Mspconv

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Convert er forMicrosoft Publisher

for Adobe

PageMaker

6.52 for Windows

95, Wind ow s 98 and Wind ow s NT 4.0

User Guide

1.5

version

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he Con verter for Microsoft Publisher lets you quickly convert Microsoft Publisher

pu blication s and tem plates created in Microsoft Publisher 95, 97 and 98 in to Adob e

PageMaker

6.52 and later pu blication s for Wind ows

95/98 or Windows NT

4.0.

You can convert one p ublication at a tim e, or batch con vert a group of p ublications at on ce.

The amo un t of time it takes to convert a p ublication depend s on your comp uter configuration,

networ k activity, and on t he size and com plexity of the pu blication. The Converter for Microsoft

Publisher does no t supp ort pu blications written in d ou ble-byte Asian languages, such as Japan ese.

Inst alling t he Conver t er f or M icrosof t Publisher

Adobe PageMaker 6.52 mu st be installed on your system in ord er to u se the Converter for

Microsoft Publisher. The Co nverter au tom atically installs with PageMaker 6.5 Plus.

To install the Convert er for M icrosoft Publisher:

1

Exit all programs run ning on your comp uter and turn off all virus-protection software.

2

Drag th e Converter for Microsoft Pub lisher folder (Mspcon v) to a desired location on the har d

disk of your Windows computer.

The folder contain s the program (M spconv.exe), this User Guide (Mspconv.pdf) , the On line Help(Mspcon v.hlp), and suppo rtin g files (Mfc42.dll, Msvcirt.dll, Msvcrt.dll).

Bef ore yo u conve rt a M icrosof t Publisher publicatio n

or template

Publications u sing these Microsoft Publisher features will not convert to PageMaker u nless you

make some ad justmen ts. For mo re information, see Features that change or do n ot imp ort

on p age 4 of this User Guide.

Page size:

The largest single page size that you can have in a PageMaker file is 42 by 42 inches,

and its largest facing page size (like a boo k) is 17 by 22 in ches. If the M icrosoft Pu blisher page

is larger than that (includin g border s), redu ce its size.

Numbe r of pages:

The maximum number of regular pages that you can have in a PageMaker file

is 999 pages. If the Microsoft Publisher file has mor e pages than t hat, split it into two o r m ore files

before converting. Then, in PageMaker, you can boo k th e split files so they behave as one file.

For mo re information, see Features that change or do not im port on p age 4 of this User Guide.

T

Adobe PageM aker 6 .52 for W indow s 95 and W indow s NT

Converter for Microsoft Publisher

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ADOBE PAGEM AKER 6.52 a nd PAGEM AKER 6.5 PLUS

Converter fo r M icrosoft Publisher

Convert ing one or more publicat ions

This section covers the basic steps for converting Microsoft Publisher pu blications and temp latesto Win dows PageMaker 6.52 files. Step-by-step in struction s for converting th e Microsoft Publisher

pu blication s and tem plates to PageMaker are also available from the converters main m enu

(choose Help > Contents).

A caution ary not e before you begin: not all Microsoft Publisher pu blications and tem plates will

convert seamlessly into PageMaker p ublications, because a Microsoft Pub lisher feature m ay

no t exist in PageMaker, or a feature m ay no t work exactly the sam e way in bo th p rogram s.

The converter does mu ch of the work aut om atically, but you m ay have to rework som e parts of

the pu blication t o get the results you expect. For mo re inform ation , see Adjusting the converted

pu blication or tem plate in PageMaker on page 9 of this User Guide.

To convert a M icrosoft Publisher publication or tem plat e:

1

Close the Microsoft Pub lisher pu blication s or temp lates you want to convert.

2

Locate and o pen t he Mspconv folder, and t hen d oub le-click the converter icon to start

the program.

Note:

If you get an O LE error m essage wh il e ru nn in g the convert er, you m ay need t o in crease

th e am ount of avail able m em ory by closin g any open appl icati ons, freein g up hard- di sk space,or both . N ote that PageM aker does not have to be ru nn in g in order to u se the convert er.

