dung van ban Icy van llglf('risoan ball chuban ban ban thao

(1) (2) (3) (4) (5) (6) (7) (8)

29

4. Bao cao tinh hinh van ban di

Tir ngay thang nam dSn ngay thang nam .T6ng s6 van ban:sa, ky Ngay Noi :DO'nvi,hi~u thang Ten lo~i va trich y~u NgU'oi nh~n Sa Im;mg GhingU'oisoanvan nam van nQidung van ban ky van ban chuthaoban ball ban

(1) (2) (3) (4) (5) (6) (7) (8)

5. Muc luc van ban trong hB SO'

88 ky NgayTen lo~i va trich y~u S61u"~)1)g

STT hi~u van thang Ghi clninam van nQidung van ban trang

ban ban

(1) (2) (3) (4) (5) (6)

6. Muc Iuc hB so'

Sa,ky Thai gian Thot han sa IU'Q'nghi~u hB Tisu d~ Ita so' tai li~u bao quan trang Ghi chu

so'

(1) (2) (3) (4) (5) (6)

30

BQ NQIVQ. CONG HOA xX HOI CHU NGHiA VI~T NAM. .DQc l~p - T\f do - H~nh phuc

S6: 02/2019/TI-BNV HaN(Ji, ngay 24 thdng 01 nam 2019

THONGTUQuy oinh tieu chu~n dfr li~u thong tin dfiu vaova yen cftu bao quan tal li~u hru trfi' di~n tir

Can cu Ludt Luu trii ngay 11 thong 11 nam 2011;Can cu Nghi dinh s6 34/2017IND-CP ngay 03 thang 4 ndm 2017 cua Chinh

phil quy dinh chuc nang, nhiem v¥, quyen han va CO' cdu t6 chirc cua Bt5Noi v¥;Can Clf Nghi dinh s6 01/2013/ND-CP ngay 03 thdng 01 ndm 2013 c£'ta

Chinh phil quy dinh chi tiit thi hanh mot s6 di§u cua Ludt Luu trii;Can cu Quyit dinh s6 28/2018/QD-TTg ngay 12 thdng 7 ndm 2018 cua Thu

tutmg Chinh phil v§ viec gUi, nhdn van ban di?n tt''rgiiia cdc CO' quan trong h?th6ng hanh chinh nha nuac;

Thea il§ nghi clla Cue truong C,¥c Van thu va Luu tru nha nuo'c;Bt5 tru'cJngBt5Nt5i v¥ ban hanh Thong tu quy dinh lieu chu6.n duli?u thong

tin tl6.uvaa va yeu cciu baa quan tai li?u hru trif di?n tiro

ChuO'ng IQUY f>INH CHUNG

Di~u 1.Ph~mvi di~u chinhThong tu nay quy dinh tieu chufuI dfr li~u thong tin dfruvao va yeu cfrubao

quan tai Ii~u Iuu tm di~n ill, dfr li~u d?c t8.cua tai Ii~u hru trfr (sau day gQi la co sadfr li~u tai li~u lUll tm) hinh thanh trong qua trinh ho~t oQng cua co quan, t6 chuc.

f)i~u 2. f)8i tU'Q'ngap dl}ng

1.Thong ill nay ap d\ll1gd6i v&ico "quannha nuac, doanh nghi~p nha nuac theaquy diM cua Lu?t Doanh nghi~p nam 2014 (sau day gQichung la co quan, t6 chue).

2. Khuy€n khfch cac co quan, t6 chuc khong thuQc Kho8.n 1 f)i~u nay va canhan ap d\lng cae quy dinh t~i Thong tu nay.

Di~u 3. GHii thich tir ngii'Trang Thong tu nay, cac til ngfr duai day duQ'chi€u nhu sau:1. Co so' dfr li~u tai li~u luu trfr la t?P h9'P cac dfr li~u bao g6m tai li~u lUll

trfr di~n tu va dty Ii~u o~c ta cua tai li~u lUll trfr ougc s~p x~p thong qua phuongti~n di~n tl:T oS truy C?P,khai thac, quan ly va C?Pnh?t.

31

2. H~ th6ng, quan ly tai li~u hru tnr di~n tir la h~ thong tin hoc h6a cac quytrinh nghiep vu ve cong tac hru trir, bao gam cong tac thu thap, bao quan va sudung tai lieu hru trfr.

3. Sir c6 tin hoc la hien nrong h~ thong tin hoc trong qua trinh hoat dQng xayra nhtrng tnrong hop b~t thuong nhir: bi hong, heat dQng khong binh thuong; dfr_lieu, phan mem bi thay d<3i,sua, xoa, sao chep, truy c~p trai phep boi phan memb~t hop phap; co chua rna dQc, co chua ph~n mem gian di~p, ... hoac ngiroi sir dungthirc hien chua dung quy trinh.

4. Phuong ti~n hru tm hi thiSt bi v~t ly duoc su dung dS-luu trfr co sa dfr lieutai li~u lUlltm, ph~n mSrn (gam <3cung, the nha, bang tir, ilia quang, ...).

5. Sao lUll la vi~c t~o ra ban sao cO'sa dil li~ll tai li~u luu tril, ph~n mSm.6. ChuySn d6i phuong ti~n lUll tru la vi~c sao lUll cO'sa dfr li~u tai li~u luu

tm, ph~n m~m tu phuong ti~n lUll trfr nay sang phuong ti~n luu trfr dQc l?p khac.7. Phuong thuc sao luu gia tang la vi~c sao luu t~t ca eac thong tin co s\r

thay d6i ho~e C?Pnh?t so vai l~n sao luu g~n nhfit truac d6.8. Phuong thuc sao luu -ddydu la vi~c sao lUlltfit ca cac thong tin duge chQn,

khong ph\l thuQc vaG thai di8m luu tm va cac lk sao lUll truac do.9. Tai li~u luu trfr s6 h6a la tai li~u di~n tir duqc t~o l~p tu vi~e s6 h6a ddy

du, chinh xac nQi dung eua tai li~u lUll tm va duQ'Cky 86 boo cO'quan, t6 chuc qU8.J.1ly tai li~u luu tru duQ'c s6 hoa.

ChlfO'DgITTIEU CHuANDU LIEU THONG TIN DAuvAo CUAco sa.

DU LIEU TAl LIEU LUU TRU. .f)i~u 4. Nguyen t~e thi~t k~ e§u true du' Ii~u thong tin dAu vilO1.Bao dfun th6ng nh~t vai tieu chuftn thong tin d~u VilO eua H~ th6ng quan

ly tai li~u di~n tir cua cae cO'quan, t6 chuc.2. Phil hgp vo'i quy ehuftn Icy thu?t qu6cgia v~ c~u trUc rna dinh danh va

dinh d~ng dfr li~u goi tin ph\lc V1) kSt n6i eac h~ th6ng quan ly van ban va di~uhanh quy dinh t~i Thong tu s6 10/2016/TT-BTTTI ngay 01 thang 4 nam 2016 vatieu chuftn ky thu~t v~ ilng d\ll1g cong ngh~ thong tin trong cO'quan nha nuac quydinh ~i Thong tu s6 39/2017/TT-BTTTT ngay 15 thang 12 nam 2017 cua BQtfU&ngBQThong tin va TruySn thong.

3. Bao dam vi~c trao d6i dfr li~u gifra H~ th6ng quan ly tai li~u lUll trfr di~ntu eua LUll tm lich su v6i H~ th6Iig quan ly tai li~u di~n illeua LUll trfr eo quan.

f)i~u 5. Yeu eAu bien m1}enQi dung dfr Ii~u o~e fa eua tili li~u Itru trfr1. Bien ro\le nQi dung dfr li~u d~e 18. phai bao dam co dQng, ro nghia d6i v&i

nQidung tM li~u eful roo tao2. Trong truang hqp thuQc tinh nQi dung co nhiSu gia tri khac nhau, thi phful

bi~t cac thuQc tinh nQi dung b~ng d~u ehfun phfty (;).

