PRE-DEPARTURE BRIEFINGFORLINKAGE MASTER PROGRAMPHRDP3

Asia SEED

August 2009

Contents

Preparing for Departure Upon Arrival:

Day 1: Entry Procedure Day 2: Registration

Allowances Academic Life Living in Japan

Tohoku (Miyagi)

KeioYNU

(Kanagawa)

IUJ(Niigata)

Miyazaki

Ritsumeikan(Kyoto, Shiga)

APU (Oita)

Yamaguchi

Hiroshima

Kobe

GRIPSHitotsubashiTakushoku

Waseda

BEFORE DEPARTURE

30 KG Luggage Allowed (extra charge will be required)

All luggage must be carried on your own

Passport, Visa, State Secretary Letter (SekNeg)

Do you need to bring Japanese Yen? Unnecessary

Luggage All fellows should manage carrying their own luggage

Restrictions on liquids, gels & aerosols as carry-on baggage

All liquids, gels and aerosols must be contained in individual containers max 100 ml and put in transparent re-sealable plastic bag.

Please show the plastic bag at the security checkpoint separately from other carry-on baggage, such as jackets, coats or electric products, for example laptops computers. Jackets, coats and laptops will be screened by X-ray.

You can still buy liquid, gel and aerosol duty free items such as water, juice and liquor in the departure area after passing through the security checkpoint

Cabin Luggage: 1 piece max 7 kg: Dimension 56x36x23 cm. Do not carry any sharps objects such as scissors, knives, cutters in cabin baggage.

UPON ARRIVAL

Entry Procedure: Quarantine Inspection Passport Control (Immigration ) Baggage Claim Customs Inspection

You will need to fill-in the respective forms. Please make sure you check both sides of the forms to complete.

ASIA SEED TOKYO STAFFS

Mr. Shimizu, Mr. Shozawa

Dr. Kawai, Mr. Ando, Ms. Matsuyama, Mr. Hara, Mr. Miyazawa

UPON ARRIVAL

Please IMMEDIATELY proceed to the arrival lobby once you have completed the entry procedure to meet the AsiaSEED staff waiting at the lobby;

You will receive your allowances for the first two months in cash (Please be careful not to lose your money);

If you want to send your luggage by courier, you can apply for the services at the courier counter. (Yen 2000-3000 /piece)

.

UPON ARRIVAL 1st DayAsiaSEED will accompany you to

continue your journey by bus / train / airplane to the respective universities;

Enter and settle in your lodgings, buy personal necessities.

2nd Day

•Go to the City / Ward office with AsiaSEED staff

•Register at the City Office for:

・ Foreign Resident Registration ・ National Health Insurance

FOREIGN RESIDENT REGISTRATION (GAIKOKUJIN TOROKU)

All Foreign residents in Japan are required to be registered at the local government office

Required documents 1 Passport 2 Two Photos (W 3.5 cm by H 4.5 cm) 3 About 300 Yen (for Certificate of Registration)

Foreign Registration Card will be issued in a few weeks. When ready, the card should be picked up by yourself at the City Office.

You must carry the card at all times.

PROCEDURE DIAGRAM

AR R IVAL

*2 PhotosPassport R eg is tra tion

Certification

P ick up ID card

10

Da

ys1

Da

y

U n ive rs ity

Insu rance

ASIASEED EMERGENCY CARD

AllowancesLinkage Master Program

PAYMENT FOR UNIT  

Item     JPY Nature of payment

1 Living Allowance Monthly 175.000 Lumpsum

2 Book AllowanceOnce at

Begin Program

30.000 Lumpsum

3 Seminar AllowanceOnce, upon

request50.000 Lumpsum

4 Typing AllowanceOnce at

Begin Program

150.000 Lumpsum

5 Settling-in Allowance Upon arrival 100.000 Lumpsum

6 Housing AllowanceOnce at

Begin Program

150.000 Lumpsum

7 Health Insurance Monthly 6.000 (max) At cost  

NATIONAL HEALTH INSURANCE

The invoices are sent to your home. Please forward the invoices to AsiaSEED Office and AsiaSEED will settle the insurance payment;

Insurance premium (about 1000 yen/month) differs from city to city;

70% of medical cost covered by NHI;

TRAVELER’S INSURANCE Benefit

Accident Death JPY 5,000,000

After effect JPY 5,000,000

Sickness Death JPY 5,000,000

Third Party Liability JPY 30,000,000

BANK ACCOUNT

Mitsubishi-Tokyo UJF Bank (MUFG) ATM: Seven-Eleven, Lawson, Family Mart…

Academic Life in Japan

ACADEMIC LIFE IN JAPAN(1. EARN YOUR DEGREE)

Time flies like an arrow. The duration of your study program in Japan is limited, only one year!

You need to make serious effort to earn your degree.

Have more initiative, practice analytical thinking, be more pro-active and confident, have academic curiosity.

You must improve English writing skills No plagiarism (severe consequences)

ACADEMIC LIFE IN JAPAN(2. UNIVERSITY LIFE)

Academic atmosphere is open for discussion with the professors, faculty members and fellow students.;

Try to be proactive and maintain close communication with professors, make use of the designated office hours to meet with the professors;

Talk to your supervisors or other faculty members, classmates, colleagues;

ACADEMIC LIFE IN JAPAN(3. REPORTING AND MONITORING)

Asia SEED requires Fellows’ Progress Report regularly (by email)

Asia SEED visits your university for monitoring at least once in a year

Any problems, concerns?

Please contact Asia SEED immediately for any assistance:

Shanghai International Building, 1-24-12 Shinkawa, Chou-ku, Tokyo 104-0033

Telephone: (03) 5566-0072

Fax: (03) 3552-7986(+81 and omit 0 from oversea)

Typical Japanese Single Room

University Dormitory or Private Apartment See Accommodation Information

Expenses Room Rent Water, Electricity, Gas, Telephone, Internet…

LIFE IN JAPAN(1. ACCOMMODATION)

Closet

15 – 20 m2

Modular bath

Entrance

Kitchen

Veranda

Bedroom

Expensive?

Don’t compare to the prices in Indonesia,

or you won’t buy anything!

LIFE IN JAPAN(2. PRICE OF GOODS)

Coke 350 ml 120-130 yen

Taxi 710 yen/2km (Tokyo)

Subway 160 - 300 yen (Tokyo)

MacDonald meal 600 yen

110 yen = 1 USD

Abide the Japanese Law Bicycle Registration Visa Community RulesHow to dispose garbage?

Try to establish good relationship with your neighbors

LIFE IN JAPAN(3. RULES)

AFTER COMPLETION

Asia SEED prepares your return ticket Returning day depends on Graduation

Ceremony at each university

End

We hope to see you with your diploma one year later!!