3

From the m ain m enu, choo se File > Select Files.

4

In th e Select Files to Con vert dialog box, locate th e folder con tainin g the Microsoft Pub lisher

pu blications or temp lates you want to convert.

By default, Microsoft Publisher tem plates are stored in a folder called PageWiz or Temp late inside

Microsoft Pub lishers pro gram folder.

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5

Select th e file or files you wan t to convert, and then click Select. To see a valid file withou t a .pub

extension , choo se All Files for Files of Type.

To select m ul ti ple fil es, press the Ct rl key whi le cli cking th e files you w ant .

The pu blication (s) appear in th e list box within th e main Con verter for Microsoft Publisher

windo w. If you chan ge your m ind an d do n ot want to con vert a publication or tem plate, select

it an d ch oose File > Remove Files.

6

Cho ose Option s > Conversion Settings, and specify how you wan t to convert text and pictu re

boxes, as follows:

Specify whether to convert text b oxes to fram es or text b locks. Regardless of which opt ion you

select, all emp ty text boxes, text in non rectangular b oxes, and inline text ob jects will convert

to frames.

Specify wheth er to convert p icture boxes to graphics with fram es or to graph ics on ly, with n oframes. Regardless of which op tion you select, all emp ty pictur e boxes will convert to emp ty frames.

7

Specify the folder to wh ich you want the converted p ublications or temp lates saved. (If you skip

this step, the converted p ublications are stored in the sam e folder as the or iginal Microsoft

Publisher pu blications.) Choose File > Save To Same Folder to remo ve the checkm ark and open the

Cho ose Destination dialog box. Specify the folder an d click Select.

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Click Con vert.

The win dow d isplays the list of files selected, a pro gress indicator (which sho ws the pro gressof the conversion ), and the status of the file conversion : m eans the file converted success-

fully; m eans conversion was un successful, and m eans conversion was successful but

had some problems.

The converter uses the same filename as the original, but add s the extension .p65 for pu blication s

and .t65 for tem plates (for exam ple, the M icrosoft Pub lisher filenam e Sam ple.pub will convert

to Sample.p65).

9

For m ore inform ation on each file converted d ur ing on e session, choose View > Log or click

the View Log butto n ( )

on t he toolbar to o pen t he Mspconv.log file.

You can then click the Save or Print button if you want a m ore perm anent record of th e

inform ation, or click OK to close the View Log dialog box.

10

If you wan t to convert m ore files, select the files you just converted, choo se File > Rem ove Files,

and th en continue with Step 3.

11

Wh en you are fin ished, choo se File > Exit.

Feat ures that change or do not import

The following section s itemize the features that either do n ot convert or ar e changed in som e way

in th e conversion process. Most elemen ts, like text characters, tran slate withou t requ iring chan ges,

so you can work in the pu blication without h aving to type or impor t the text again. Other elements

convert to sim ilar items that requ ire adjustments to prepare the pu blication for final outp ut. (For

example, PageMaker and Microsoft Publisher com pose text differently so line breaks may chan ge

when a p ublication is converted.) For features that d o n ot convert, these features are removed and

do not appear in the converted PageMaker pu blication.

General sett ings

M easurement units set t o centimeters:

Convert to m illimeters.

Tools > Snap To Objects:

Does not convert.

Tools > Options > Preview Fonts in Font Lists:

Does not convert.

Tools > Optio ns > Impro ve Screen and Printer Color M atching:

Does not convert.

Tools > Options > Hyphenation Zone larger than 2 inches:

Converts to 2 inch es.

Tools > Hyphenate > Confirm Every Automat ic Hyphen:

Does not convert.