32

3. Co quan, t6 clnrc co trach nhiem C?P nhfit, b6 sung khi n9i dung du li~ud~c ta cua tai li~u hru trtr co Sl)' thay d6i.

f)i~u 6. Tieu chu§n dii'li~u thong tin d~u vao ciia co siY dfr li~u tai li~u luu trir1. Tai lieu hru tm dien tir duoc s6 hoa tir tai li~u hru tm nen gi~ya) Dinh dang Portable Document Format (.pdf), phien ban 1.4 tro len;b) Anh mau;c) D9 phan giai t6i thieu: 200 dpi;d) Ty l~ s6 hoa: 100%;d) Hinh thirc chtt kYs6 cua co quan, t6 chirc quan ly tai li~u hru trU s6 hoa- Vi tri: Goc tren, ben phai, trang d§.utai lieu;- Hinh anh: D~u cua co quan, t6 chirc, mau do, kich thuoc bang kich thuoc

thuc t~ cua d~u, dinh dang Portable Network Graphics (.png); .- Thong tin: Ten co quan, t6 chuc, thai gian kY.(ngay, thang, nam; gia, phut,

giay; mlii gio' Vi~t Nam thea Tieu chu§n ISO 8601)., ~) Ten file: g6m mil h6 so va s6 thu tv van ban trong h6 so, cach nhau bOi.

da.ucham.2. Tai li~u anha) Dinh d~ng: JPEG;b) D9 pharr giai t6i thiSu: 200 dpi.3. Tai li~uphim anha) Dinh d~ng: MPEG-4, .avi, .wmv;b) Bit rate t6i thiSu: 1500 kbps.4. Tai li~u fun thanha) Dinh d~ng: MP3, .wma;b) Bit rate t6i thiSu: 128 kbps.5. Dtr li~ll thong tin d§.uvao clla co sa dfr li~u tai li~u luu tro hinh th8nh ill

H~ thfmg quan ly tai li~u di~n tu ella cac co quan, t6 chuc n9P luu vao Luu trfr lichsu duQ'c dong goi theo tieu chu~n k9 thU?t ve Ung d\lng cong ngh~ thong tin trongcO"quan nha nuac quy dinh t~i Thong tu s6 39/2017/TT-BTTTT ngay 15 thang 12nam 2017 clhB9 truo'ng B9 Thong tin va TruySn thong.

6. Dfr li~u d~c ta ella tai li~u luu trfr quy dinh t~i Ph\ll\lc I Thong tu nay.7. Bien m\lc, C?Pnh?t n9i dung dfr li~u d~c ta ella tai li~u luu trfr quy dinh t~i

Ph\ll\lc II Thong tu nay.ChU'O'ngIII

BAO QUAN CO SO nULI¢U TAl LI~U LUlJ TRUf)i~u 7. Nguyen t~c1. Bao dam co sa du li~u tai li~u luu trfr duQ'cbao quan an toan, xac thgc,

b~lOill?t tren d.c phuung ti~n lUlltru.

33

2. Bao dam kha nang truy c~p, quan ly, tim kiem, c~p nhat co sa dfr lieu tailieu hru trfl.

Di~u 8.Yeu cAu1. Khong 1uu co sa dfr lieu tai li~u hru trfr co chua thong tin thuoc pham vi

bi m~t nha nuoc tren cac thiSt bi kSt nBi voi mang Internet, mang may tinh, mangviSn thong.

2. Khong chuyen muc dich sir dung cac thiSt bi da luu co sa dfr lieu tai lieuhru trfr co chua thong tin thuoc pham vi bi m~t nha mroc khi chua loai bo triet dSco sa dfr lieu tai lieu hru tnr.

3. Co sa dfr lieu tai li~u hru trft phai diroc sao hru it nh~t 02 bQ,m6i bQ tren01 phirong tien luu trft dQc l~p. Vi~c sao hru phai bao dam dAy du, chinh xac, kipthai, an toano

4. Bao dam th5ng nh~t quy trinh kiSm tra, sao lUll,ph\lc h6i dii Ii~u.5. Nguai duQ'c giao quan ly cO"sa dfr li~u tai li~u lUll tm eua cO"quan, t6

chuc co trach nhi~111kiSm tra, bao quan, sao lUll,ph\lc h6i.I>i~u 9. Ki~m tra co' so' dfr Ii~ll tai Ii~ll lUll tru'1. Tho-igian kiSm tra: Dinh ky hang nam.2. Quy trinh kiSm tra quy dinh t~i Ph\ll\lc III Thong tu nay.3. Bien ban kiSm tra quy dinh t~i Ph\ll\lc IV Thong tu nay.I>i~ll 10. Sao lUll ph§n m~m va CO' so' dfr Ii~ll tai Ii~ll lUll trfr1. Thai gian va phuong thuc sao lUlla) Co sa dfr li~u tai li~u lUll tru phai sao lUll hang ngay theo phuong thuc sao

lUllgia tang, ngay dAutien hang thang phai sao lUlltheo phuong thuc sao lUlldAyduob) ChuySn d6i phuong ti~n luu tmCO"sa dfr li~u tai li~u luu tru, phAnm@mph~dchuySn d6i phuong ti~n lUll trfr

03 namlO1 IAntheo phuong thuc sao lUll d§.ydu; Dfr li~u d?c ta cua tai li~u Iuu tmduQ'csao luu va luu trfr bfuIg dinh d~ng file :xw.., (eXtensible Markup Language).

2. Quy trinh sao lUll quy dinh t~i Ph\l l\lc V Thong tu nay.3. Nh~t leY sao lUll quy dinh t~i Ph\ll\lc VI Thong tu nay.4. Bien ban sao luu quy dinh t~i Ph\ll\lc VII Thong tu nay.Di~ll 11.PhllC h8i co' so' dfr liell tai liell lUll tru'. ..1. Quy trinh va nQi dung ph\lC h6i cO"sa dii li~u tai li~u lUll trii quy dinh t~i

Ph\ll\lc VIn Thong tu nay.2. Bien ban ph\lc h6i cO"sa dfr li~u tai li~li luu trfr quy dinh t~i Ph\l l\lc IX

Thong tu nay. .I>i~u 12.Bao dam aD toaD co' SO' dfr Ii~ll tai li~ll lUll trfr1. CO"sa dfr li~u tai li~u lUll trfr duQ'c bao dam an toan thong tin theo c~p dQ

duQ'c quy dinh t~i Nghi dinh s6 85/2016/NI)-CP ngay 01 thang 7 nam 2016 cuaChinh phu va Thong tu s6 03/2017 ITT -BTTTT ngay 24 thang 4 nam 2017 cua B9truang B9 Thong tin va TruySn thong.

34

2. Viec tieu huy thiSt bi, phuong ti~n hru trtr CCi sa du lieu tai lieu hru tm baodam yeu c§u bao m~t thong tin thea c~p dOduoc quy dinh.

3. Khong duoc mang thiSt bi, phuong tien hru tru CCi sa 9u lieu tai lieu hrutru ra khoi LUll trfr co quan, LUll trfr lich sir khi chua ducc Sl!dong y cua ngiroi cothAm quyen,

Chuong IVDIEU KHOA.NTHI nANH

Di~u 13. Hieu lire thi hanh. .Thong nr nay co hieu hrc thi hanh kS tir ngay 10 thang 3 nam 2019.Di~u 14.T3 clnrc thy'e hi~n1. Bo tnrong, Thu tnrong c_oquan ngang BQ, Thu tnrong CCi quan thuoc

Chinh phu, Chu tich Uy ban nhan dan tinh, thanh 'ph6 true thuoc Trung uong vacac co quan, t6 chirc co lien quan chiu trach nhiem thuc hi~n Thong tu nay.

2. Trong qua trinh trien khai thuc hien, nSu co vuOng m~c d@nghi cac CCi

quan, t6 chilc, ca nhan phan anh v@BQNOiV\l: dS nghien cUu, sua d6i, b6 sung chophuhqp./.

Nul nh9-n:- Ban Bi tIm trung uong Bang;- Van phong Quac hQi;- Van phong CM tich nuac;- Cac BQ, co quan ngang BQ, co quan thuQCCP;- Vi~n Ki~m sat nhan dan t6i cao;- Toa an nhan dan t6i cao;- Ki~m tmln Nha mrac;- Cac T~p dofm kinh t8, T6ng cong ty nha nuac;- Co quan TW cua dc dolm th~;- HDND, UBND cac tinh, thimh ph6 tJ1l'CthuQc TW;- SaNQi VI) cac tinh, thanh ph6 trl)'c thuQc TW;- Bi.>NQi VI): BQtruang, cac Thir truang;- Cve Van tIm va LUll trtr nha mrae C20b);- C\lCKi~m tra van ban QPPL CBQTu phap);- Cong bao;- C6ng Thong tin di~n tll' BQNQi V\I;- C6ng Thong tin di~n tlr C\lCVan thu vaLUll trtr nha mrae;- Luu: VT, PC.

KT.BO TRUONGTmJTRrrONG

(Da ky)

Nguy~nDuy Thang

35

Phu lue I. .DU LIEU llAc TA eUA TAl LIEU LUU TRU. . .

(Kem thea Thong tu s6 021201911T-BNVngiry24 thdng 01 niim cua B6 trutmg B6 N6i v¥)

1. Dfr Ii~u c1~eta ciia phong/eong trlnh/suu t~p IU'utrfr

STT Truimg thong tin Ten KiSu dii' lieu(vi~t t~t ti~ng Anh) •

. 10

1

2

3

4

5

6

7

8

9

11

12

13

Mil co quan hru trfr .

Mil phong/congtrinh/stru t~p hru trfrTen phong/congtrlnh/suu t~p hru tmLich sir dan vi hinhthanh phong

Thai gian tai lieu

T6ng s8 tai lieu gifty

S8 hrong tai lieu giftyda s6 hoa

Cac nhom tai li~uchu y~u

Cac loai hinh till li~ukhac

Ngon ngtr

Cong cu tra ciru

S61UQ11gtrang till li~u eral~pbin sao 000 hiem

Ghi chu

Identifier

Organld

FondName

FondHistory

ArchivesTime

PaperTotal

PaperDigital

KeyGroups

OtherTypes

Language

LookupTools

CopyNumber

Description

36 .

String

String

String

LongText

String

Number

Number

String

String

String

String

Number

String

13

13

200

30

10

10

300

300

100

50

10

1000

2. Du' li~u d~e ta ciia h8 SO' hru trfr

STT TrU'o'ng thong tinTen Ki~u df.r D<)did

(vi~t t~t ti~ng Anh) li~u,

FileCode1 Ma ho so

1.1 Ma co'quan hru trtr Identifier String 13ljch SLY

1.2 Mff phong/cong , Organld String 13trinh/suu t~p luu trfr

1.3 Muc luc s5 hoac nam FileCatalog Number 10hinh thrumh6 sa

1.4 S5 va kY hi~u h6 so' FileNotation String 20

2 Tieu as h6 so' Title String 1000

3 Thoi han bao quan Maintenance String 100

4 ChS 09 SLY dung Rights String 30

5 Ngon ngtr Language String 100

6 Thai gian b~t dfru StartDate Date DDIlv1MIYYYY

7 Thai gian kSt thuc EndDate Date DDIlv1MIYYYY

8 T6ng s6 van banTotalDoc Number 10,

trong h6 sa

9 Chu giai Description String 2000

10 Ky hieu thong tin InforSign String 30

11 Tir kh6a Keyword String 100

12 S6 1uong to Maintenance Number 10

,13 S6 hrong trang PageNumber Number 10

14 Thill trang v~t 1y Format String 50

37

3. Du' lieu dac ta ciia van ban. .Ten

..STT Truong thong tin Kicu du' BQ dai(vi~t t~t ti~ng Anh) Ii~u1 Mildinhdanhvanban . DocCode String 25.2 Mil h6 sa FileCode

2.1 Mil ca quan hru trii Identifier String 13lich su

2.2 Milphong/cong Organld String 13trinh/suu t~p luu trii

2.3 M\1cluc so hoac FileCatalog Number 4nam hinh thanh h6, ,

FileNotation String2.4 So va kY hieu h6 sa 20

3 S6 thtr tv van ban DocOrdinal Number 4trong h6 sa

4 Ten loai van ban TypeName String 100

5 S6 cua van ban CodeNumber String 11

6 Ky hieu cua van ban CodeNotation String 30

7Ngay, thang, nam IssuedDate Date DD&.flv1/YYYYvanbiin

8Ten co quan, to OrganName String 200chirc ban hanh van

9 Trich ySu n9i dung Subject String 500

10 Ngon ngir Language String 100

11S6 IUQngtrang cua PageAmount Number 4van ban

12 Ghi chu Description String 500


14 Til khoa Keyword String 100

15 ChS de>sir dung Mode .String 20

16 Mire d9 tin c~y ConfidenceLevel String 30

17 But tich Autograph String 2000

18 Tinh trang v~t ly Format String 50

38

4. Dfi' li~u d~c ta ciia tai li~u phim (am ban)/anh

STT Truong thong tin Ten Ki~u du' DQ dai(vi~t t~t ti~ng Anh) Ii~u

1 Ma co quan 1uu trti Identifier String 13.,

2 S61uu tm ArchivesNumber String 50


4 Ten su kien EventName String 500

5 Tieu d~ phim/anh ImageTitle String 500


7 Tac gia Photographer String 300

8 Dia di@mchup PhotoPlace String 300

9 Thoi gian chup PhotoTirne Date DD/~

10 Mau s~c Colour String 50

11 CO'phim/anh Fi1mSize String 5

12 Tai lieu di kern DocAttached String 300

13 ChS d9 sir dung Mode String 20

14 Tinh trang v~t 1y Format String 50

39

5. Du' li~u d~e hi cua tili li~u phim, al11thanh (ghi hinh, ghi am).

Ten KiA dfSTT Truong thong tin eu U' DQdili(vi~t t~t tiSng Anh) li~u

1 Ma co quan hru trfr Identifier String 13

,2 So hru trfr ArchivesNumber String 50

,3 Ky hi~u thong tin InforSign String 30

4 Ten S\I kien EventName String 500

5 Tieu dSphim/am thanh MovieTitle String 500


7 Tac gia Recorder String 300

.RecordPlace String 3008 Bja diem

9 Thai gian RecordDate Date DDIMMIYYYY

10 Ngon ngtr Language String 100

11 Thai hrong PlayTime String 8

12 Tai lieu di kern DocAttached String 300

13 ChS de;,sir dung Mode String 20

14 Chat IUQ1lg Quality String 50

15 Tinh trang v~t ly Format String 50

40

Ph\} luc II

HU'ONG DAN BIEN Mue NOI DUNG DU LIEU f)AeTA.eVA TAl LIEU LUlJ TRU . .

(Kerntheo Thong tu sc5 0212019/TT-BNVngay 24 thong 01 nam 2019 cuaB9 truong B6 N9i v~lj

I. WONG'DAN CHUNG1. D5i voi cac thong tin 0 dang s5 thi sir dung cac chtr s5 A R~p.2. f)5i voi thong tin la thai gian thi ngay, thang dung 2 chit s5, nam dung 4

chfr s5; ngay, thang, nam each nhau boi d~u "I" (vi du: 03/0112008).3. Ma dinh danh cua co quan, t6 chirc quy dinh tai Thong tu s5 10/2016/TT

BTITT ngay 01 thang 4 nam 2016 cua BQwang BQ Thong tin va Truyen thongban hanh quy chuan kY thu~t qu5c gia v~ c~u true rna dinh danh va dinh dang dtrlieu goi tin phuc vu k@tn5i cac h~ thong quan ly van ban va di~u hanh, .

4. Ma dinh danh van ban quy dinh tai Quyet dinh s5 28/20 18/QD-TTg ngay12 thang 7 nam 2018 cua Thu tirong Chinh phu vS viec gui, nh~n van b~mdi~n illgifra cac cO' quan trong h~ th5ng hanh chinh nha nuac.

A A " - -II. PHONG/CONG TRINHlSU'U T~P LU'U TRU'1. Ma cO' quan luu tm: La rna dinh danh cua cO' quan Luu tru Ijch SiT. MK

dinh danh Clla cO' quan, t6 chuc duQ'crn?c dinh trong H~th6ng.2. Ma phonglcong trinh/sUll t~p lUll tm: B6i vai phong dong, ghi thea s5

trong Danh sach phong do Luu trlr lich sir xac dinb. B6i vai phong rna, ghi rna dinhdanh cua cO' quan, t6 chuc hinh thanh phong (rna dinh danh cua cO' quan, t6 chuc l~pdanh rnvc h6 sa); Ina cong trinh, SUllt~p lUlltrfr do Co' quan, t6 chuc xac dinh.