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Grouping:

Microsoft Publisher sup por ts mu ltilevel grou ping. When you con vert a Microsoft

Publisher pu blication to PageMaker, all objects within t he m ultilevel grou p are retain ed, but

the concept of levels is removed. These are th e exception s:

Ob ject with a shado wTh is object converts as two objects, group ed together to behave as on e

object. If the ob ject was originally part of a group , after conversion it is not p art of th e group.

TablesEach cell in a table converts to a separat e frame o bject, and all cells in a row are grou ped

so they behave as one o bject. If the t able was originally part o f a grou p, after conversion it is no t

part of the group.

N ote:Al l grou ped objects are placed on t he bottom of th e PageM aker stacki ng order. To m ove a group

to th e front , select t he group, an d th en choose Element > Ar ran ge> Br in g to Front.

Page layout features

Single page size greater than 42 by 42 inches:

Does not convert.

Facing page size greater than 17 by 22 inches:

Does not convert.

Numbe r of regular pages greater than 999:

Page 1,000 and b eyond do es no t convert.

Cards and invitatio ns:

Each panel (such as the cover and the inside of the card) con verts,

is rotated , and is positioned in th e approp riate corner of th e PageMaker print ed page.

If the card has two pan els per p rinted page (such as a tent card or b ook fold), up to 1,998 pages

convert; the rest do no t convert.

If the card has fou r pan els per pr inted p age (such as a side fold card or to p fold card), up to 3,996

pages convert; the rest do n ot convert.

Banners:

Do n ot convert.

Complex, frame-intensive publications:

Some pu blication s (such as yearly calendars and bu siness

form s) convert, but som e text m ay be lost du ring conversion . Wh en you open the pu blication

in PageMaker, it may be in th e wrong orientat ion, such as in por trait orient ation (t aller than wid e)

instead of land scape orientation ( wider than t all). To set the pu blication to t he correct orientation ,

choose File > Do cum ent Setup. For O rientat ion, choose Wide, and then click OK.

Start with page number: If the Start With Page num ber plus the total num ber of pages in the

pu blication is greater than 9,999, the start with p age nu m ber converts to 1.

Columns and row s:

Convert to manual layout guides.

Pasteboard items:

Elemen ts on each pasteboard are copied to th e right side of the PageMaker

pasteboard . Element s that fall out side of 45.5 by 45.5 inches are moved to the edge of th e

PageMaker pasteboard . Element s that are larger than 45.5 by 45.5 inches do no t convert. Note that

PageMaker has on e pasteboard t hat is used for all pages in a p ublication.

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Text at tr ibutes and text features

Files written in unsupported languages:

The converter does not convert pu blication s writtenin dou ble-byte Asian languages, such as Japanese.

Text smaller th an 4 po ints:

Converts to 4-point text.

Text larger than 650 points:

Converts to 650-point text.

Text w rap:

Converts to a rectangular wrap. For m ore inform ation , see Wrappin g text arou nd

graph ics on page 210 of the Ad obe PageM aker 6.5 U ser Gui de.

If your text d oesnt look like its wrapp ing pro perly in PageMaker, try th is: click the p ointer tool

in the to olbox, select and m ove the text frame that you are wrapp ing text aroun d, and th en press

Ctrl+Z to un do th e move. The text should wrap p roperly.

If you r Microsoft Publisher text wraps aroun d a n onr ectangular object (such as a circle), whenyou convert the p ublication, the text wrap will be a rectan gular wrap.

Spacing between characters:

Do es no t convert when ap plied to characters or as part o f a style.

Spacing betw een l ines larger than 1 300 points:

Converts to 1300-point leading.

Spacing between lines in increments smaller than 0.1:

Rounds up to the n earest 0.1 point.

Underline All, Underline Words, and Double Underline:

Convert to text with t he Und erline style.

Bullets and numbering:

Do n ot convert. Before you convert, m anu ally num ber steps and ad d

sym bols for b ullets. Or, after you convert, to add fancy bullets and au tom atic num bering to selected

PageMaker text, choo se Utilities > Plug-ins > Bullets and Nu m bering.

First lett ers (drop caps):

Convert to th e same fon t and size as the rest of the text in the paragrap h.