3. Ten ph6nglcong trinh/sUll t~p luu trfr: Ghi d~y dll va chinh xac ten gQi cuaph6nglcong trinh/sUll t~p luu trfr.

4. Lich sir dan vi hinh thanh phong: Mo ta tom t~t qua trinh hinh thanh vaho~t dQngcua dan vi hinh thanh phong.

5. Thai gian tai li~u: Ghi narn van b~m co sam nh,h va rnuQn nh~t trongph6ng, nam d~u va narn cu6i cach nhau bai d~u II_". .

Vi d\l: 1946-1975.6. T6ng s5 tai li~u gi~y: Ghi t6ng s6 met gia tai li~u gi~y cua ph6ng.7. S6 lUQ'ngtai li~u gi~y da s6 hoa: Ghi s6 lUQ'ngtrang tai li~u gi~y da s5 hoa

cuaphong.8. Cac nh6rn tai li~u chu y@u:Ghi ten nhorn tai li~u va thai gian cua tUng

nhorn tai li~u trong phong thea phuung an phan lo~i tai li~u cua ph6ng.Vi d\l: Ph6ng BQY t@giai do~ 1945-1995, g6m cac nhorn tai li~u nhu sau:

a) Tai li~u t6ng hQ'P (1948-1995)

b) Tai li~u v@t6 chuc can bQ-lao dQngti€n luang (1945-1995)(1946-1994)

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d) Tai lieu vS khoa hoc cong nghe

d) Tai li~u vS hoptac .qu6c tS

e) Tai lieu vS cong tac tai vu

g) Tai lieu vS trang thiSt bi va xay dung co ban

h) Tai lieu vS phong chong dich benh va diSu tri

i) Tai lieu vS cong tac y hoc dan t9c

k) Tai li~u vS cong tac duoc chinh

(1955-1994)

(1952-1995)

(1947-1995)

(1954-1990)

(1947-1995)

(1949-1995)

(1949-1994)

9. Cac loai hinh tai lieu khac: Truong hQ'Ptrong phong co cac loai hinh tailieu khac nhu phim, anh, ghi am, ghi hinh, tai li~u di~n ill, thi ghi r5 va kern theas6 IUQ11g.Dan vi tinh s6 hrong thea quy dinh ch@d9 bao cao thong ke nganh NQivu tai Thong tir s6 03/20 18ill-BNV ngay 06 thang 3 nam 2018 cua B9 tnrong B9NQi vu.

10. Ngon ngfr: NSu trong toan phong chi co tieng Vi~t thi dS tr6ng, nSu d6ngtho'i co ca tiSng Vi~t va ngon ngu khac thi ghi t~t ca ngon ngu', gifra c{lCngon ngucach nhau bc)'id§.u ph~y va xSp thea thu tv ABC.

Vi dl,1:Anh, Nga, Phap, ;Vi~t.11. Cong C\l tra cu.u: Ghi cong C\l tra cUu hi~n co clla phong (sach chi d~n,

ml,1cltjC,bQ the, cO'sa dft li~u).12. Ghi s6 luqng trang tai li~u da l~p ban sao bao hiSm.13. Ghi chu: Ghi nhfrng thong tin c§n thi@tkhac cua phong rna chua th@hi~n

dirgc trong cac ph~n tren.III. no so LUU TRU1.Ma h6 saa) D6i vai Luu trft ca quanM8:h6 sa bao g61n: M8: dinh danh Clla ca quan, t6 chuc hinh thanh phong,

Nam hinh thanh h6 sa, S6 va kY hi~u h6 sa.Nam hinh thanh h6 So', s6 va kY hi~u h6 So' dugc xac djnh thea Danh nll,1Ch6

so'. Cac thanh ph~n Clla111ah6 sa dugc phan dinh b~ng d~u Chfu.l1.Vi d\l: 000.00.00.G09.2010.01.TH la Ma cua h6 So' s6 01 uhom T6ng hgp,

nam 2010, B9 N9i V\l.Trong do: 000.00.OO.G09 18. rna dinh danh CllaB9 NQi V\l, 2010 la nam hinh

thfmh h6 sO',01.TH la s6 va kY hi~u h6 sa.b) E>6i v6i Luu trii' Ijch sir- Truang hgp phong dong: Ma h6 So' bao g6m: Ma dinh danh Clla Co' quan

lUll trU, Ma phong/cong trinhlsuu t~p lUll trU, M\lc I\lc s6, H6 sa s6. Cac thanhph~n clla ma h6 So' dugc phan dinh b~g d~u chb.

Vi d\l: 000.04.16.G09.003.01.30 la Ma cua h6 So' s6 30 thuQc m\lc l\lc s6 1phong 86 3 hi~n·dang bao quan t~i Trung tam LUll trfr qu6c gia III.

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Trong do: 000.04.l6.G09 la rna dinh danh cua Trung tam LUll tru quoc giaIII, 003 la rna phong, 011a muc luc s6, 30 1ah6 So' s6. .

- Truong hop phong rna: Ma h6 so rna ta nhir d6i veri Luu tru co quan.2. Tieu d@h6 So': Ghi d~y du tieu d@h6 so,3. Thai han bao quan: Ghi thai han bao quan da duoc xac dinh d6i veri h6

So': "vinh vi@n"hoac thai han duoc tinh b~ng nam cu th€.4. Ch~ dQ sir dung: Ghi "han ch~" n~u tai lieu thuoc h6 so duoc xac dinh

.thucc danh muc han ch~ sir dung. N~u khong thuoc dien do thi dS trong.5. Ngon ngir: M6 ta nhu Muc 10 Ph~ II.6. Thai gian b~t d~u: Ghi thai gian sam nh~t cua rei lieu co trong h6 sc.7. Thai gian k~t thuc: Ghi thai gian muon nhAtcua tai li~u co trong h6 So'

Vi dV: Trong h6 sa phe duy~t Dl;I an "Trung tam.Thang.tin Nang nghi~p"clh B9 Nang nghi~p do FAO tai trg nam 1985 co tai li~u sam nh~t 1a ngay10104/1985 va rnuQn nhAt 1a 22/0511985 thl ghi: Thc)'igian b~t d~u: 1010411985;Thai gian k~t thuc: 22/05/1985.

8. T&ng s6 van ban trong h6 sa: Ohi t&ng s6 van ban trong h6 sa.9. Chll giai: Nh~.rnmvc dich lam sang to them nQi dung van b~m,ten lo?i van

ban, ~9 &6c cua van ban, V?t mang tin va thai gian, dia di€m di@nra Sl;I ki~n rnatieu de ha sO'chua phan fmh. Tuy theo thvc t~ Clla timg h6 so' rna co chu giai chophu hqp.

a) Chu giai v@n9i dung vAndS- Khang chu giai d6i veri cac h6 sO'co tieu dS 1a: chuang trinh, k~ ho?ch, bao

cao cang tac dinh kyo- Chi Chllgiai h6 So' vi~c rna tieu dS h6 So' phan anh con chung chung ho~c

qua kh:H quat d€ sang to nQi dung vk dS rna tai li~u co trong h6 sa phan anh.Vi dlf 1: "H6 So' doan ra, doan van nam 1975 cua B9 Van hoa".Trong truang hqp nay ck chu giai d~n ten nuerc thea th11t17thai gian cua

doan ra, uoan van trong h6 sO'nhu sau:- Doan ra: Phap, Ba Lan, M6ng C&,Nh?t, My.- Doan vao: Phap, Anh, Bi.Vi dv 2: "Cang van cua HQi d6ng BQ truemg cho phep rnQt s6 dia phuang

lam dich V\lki@uh6i va giao T6ng cvc Hai qucm co trach nhi~m chinh trong vi~cki€m tra, ki€m soat hang cua Vi~t kiSu giri vS narn 1985".

Trong truang hqp nay chu giai 1a: Cho phep Ha NQi va TP. H6 Chi Minhdung kiSu h6i mua thu6c chua b~nh, rnua tu 1i~u san xu~t va tra bkg ti@nB6ngVi~t Nam cho gia dlnh o' trong nuerc.

Vi dV 3: "Bao cao cua UBND tinh Ngh~ TInh vS tinh hinh tr?t tv tri an a 2xom Tan Yen va HQiPhuo-c, xa Tuang San, huy~n Anh SO'nnam 1978".

Trong truang hqp nay chu giai la: Sv vi~c di€n ra o' khu Vl;IC d6ng bao thead?o Thien chua.

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b) Chu giai vS di) g6c, ten loai va tac gia cua van ban- VS oi) g6c cua van ban: £>i)g6c a day dtroc hieu la tai lieu trong h6 So' la

ban g6c, ban chinh, ban thao hay ban sao cua van ban. Chi chu giai d6i voi cac loaiv~n ban nhu van ban quy ph~m phap lu?t va cac van ban quan trong khac co trongho So' khong phai la ban goc, ban chinh.

- VS ten loai van ban: NSu trong h6 So' co nhieu loai van ban rna tieu dS chuaphan anh h@tthi c~n chu giai, nhung khong li~t ke toan bi) rna chi chu giai nhfmgloai van ban co ni)i dung quan trong hoac c~n d~c biet hru y.

- VS tac gia van ban: Chi chu giai vS tac gia cua nhtrng van ban quan tronghoac eo gia tri d~c biet, nrc la cac ca nhan hoac eO' quan, t6 chilc lam ra van ban.

Cae ehu giili vS oi) g6c, ten lo~i va tac gia van ban duqc viSt liSn nhau.Vi dl;l:"He, So' vS dam phan cho vay dai h~, trao d6i hang hoa va thanh toan

tu nam 1976 dSn 1981 gifra Vi~t Nam va ClIDC Due".Chti giai: Ban sao Thu ella Thll tuong Ph~ Van D6ng.c) ChLlgiai vS ten ngubi- N@utrong h6 So' dS C?Pd@nca nhan quan tr<}ngho~c d~c bi~t ~fulluu y thl

phai chu giai.Vi dl;l:"Cong van ella Bi) NQi V\l (nay la BQ Cong an) vS vi~c mang tai li~u

khoa hQc ra nu6e ngoai nam 1976-1978".Trong trucmg hqp nay chu giai la: DS xu~t eho Ong NguySn NgQc Chau

mang tai li~u sang Lien xo dS la111LU?n rul Pho TiSn sy.- N@uca nhan mang nhi@ubi danh, but danh, ... c~ phai th6ng nh~t l~y mi)t

ten gQichung cho cac bi danh, but danh Cllangubi do. Ten gQi chung duqc chu giaisau ten bi danh va d~t trong ngo~c dan.

Vi dl;l:'Anh Ba (H6 Chi Minh); Tr~n L\fc (H6 Chi Minh); ChiSn sy (H6 ChiMinh).

- N@uca nhan giG:chilc VI;llanh d~o, co hQcvi, hQcham, danh hi~u duqc Nhanuo'c phong thl ehuc V\1, hQcvj, hQcham, danh hi~u duqe ghi truac hQva ten ca nhan.

Vi dl;l:Chu tich H6 Chi Minh, Pho Thll tu6ng Le Thanh Nghj, Giao su TonTh~tTung ...

d) Chu giai v@tho'i gian S\fki~nThbi gian S\f ki~n la thai gian SlJki~n diSn ra. Chu giai d~y du ngay, thang

nam. Truo'ng hqp h6 so' keo dai nhiSu ngay ho~c nhiSu thang, nam thi giua ngay,thang, nam d~u va ngay, thang, nam cu6i caeh nhau d~u g~ch ngang (-). Vi d\1:01/02/1970-12/0111971.

d) Chu giai vS dla diSm SlJki~n- Bia diSm S\f ki~n Ia nO'iS\l'ki~n diSn ra, chu giai thea thu tlJ: xa (Phubng)

huy~n (qu~) - tinh (Thanh ph8).- N@udia danh nm SlJki~n diSn ra ngay nay da mang ten dia danh mm thl ten dia

danh m6i c~n duqc chu giai sau ten dja danh Cllva d~t trong ngo~c don. Vi d\1:ThangLong ngay xua nay d6i la Ha NQithl aphk ehu giai ghi: Thang Long (Ha NQi).

44

e) Chu giai vS v~t mang tinTnr tai li"~uc6 v~t mang tin la gi~y, con t~t ca nhfrng tai li~u ghi tren V?t

rnang tin khac c6 trong h6 So' dSu c~n chu giai,Vi du: Trong h6 So' c6 anh thi 0 ph~n chu giai ghi la: c6 anh chup ai hoac SlJ

kien gi dang diSn ra 0 dau, khi nao va anh d6 dang bao quan 0 dau?10. Ky hieu thong tin (n~u c6).11. Tir kh6a: Ghi cac tir mang trong tam thong tin.12. S6 luong to: Ghi t6ng s6 to tai li~u c6 trong h6 sa.'13. So luong trang: Ghi t6ng s6 trang tai lieu c6 trong h6 sa.14. Tinh trang v~t ly: Chi ghi tinh trang v~t ly cua tai li~u bi hu hong, tai lieu

binh thuong thi dS trong,IV. VAN BAN1.Ma dinh danh van ban: LUll trong H~ thong khi van ban dircc tao l?p.2. Ma h6 So': Mo ta nhu M\lc 1 Ph~ III.3. S6 thu tv van ban trong h6 So': do H~ th6ng tv C?Pnh?t.4. Ten lo~ van bfm: Ohi dUngten lo~i cua van ban.5. S6 cua van ban:, Ohi s6 cua van ban (n~u c6).6. Ky hi~u cua van ban: Ohi k:Y hi~u cua van ban (n~u c6).7. Ngay, thang, nam van ban: Ohi thai gian cua van ban, tai li~u.8. Ten Co' quan, t6 chuc ban hanh van ban:- Ohi ten Co' quan, t6 chuc ban hanh van ban theo dung ten duqc thS hi~n

trong van ban. NSu la van ban lien tich do nhiSu cO'quan ban hanh thi ghi t~t ca cacCo' quan ban hanh, ten cua m6i Co' quan cach nhau boi d~u chb ph~y (;).

- £>6iv6'i tai li~u rna tac gia la ca nhan thi ghi h9 ten va chuc vv (n~u c6) cuaca nhan d6 thee dung h9 ten va chuc V1;t duqc thS hi~n trong van ban, tai li~u.

9. Trich y~u nQi dung: Ghi dung trich y~u nQi dung cua van ban, tai li~u. £>6iv6'i van ban, tai li~u khong c6 trich y~u nQi dung thi nguai bien mvc phai d9Cvat6m t~t nQidung clm van ban, tai li~u d6.

10. Ngon ngu: Mo ta nhll'M1;tc10 Ph~ II.11. S6 lUQngtrang Cllavan ban: Ohi s6 luqng trang cua van ban, tai li~u.12. Ghi ch6: Ghi nhfrng thong tin c~n thi~t khac vS tai li~u (n~u c6).13. Ky hi~u thong tin (n~u c6).14. Tu kh6a: Ghi cac ttl' mang tr9ng tam thong tin.15. ChS dOSIT dVng: Ghi la "H~ ch~" ho~c "Khong h~ chS"16. Muc dQtin c~y: Ghi "Ban chinh" nSu van ban, ad li~u Ia ban chinh ho~c

"Ban sao" nSu van ban, tai li~u la ban sao.17. But tich: But tich la chfr ky phe duy~t, ghi g6p y, sua chua ... tren van

ban. Chi ghi but tich cua nhling ca nhan giu chuc vv: Chli tich nuac, Chu tichQu6c hQi, T6ng Bi thu Bang CQng san Vi~t Narn, Thu tu6ng, T6ng th6ng va

45

nhfmg chirc vu tuong duong. Nhfrng ca nhan nay tnroc do thuong giir nhieu chircvu khac, do vay khong ghi chirc vu, chi ghi ho ten ca nhan. Vi du: D6 Muoi, TonDire Th~ng, Vo Van Kiet, tnrong hop tren tai lieu ghi bi danh thi sau bi danh ghiho va ten ca nhan va d~t trong ngoac dan.