Text boxes

All Microsoft Pu blisher text boxes convert to PageMaker fram es or text blocks, depen ding on your

conversion settings. In PageMaker, you can pu t text and p ictures into th e same frame.

Continued on Page and Continued from Page references:

Do n ot convert.

Text b ox ma rgins:

If the Microsoft Publisher text box m argins are wider than the text box (th e text

can go beyond th e edges of the text box), the margins are reduced to be within th e fram e in

PageMaker. This can cau se you r text to be overset; for m ore inform ation , see Recomposing a

pu blication on p age 10 in th is User Guide o r see Text form atting an d word processing on page105 of the Ad obe PageM aker 6.5 U ser Gui de.

M ult icolumn te xt blocks:

Convert to a text frame or text block object (depen ding on the

conversion option settings) for each column. The objects are linked and grouped together so they

behave as one.

Text bo x border:

Converts based on the to p b ord ers weight, style, and color.

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Text box w ith shadow:

Converts as two ob jects: the frame, and a shadow o bject offset by 1/16 inch

down and to the right o f the frame, with a 50 percent t int of th e border color. The two objects are

group ed so they behave as on e.

Tables:

Each cell in the tab le converts to a separate fram e object, with a o ne-p oint black border.

All cells in a row ar e group ed so th ey behave as on e object.

Borde rs and line style s

Border w idth:

Converts, but th e object m ay be slightly larger than in Microsoft Pub lisher

this increase in size is only noticeable for an object with a h eavy border. If the bor der wid th

is in increments smaller than 0.1, the border width roun ds up to the n earest 0.1 point.

Border styles:

BorderArt bord ers convert to a p lain border in PageMaker.

Line width in increments smaller than 0.1:

Rounds up to the n earest 0.1 point.

Lines wit h end po ints and end styles:

Convert withou t the en d p oints and end styles.

Lines with shadows:

Convert as two o bjects: the line, and a shadow o bject offset by 1/16 inch

down and to the r ight o f the line, with a 50 percent tint of th e border color. The two objects

are group ed so they behave as one.

Hairlines:

Convert to 0.3-point line weight, which is larger th an a PageMaker h airline. To chan ge

it to a PageMaker hairline, select th e line, and then choose Elem ent > Stroke > H airline.

Picture boxes

All Microsoft Pub lisher p icture boxes convert to graph ics with fram es or to graph ics on ly (withno frames), depend ing on your conversion settings. In PageMaker, you can pu t text and p ictures

into th e same frame. In Microsoft Publisher, a picture is stored as an em bedd ed Windo ws metafile

(W MF); PageMaker saves it in t he same form at.

Picture b ox ma rgins:

If the Microsoft Publisher picture box m argins are wider than the pictu re

box (the pictu re can go beyon d th e edges of the pictur e box), the m argins are redu ced to be within

the fram e in PageMaker.

Picture box border:

Converts based on the to p b ord ers weight, style, and color.

Picture with shadow :

Converts as two ob jects: the picture, and a shadow o bject offset by 1/16 inch

down and to th e right of the picture, with a 50 percent tint of th e border color. The two objects are

group ed so they behave as on e.

Recolored imported pictures:

In M icrosoft Publisher, you can im port a picture, and th en change

its color. When you convert the p ublication, the pictu re does not r etain th e color chan ge; it uses

the or iginal pictur e color.

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Predefined shapes:

Most pred efined shap es convert to polygons. If youve mod ified the

predefin ed shape in Microsoft Publisher, PageMaker reflects that chan ge in t he n ew polygon .

These are the exceptions:

Cur ved line Converts, bu t PageMaker do es not have a curved line too l. If the predefin ed shape

has curves, PageMaker app roximates that curve using the p olygon tool. For th e following shapes,

the cur ve in PageMaker may not exactly m atch th e curve in Microsoft Publisher, and the shape m ay

be slightly larger in PageMaker.