Vi du: To (Pham Van D6ng); Than (Truong Chinh) ...18. Tinh trang v~t ly: Mo tft nhu Muc 14 Ph§n. III.v. TAl LI:¢U PHIMIANH (AM BAN/ANH)1. Ma co quan hru trfr: mo ta nhir Muc 1 Ph§n. II.2. S6 Iuu trfr:a) D6i voi tai lieu dinh dang s6: Ghi s6, Icy hieu thiSt bi hru tnr tai lieu

phim/anh; ten file tai li~u phim/anh; .b) D6i voi tai lieu dinh dang khac: Ghi s6 tlnr tu cua phim/anh trong kho luu trtr.3. Ky hieu thong tin (nSu co).4. Ten sv ki~n: Ghi ten Sl! ki~n chfuIg h~ nhu ten d~ hQi, hQi nghi, chuySn

tham.Vi dv: Chu tich nuo'c Tr~n Duc Luang tham huy~n B~c Son tinh L~g SO'11

ngay 27 thang 9 nam 2003.5. Tieu dS phim/anh: Ghi ten phim/anh. NSu phim/anh co nhiSu nhan v~t thi

ghi thea tr~t tv: thu tv hang thu nh~t, thu hai (nSu co), chuc V\l va h9, ten nguaitrong phiin/anh thea thtr tV'ill trcii sang phai.

Vi dV: Chti tich nuo'c Tr~n Duc Luang tham hoi cac d6ng chi lao thanh cachm~g va ct,rUchiSn binh huy~n B~c SO'n.

Tu trai sang phai: Chu tjch UBND tinh L~g SO'llDoan Ba Nhien (nguai thuhai); Chu tjch nuac Tr~n Duc Luang (nguai thu ba).

6. Ghi chu: Chu giai them nhfrng thong tin ma tieu dS chua phan anh hSt nhUcac dfr ki~n vS sv ki~n trong phim/anh, xuftt xu phimlanh, phimlanh dU9'Cgiaithuang trong va ngoai nuo·c.

7. Tac gift: Ghi h9 va ten tac gia ch\lp anb.8. Dja diSrn chvp: Ghi nO'ixay ra Sl! ki~n rna anh duqc chvP thea trinh tv: xa

(phuang/thi trftn), huy~n (qu~n, thi xa, thanh ph6 thuQc tinh), tinh (thanh ph6 trlJCthuQc trung UO'l1g).

9. Thai gian chvp: Ghi ngay, thang, narn rna anh do duqc chVp.10. Mau s~c: Ghi ro d6 la "Mau" ho~c "Den tr~g".11. CO'phimlanh: Ghi cO'phimlanh.12. Tai li~u di kern: Ghi tai li~u di kern nSu co.13. ChS dQsir d\ll1g:Ghi la "H~ chS" ho~c "Khong h~ chS"14. Tinh tqmg v~t 1:9':Ghi tinh tr~g v~t 1:9'cua phimlanh nhu: binh thuang;

reich;ma; nftm m6c; 6, yang (d6i vai tai li~u khong a djnh d~ng 56)."...." ,,"VI. TAl Lq:u PHIM, AM THANH (GHI HINH, GID AM)

1. Ma Co' quan luu tm: rno ta nhu Mvc 1 Ph~ II.46

2. se luu trir:a) D6i voi tai li~u dinh dang s6: Ghi s6, ky hieu thiSt bi luu tm tai li~ll phim,

am thanh; ten file tai lieu phim, am thanh;b) D6i voi tai lieu dinh dang khac: Ghi s6 ky hieu cua bang g6c; s6 ky hieu

cua bang sao.3. Ky hieu thong tin (n@uco). .4. Ten SlJ kien: Ghi d~y dll ten su kien, dia diem va thai gian xay ra sir kien.Vi du: Dai h9i Dai bieu toan qu6c l~ thu IV cua Bang Lao d9ng Vi~t Nam

t6 chirc tai Ha N9i tir ngay 14 thang 12 nam 1976 dSnngay 20 thang 12 nam 1976.5. Tieu de phim, am thanh: Ghi thea trinh tu ten loai, tac gia, n9i dung, thoi

6. Ghi chu: Ghi nhfmg n9i dung nhb lam sang to sir kien, n9i dung .~8.ili~uhoac nhirng d~c diem n6i b~.tkhac c~n hru y.

7. Tac gift: Ghi thea thir 1:\rtac gia (nSu khong co thi bo qua): lai; nh~c; tacph~m van hQc; kich ban; d~o di@n;bien t~p; quay phim ho~c thu thanh.

8. Dia diSm: Ghi dja diem nai ghi am, ghi hinh.9. Thai gian: Ghi d~y du ngay, thang, nam.10. Ngon ngu: Ghi t~t ea ngon ngu dUQ'esu d\mg trong sg ki~n.11. Tho'i IUQngphat: Ghi cv the thai lugng phat eua tai li~u bao nhieu gia,

phut, giay; gifra cac s6 each nhau bing d~u hai chb (:).Vi d\.l:00:05:35; 01:12:5812. Tai li~u di kem: Ghi tai li~u di kern [email protected] dv: bai gO' bang, ~mhv.v ...13. ChS <19su d\lllg: Ghi la "H~n chS" ho~c "Khong h~ chS"14. Ch§t lugng: Ghi ch§t lugng th\!'c t@cua phim, am thanh nhu: binh

thuang, ma; l~ t~p am; tiSng re, meo; ti@ngluc to, luc nho.15. Tinh tr~ng v~t Iy: Ghi tinh tr~g v~t ly cua v~t mang tin nhu: binh

thuong, quan, xo~n, b@tdinh; bong lOp ill, xu6'c; n§m m6c; dirt n6i (d6i v6'i tai li~ukhong o' djnh d~ng s6).

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48

2. Mo ta chi ti~t quy trinhBuoc 1. Xac dinh nguon co sa du li~u tai lieu hru trfr kiSm traNguoi duoc giao quan Iy co sa dfr lieu tai lieu hru tril cua co quan, t6 clnrc

thuc hien xac dinh co sa du lieu tai li~u hru trU dS tiSn hanh kiem tra dinh kyoBuoc 2. Khoi dQngh~ thong trang thiet bi, phan mem phuc \1\1 kiSm traChuan bi trang thiet bi, phfin m~m quan ly tai lieu hru trir, phuong tien hru

trii; phan mem phuc vu kiem tra va khoi dQngh~ thong kiem tra. Vi~c chu§n binh&mbao dam an toan, han chS t6i da 16i co thS xay ra trong qua trinh tiSn hanhkiem tra.

Buoc 3. KSt n6i h~ th6ng ph\lc V\l kiSm tra vai phuO'ng ti~n lUlltrfrSau khi 08:thl;rChi~n xac dinh ngu6n cO'sa dfr li~u kiSm tra va chu~n bi cac

phuO'ng ti~n luu trfr, ph§.nm~m, c§n thiSt dS phl)c V\l vi~c kiSm tra, nguo'i dugcgiao quan ly cO'sa du li~u tai li~u lUll trU cua cO'quan, t6 chuc tiSn·h~mhkSt n6i cacphuong ti~n lUll tru cO'sa dil li~u tai li~u lUlltrU vai h~ th6ng dS leiSmtra.

Buac 4. KiSm tra cO'sa drr li~u tai li~u lUlltrfrSlr d\mg phfin m~m dS kiSm tra dfr li~u tai li~u lUlltrll' c§.nleiSmtra.Buo'c 5. Th6ng lee danh lTI\lCg6m ten file, dia chi luu tru file bi 16iTh6ng lee danh lTI\lCg6m ten file, dia chi lUll tnr file bi 16i, dia chi lUll trfr

file 16ibao g6m: S6, ky hi~u phuong ti~n lUlltru, dUOngdfin thu lTI\lCchua file.Buo'c 6. Ghi bien ban, l~p h6 saKSt thuc qua trinh kiSm tra, ngum dugc giao quan ly cO'sa dfr li~u tai li~u

luu trfr cua cO'quan, t6 chuc ghi Bien ban kiSm tra cO'sa dfr li~u tai li~u luu tm quydinh t~i Ph\ll\lc IV Thong tu nay, l~p va lUllh6 sa vi~c ph\lc vv ho~t dQng quan Iyva theo d5i dinh ley.

49

PbulucIV. .BIEN BAN KIEM TRA CO sa DU LIEU TAI LIEU LUU TRU. .

(Kern thea Thong tu sa 0212019!IT-BNV ngay 24 thdng 01 nam 2019 Bt5 trutmg Bt5Nt5iv~)

co QUAN/TO CmJCDON VJ....

CQNG BOA xA HQI cHiJNGBlA VI~T NAMDQcl~p - TI}'do - H~nh pbuc

" ..BIEN BANKIEM TRA Co sa DULIEU TAl LIEU LUUTRU. .

1. ThOi.gian: ngay thang nam .2. Nguoi kiem tra:· .3. Dia chi tra tim thiet bi hru tnr:· .4. N<)i dung kiem tra:

K~t quaTT Nqi dung Binb LBi

Ghi clnithuong

1

2

...

5. DS xuftt phuong an kh~c phuc 16i· .· " .· ... .

NGUClI KIEM TRA(Ky va ghi ro ho ten)

I)'~I DI¥N DON VI(Ky va ghi ro ho ten)

50

Phu luc V

QUYTruNHSAOLtrUCOSODUL~UTAIL~ULUUTRU(Kern thea Thong tu s6 0212019/IT-BNV ngay 24 thdng 01 nam 2019 cua B9 truong B9 N9i v~lj

1.Luu oB quy trlnh

; Butrc tturc hien. . . NOi dung th~l'Chi~n,--' .

HUGe 1X • dinh ~~ ac l~..nguon

co sa dfr lieu tai lieu'''',

.1Uti tr[r sao hru----_.,--_. --j'

IL- ~-------~

HUGe 2Chuan bi~ki~mtra .

(Ph5n m8lU, phuong ti~n Lc ..- - __hru trir ... ) I

~------~--------~----~-..~--~...",

Sucre 3 Tien hanh sao hru

Il-----.--.~l

l-----j ~...,...,--~---,--+---

-- ------~--D~n.-..., . -_"

T

Bu6c4 Khongd~l

nm1c 5 Bao quanphucng ti~n luu tru

----.- ..__ ;_._. ----,---.~====::::-::.-::.::-rl- --"_ -...jT

ilLrac 6 Ghi nh~t k.y, lL-__~_ll_)lJ_I_1~5_s_C1 J

I_ ....~_._. -_.._-_1. ,

51

2. MB hi chi ti~t quy trinhBuoc 1. Xac dinh nguon co so' dfr li~u tai lieu hru trfr sao hruNguoi duoc giao quan ly co sa dfr li~u tai lieu hru trfr cua co quan, t6 chirc

thirc hien xac dinh co' sa dfr lieu tai lieu hru trfr dS tiSn hanh sao hru dinh kyoBuoc 2. Chuan bi, kiem tra (phan mSm quan ly co sa dfr lieu tai li~u hru tnr,

phuong tien luu trir, phan mem phuc vu sao hru),Vi~c chuan bi nham bao dam an toan, han chS t6i da 16i co thS xay ra trong

qua trinh tiSn hanh sao hru,Buoc 3. TiSn hanh sao luuSau khi da thuc hien xac dinh nguon co sa dfr Ii~u tai li~u hru tm sao hru va

chuan bi cac phirong tien luu tm, phk mSm dS phvc V\l vi~c sao luu, nguai duQ'cgiao quan Iy co sa dfr li~u tai li~uluu trfr cua co quan, t6 chuc tiSn hanh sao luug6m rna ngu6n ph&n mSm va co sa dfr li~u mi li~u luu tm vao phuong ti~n luu tru.

Buac 4. KiSm tra kSt qua sao luuSau khi hofm thanh sao lUll co sa dfr_li~u tM li~u lUll trfr, nguDl duQ'c giao

quan Iy co sa dfr Ii~u tai li~u -lUlltrfr cua ca quan, t6 chuc th\!'c hi~n kiSm tra kStqua sao luu. Tluang h9'P kSt qua sao luu khong d~t yeu c&uthi quay l~i Buac 2 dSkiSm tra, tim huo'ng kh~c phvc 16i va bao CaDLanh d~o; Truo'ng h9'P vi~c sao luud~t yeu c&uthl chuySn phuong ti~n lUll tm chua co so' du li~u tai li~u luu tm saoluu vao nO'ibaD quan,

Buo'C5. Bao quan phuong ti~n luu trfrVi~c baD qufm phuO'ng ti~n lUll trfr chua ca sa dfr li~u tai li~u luu tru sao lUll

duQ'cthvc hi~n theo quy dinh t~i DiSu 12 Thong tunay.Buac 6. Ghi nh~t ky, l~p h6 saKSt thuc qua trinh sao lUll,nguai dugc giao quan ly ca sa dfr li~u tai li~u lUll

trfr cua co quan, t6 chuc gIn nh~t ky qua trinh sao lUll quy dinh t~i Phv Ivc VIThong tu nay, Bien bim sao lUll quy dinh t~i Phvlvc VII Thong tu nay, l~p va lUllh6 sO'vi~c ph\lCV\l ho~t d9ng quan ly va theo d6i dinh kyo

52

..

Phl} luc VI

NH~T KY SAO LUU CO sa ntr LIJtU TAl LI~U LUU TRU(Kern thea Thong tu sci 02120191TT-BNV ngay 24 thdng 01 nom 2019 cua B9 truong B9 N9i vg)

co QUAN/TO CHUCDON VI....

eONG HOA xA HOI cnu NGHiA VIET NAM. ... .DQc l~p - T\l' do - H~nh phllc

NlIAT KY SAO LUU CO sa ntr LIEU TAl LIEU LUU TRU. ..

TT Phuong tlnrc,Thiri gian

Ten file! M§ phuong Nguirl saonQidung Thlf muc ti~n luu trfl hru

1

2

3

...

NGUOI GHI NH~T KY(Ky va ghi ro ho ten)

53

Phu.luc vn. .BIEN BAN SAOLUU CO sa nu LIEU TAl LIEU LUU TRU. .

(Kernthea Thong tir s8 0212019ff[-BNV ngay 24 thdng 01 nam 2019 cua B9 truong B9 N9i v¥)

co QUAN/TO CmJCDON VI....

CQNG HOA xA HQI CHiTNGHiA ~T NAMDQc l~p - TI}.' do - H~nh phuc

BrENnANSAOLUll CO saDirLI~U TAl L~U LUU TRU

1 Thoi , tha ¥. 01gIan: ngay. . . . . .. . . ang nam .2. Dia di~rn: .3. Ngiroi sao hru: .

. 4. Ma phirong tien luu trfr cii: : ..

5 M- h ti " I t - , .. ap irong H;l1 lTU ru mm: .6. Phuong thirc sao luu: ..7. CO' sa dii lieu tai lieu luu trfr sao hru:7.1. Ten co- sa dfr lieu: .7.2. NQi dung dfr lieu sao hru: ..7.3. Dung IUQ'ngsao hru: ······························8. L6i xay ra trong qua trinh sao hru dfr lieu:· .· .· .9. Giai phap kh~c phuc:• !t •••••••••••••••••••••••

· .· .10. KSt qua:· .· .

NGuffi SAOLUlJ(Ky va ghi ro ho ten)

DAI DIEN DON VI.. .(Ky va ghi ro ho ten)

54

Phu luc VIII

QUY TRINH PHVC nor CO sa DU LI~U TAl LI~U LUUTRU(Kem thea Thong tu sci0212019/TT-BNVngay 24 thdng 01 nam 2019 cua B9 truong B9 N9i v¥)

1.Luu d8 quy trlnh--"""""""'''"",,._,~ > ,~. -=-_. '-,~",:.",",~"""""", __",,__,_-_~_. __ ."l:'" " - .. '::.""".,~~., .