Rectangle with roun ded cornersConverts all roun ded corners to PageMaker medium roun ded

corner. To chan ge the corner, select the rectangle, and then choose Elemen t > Roun ded Cor ners.

Round quotation shapeConverts to a p olygon qu otation shape with straight lines.

Banner shap esThe following shapes convert to a r ectangle.

Predefi ned shape w ith shadows:

Converts as two objects: the predefined shape (converted

to a po lygon) , and a shadow object offset by 1/16 inch down and to th e right of the po lygon,

with a 50 percent t int of th e bord er color. The two o bjects are group ed so they behave as on e.

Linked o r em bedd ed (OLE) objects:

Convert to an em bedd ed Windows m etafile. It is no lon ger

linked to th e OLE program and file, so you cant do ub le-click it to ed it it.

WordArt:

Converts to an em bedd ed Windows m etafile. It is no lon ger linked to th e WordArt

progr am , so it cann ot be edited within PageMaker.

Web page background pictures:

Do n ot convert; however, you can ad d a Web page backgroun d

picture when you export the PageMaker publication to HTM L form at. For m ore information,

see Preparin g a PageMaker Pub lication for H TML on p age 455 of the Ad obe PageM aker 6.5

U ser G ui de.

Color

Colors display differently in PageMaker and Microsoft Publisher, so the d isplay and out pu t from

the converted pu blication m ay differ slightly from t he or iginal pu blication . Each color (except forblack, white, red, green, and blue) is converted an d add ed to t he Colors palette as PublisherColor1,

PublisherColor2, and so on.

Note:

If a color i s used i n t he M icrosoft Publisher pu blication, but that porti on of the publication cannot

be converted in to PageM aker, th at color w il l n ot be added t o the Colors palett e.

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Tints:

Convert to PageMaker tints and are added to t he Colors palette.

Shades:

Convert to t he equivalent PageMaker color and are ad ded to the Colors palette.

Patterns:

Most pat terns convert to a PageMaker fill pattern using the b ase color. The fill pattern

backgroun d converts to wh ite. These are the exception s:

The Clear fill pattern con verts to t he PageMaker None fill.

The following fill patter ns convert to solid colors using th e Microsoft Publisher base colors.

Gradients: Convert to a solid color using th e Microsoft Pub lisher grad ients base color. The color

is add ed to th e Colors palette.

Adjusting t he convert ed publicat ion or tem plat e in

PageMaker

This section describes several quick tips for adjusting a converted p ub lication . For m ore

information, see the Ad obe PageM aker 6.5 U ser Gui de.

To ope n a converted M icrosoft Publisher publ icat ion or temp late using PageM aker 6 .52:

1 Start PageMaker, and choose File > O pen .

2 Select th e pu blication , and th en click OK.

3 If PageMaker displays the font -m atching d ialog box, select a substitut e font, select Temp orar y

or Perman ent, and t hen click OK. For m ore information on font substitution, see Append ix B on

page 477 of the Ad obe PageM aker 6.5 U ser Gui de.

The pu blication open s and is titled using the sam e filenam e as the or iginal, but with th e extension

.p65 for p ublications and .t65 for tem plates.

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Recomposing a publication

After you convert a Microsoft Publisher publication, you shou ld first run the PageMaker built-indiagnostics on th e converted p ub lication . PageMaker detects and corrects inconsistencies in th e

pu blications file stru cture, as well as simu ltaneou sly recomp osing all text in t he p ublication.

Examine every page in the pu blication . Due to recom position, it is possible that som e text becom es

overset (youll see a red t riangle in a text b locks botto m windo wshade han dle which ind icates m ore

text needs to be flowed).

Check the line endin gs, word an d letter spacing, and hyphen ation o f text. To adjust text

composition, you can adjust tracking, word and letter spacing, and hyph enation op tions

in PageMaker. For m ore inform ation, see Text format ting an d word processing on

page 105 of the Ad obe PageM aker 6.5 U ser G ui de.