Binrc th~rc hi~n :•.·~----·----.- ...~--.-.v-"".....+ "t,'. ~ _'<"

Bucc 1

Rube ~

NQ.i dung th~l'chi~n

X"lC dinh JI sv <:.6 tin~l?_.c__. .

.. ... -----·------~~-·-.-~t::..::=:.... '_" __ ... _..-._.---- ...-...111VChi~n each Iy 00 sa du. Li~u(,ii li~u }UlI!J1r vrri Inguon g5y hong dfr lieu, khac phuc sir co phfln cirng i

I ,.;-----.-.- •.•~.->,_ ...__ .'_'--' - ........t--_··-·· ..-.,......"..~-l.-----..",.....~----

Bw)'c 3 Kiem Ira 16iph~1n"-->mem, co sa dCc IV

._-_..--~-·t-----

Burro 4

--_ .._--_ .._-...!......._--..

Buac 5

r------ ------.-'"I

Biroc 7

--- - --- ..._---._----Xac d inh tnrcng hqp .

phuc h6i

.- -._._-- _ ..---

I.L .

..... , ..

Ti~l.lhanhpirtle IIl1i I...,___~_.,- ~. _____J •

-----:-·---1---·;I .

xac dinh ngu61l co SlT dD:li~utai lieu hru tn) nhuc h~i

I '. .~--------~-----------,---.-------.---......-.-:...-'---,--.~-.-.-L....,..._-,,~~...

Ki~m tra -, Kh:'Jl~ dat, "-ketqua )~ ".._J~ __ _'"

~\lCbV

~Jt-..~ . _ ..... -. -\ _ ......._.._-.. ..-~.,.--.

Ghi bien ban, 1;.1'h,\ Sit IL...-- ...__ ,

55

2. Mo ta chi ti~t quy trinhBuoc 1.Xac dinh su c6 tin hocNgtroi duoc giao quan ly co sa dfr li~u tai li~u hru trfr cua co quan, t6 chirc

xac dinh nguyen nhan xay ra sir e6 tin hoc do 16iphan cirnghoac 16iphan mem dStim hirong khac phuc.

Buoc 2. Thirc hien each ly co sa dfr·li~utai lieu hru trll'voi nguon gay hongdft lieu, khac phuc su e6 phdn cirng

Nguoi duoc giao quan ly co sa dll' li~u tai li~u hru trfr cua co quan, t6 chircthirc hien each ly co sa dll' li~u tai li~u luu trft voi nguon gay hong dfr li~u bangeach sua chfra, thay thS thiet b], chan tdn cong xam nhap mang, t~t.tiSn trinh phfulmSmbao dam eho h~ th6ng dUQ'cv~nhanh binh thuang.

Buo-c3. KiSm tra 16iphk mSm,eo sa dfr li~uSau l<hithvc hi~n kh~c phl).cs\!'c6 phdn cUng,nguai duqc giao quan ly cO'

sa dfr li~u tai li~u lUlltrll' cua co'quan, t6 chuc kiSm tra 16iphk mSm (g6m h~ diSuhanh, phfmmSm quan ly cO'sa dfr li~utai li~u lUlltrfr).

Truo'ng hgp ph~n mSm khong 16i, sau khi kh~c phl,lcsv e6 ph~n cung h~th6ng ho~.tdQngbinh thuang thl tiSn hanh ghi nh~t ky va l~ph6 so cong vi~c.

Tluong hQpphfmmSm16ith1chuySnsangBuac 4 xacdinhtwong hQpph~lCh6i.Buac 4. Xac dinh truang hQ'Pphl,lch6iNgu(:)'idugc giao qum ly co sa dfr li~u tai li~u luu tm cua co quan, t6 chuc

c~nxac djnh trucmg hqp ph\lCh6i la do S\l' c6 dfr li~u, phdn mSm quan tri cO'sa dfrli~u,ph~nmSm ling d\lng dS tir do dua ra cach phvc h6i nhanh chong, chinh xac.

Bu6c 5. Xac dinh ngu6n cO'sa dfr li~u tai li~u luu tm ph\lc h6iNguai dugc giao qum ly cO'sa dfr li~u tai li~u luu tm cua co quan, t6 chuc

xac dinh va Idy bm sao luu co sa dfr li~u gdn nhdt truo'c thai diSmxay ra S~Tc6 dSti@nhaml phl,lchai.

Buac 6. TiSn hanh phl,lCh6ia) Truong hqp Sl! c6 dfr li~uKhi toan bQdll' li~u h~ th6ng cua h~ quan tri cO'sa dfr li~u v~n an to~m,chi

co dfr li~u tai li~u luu trll' bi hong, nguai duqc giao qum ly cO'sa dfr li~u tai li~uluu trll'cua cO'quan, t6 chuc thvc hi~nkh6i ph\lc 19-idll' li~ub~ng cach su d\lng filesao lUll dfr li~u gdn nhdt truo'c thai diSm xay ra s\!' c6 (dung chuc hangBackuplRestore cua h~ qum tri cO'sa dfr li~uho?c chuc nang ph1,lch6i dfr li~u cuaphfmm8mUngd1,lng).

b) Truol1ghqp s\!'c6 phk m8mquimhi co sa dfr li~u- Luu 19-idfrli~urnili~uluu trfr va tiSnhanh cai d?t 19-ih~quan tri cO'sa dfrli~u;- Dung chuc nang Attach Database cua h~ quan tri co sa dfr li~u dSph\lc h6i

19-idfr li~u da hru 19-ia buac tren ho?c sir d\lng dfr li~u sao luu gdn nhdt tru6c thbi .diSmxay ra SlJ c6 dStiSn hanh ph\lc h6i dfr li~u.

c) Two'ng hqp s\!'c6 phdn mSmUngdl,lng

56

Nguoi duoc giao quan 1yCO'sa du lieu cua co quan, t6 chirc thirc hien khoiphuc lai phan mem irng dung bang each su dung phk rn~m irng dung eta duoc saohru g~n nh~t tnroc thai di@mxay ra S\I ca.

Buoc 7. Ki@mtra kSt qua phuc h6iKhi h~ thong heat dQng tra Iai binh thuong, nguoi duoc giao qulin ly co sa

dtr lieu tai lieu hru W cua co quan, t6 chirc thuc hien kiem tra du li~u d@bao damdfr lieu sau khi phuc h6i hoan toan dAydu, chinh xac so voi truce thai di@mxay raS\I ca. Truong hQ'Pdfr 1i~u khong dat yeu cAu thi quay lai Buoc 5 d@kiem tranguon dfr li~u phuc h6i; Truong hQ'Pdat yeu c~u thl tiSn h~mhchuy@nsang buactiSp theo. '

Buac 8. Ghi bien ban, l?p h6 sO'Sau khi hoan thanh qua trinh ph\lC h6i, nguai duqc giao quan 1y co sa du

li~u·tai li~u luu tru Clla co quan, t6 chuc th\Ic hi~n ghi Bien ban ph\lc h6i co sa duli~u tai li~u lUll tm quy dinh t~i Ph\ll\lc IX Thong tu nay, l?p va hru h6 sO' vi~cph\lc V\.l ho~t dQngqulin lyva thea d5i dinh kyo

57

Ph\IIl}C IX

BIEN BAN PHl)C HOI CO sa DU LI~U TAl LI~U LU'U TRU(Kem thea Thong tics6 0212019/TI'-BNVngay 24 thdng 01 nam 2019 cua B6 trutmg B6 N6i v¥)

eo QUAN/TO entreDON VJ....

CQNG HOA xA HQI CHU NGHiA VI~T NAMDqc I~p - Tl}' do - H~nh pbiic

" ..BIEN BANPHUC Hen co sa DU LIEU TAl LIEU LUU TRU. ..

1. Thai gian: ngay thang nam .2. Ngiroi phuc h6i: ..3. Ly do phuc h6i: .4. Dia chi tra tim thiSt bi luu tnr: ..5. Ten, ngay thang file phuc h6i: .6. NQi dung phuc h6i:• !" ••••••••

· .7. L6i xay ra trong qua trinh phuc h6i:· .· .8.KSt qua:...................................................................................................· .

NGUOl PHl)C IIOI(Ky va ghi r8 ho ten)

DAI DIEN DON VI.. .(Ky va ghi r8 ho ten)

58

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