To run diagnostics on a publication and recompose text:

1 Click the poin ter tool in the too lbox to ensure that n o elem ents are selected on t he page.

2 Hold down Ctrl+Shift while choosing Type > Hyphenation .

3 Choose File > Save As to save the chan ges.

N ote:If your t ext d oesnt look li ke it s w rappi ng properl y in PageM aker, tr y thi s: cli ck the poin ter tool

in th e toolbox, select and m ove the text f ram e th at you are w rappi ng text ar ound , and then press Ct rl + Z

to un do the move. T he text shoul d w rap properly.

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supply the brain with

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Working w ith graphics

Use the Contr ol palette to verify and adjust the p osition, dimen sions, and scale of graphics in thepu blication . Rotated o bjects m ay shift when converted.

If you wish to ad just the rotat ion o f any object in th e converted p ublication, no te the selected

reference point (center po int of rotation) on the Proxy ( ) in the Control palette before rotating.

In M icrosoft Pub lisher, objects are always rotated arou nd the center. Wh en converted, th e default

reference poin t of all objects in PageMaker is the up per left corn er. For m ore inform ation , see

Using the reference-po int Proxy on page 191 of the Ad obe PageM aker 6.5 U ser Gui de.

O bject rotat ed w it h dif ferent r eference point s

Gett ing help

If you have questions abo ut how to work in PageMaker, check the following resou rces for

information:

Ad obe PageM aker 6.5 U ser Gui de.

PageMaker Online Help. To see Online Help, press F1 while PageMaker is open. To see a topic,

type its nam e in the O nline Help index.

Readme.doc, installed in t he sam e folder as PageMaker.

PageMaker section of th e Adob e Web site, http ://www.adobe.com

If you are new to PageMaker, you m ay find th ese topics of part icular interest:

Creating a new PageMaker pub lication using a tem plate script. In M icrosoft Pub lisher, to create

a new p ublication you typically use a PageWizard that guides you thro ugh the steps of creating a

new pu blication . In PageMaker, you can d o th e same th ing using a script to create business cards,

brochu res, calend ars, invitations, letterhead , and m ore. For m ore inform ation , see Using scripts

on p age 467 of the Ad obe PageM aker 6.5 U ser Gui de.

Adding text and p ictures. In PageMaker, you can pu t text or pictu res into a frame, and you can

create custom shap ed frames called po lygons. For m ore inform ation, see Graph ics and text

objects on page 179 of the Ad obe PageM aker 6.5 U ser Gui de.

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Send ing a pu blication to an out side printer. For m ore inform ation , see Using th e Save for Service

Provider plug-in on page 411 of the Ad obe PageM aker 6.5 U ser Gui de, and the Adobe Prin t

Publishin g Gui de.

Exportin g a PageMaker p ublication as Adob e Acrobat Portable Docum ent Format (PDF).

Before you expo rt your p ublication, you m ay want to ad just its layou t from p ort rait (taller than

wide) to lan dscape (wider th an tall) for better o n-screen viewing; PageMaker can d o th is for you

auto m atically. For m ore inform ation, see Adjusting a layou t au tom atically on page 85 of th e


Exporting a PageMaker publication to HTML format. For more information, see Preparing

a PageMaker Pub lication for H TML on page 455 of the Ad obe PageM aker 6.5 U ser Gui de.

Hyper text links in PDF and H TML docum ents. For m ore inform ation , see About hyper text

links on p age 431 of the Ad obe PageM aker 6.5 U ser Gui de. Getting consistent color in PDF and H TML docum ents. PageMaker includes an on line color

library that consists of the colors m ost Web bro wsers use to display text and graph ics in H TML

docu m ents. For m ore inform ation , see Getting consistent color on line on p age 442 of the


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conditions do not download th e software. The term s of an end user license agreement accom pa-

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If the software is designed for u se with an application software prod uct ( the Host Application)

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as set forth below, such software is licensed to you subject to the term s and con dition s of the End

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