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Copyright 2005 by SSA Global Technologies, Inc.

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any way orby any means, including, without limitation, photocopying or recording, without the prior written consent of SSA GlobalTechnologies, Inc.

Important Notices

The material contained in this publication (including any supplementary information) constitutes and contains confidentialand proprietary information of SSA Global Technologies, Inc.

By gaining access to the attached, you acknowledge and agree that the material (including any modification, translation oradaptation of the material) and all copyright, trade secrets and all other right, title and interest therein, are the sole propertyof SSA Global Technologies, Inc., and that you shall not gain right, title or interest in the material (including anymodification, translation or adaptation of the material) by virtue of your review thereof other than the non-exclusive right touse the material solely in connection with and the furtherance of your license and use of software made available to yourcompany from SSA Global Technologies, Inc., pursuant to a separate agreement (Purpose).

In addition, by accessing the enclosed material, you acknowledge and agree that you are required to maintain such materialin strict confidence and that your use of such material is limited to the Purpose described above.

Although SSA Global Technologies, Inc., has taken due care to ensure that the material included in this publication isaccurate and complete, SSA Global Technologies, Inc., cannot warrant that the information contained in this publication iscomplete, does not contain typographical or other errors, or will meet your specific requirements. As such, SSA GlobalTechnologies, Inc., does not assume and hereby disclaims all liability, consequential or otherwise, for any loss or damageto any person or entity which is caused by or relates to errors or omissions in this publication (including any supplementaryinformation), whether such errors or omissions result from negligence, accident or any other cause.

Trademark Acknowledgements

SSA WAREHOUSE MANAGEMENT 4000 is a Registered Trademark of SSA Global Technologies, Inc., in the UnitedStates and/or other countries.

All other company, product, trade or service names referenced may be registered trademarks or trademarks of theirrespective owners.

Publication Information

Release: SSA

Warehouse Management 4000 Version 3.10

Publication Date: July 2005

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Table of Contents

INTRODUCTION............................................................................................................ 1WORKFLOW.................................................................................................................. 2

RECEIVE NOTIFICATION OF INBOUND LOAD..................................................................... 2SET UP EXPECTED INBOUND LOAD ................................................................................ 2GIVE PAPERWORK TO WAREHOUSE ............................................................................... 2RECEIVE LOAD AND UPDATE PAPERWORK...................................................................... 3UPDATE LOAD AND POST AS RECEIVED.......................................................................... 3CUSTOMER SCENARIOS................................................................................................. 3

RECEIVING METHODS................................................................................................. 5RFRECEIVING .............................................................................................................. 5CONSOLE-BASED RECEIVING ......................................................................................... 5

PREREQUISITE RECEIVING SETUP........................................................................... 6STORER........................................................................................................................ 6COMMODITY,ALTERNATE COMMODITY ........................................................................... 6CATCHWEIGHT AND CATCH DATA................................................................................... 6

ASNSTATUS HISTORY.................................................................................................. 7POSTATUS HISTORY .................................................................................................... 7LOTTABLES................................................................................................................... 7LOTTABLE VALIDATION FOR COMMODITY ........................................................................ 7PACK............................................................................................................................ 7PURCHASE ANDASN/RECEIPT DATA IMPORT................................................................. 7

PURCHASE ORDERS................................................................................................... 9MANUALLY ADDING A PURCHASE ORDER ........................................................... 10

VIEWING PURCHASE ORDER STATUS HISTORY............................................................. 12PURCHASE ORDER STATUSES ................................................................................. 13

CLOSING A PURCHASE ORDER..................................................................................... 13RE-OPENING A PURCHASE ORDER ............................................................................... 14VERIFYING AND CLOSING A PURCHASE ORDER............................................................. 15

ASN/RECEIPTS........................................................................................................... 17ENTERING AN ASN/RECEIPT ................................................................................... 18

ADDING ANASN/RECEIPT WITHOUT A PO.................................................................... 18DETAIL LISTVIEW LOTTABLES ............................................................................... 21ADDING ANASN/RECEIPT USING AN EXISTING PO....................................................... 22

ASNLOOKUP SCREEN ............................................................................................ 23REVIEWINGASNSUMMARY RECORDS ......................................................................... 24VIEWINGASNSTATUS HISTORY.................................................................................. 25

ASNSTATUSES ...................................................................................................... 26CLOSING ANASN ....................................................................................................... 27RE-OPENING ANASN.................................................................................................. 28

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VERIFYING AND CLOSING ANASN................................................................................ 30CONSOLE-BASED RECEIVING ................................................................................. 33RECEIVING USING THE CONSOLE .......................................................................... 34

PRINTING RECEIPT LABELS USING THE CONSOLE ......................................................... 37RECEIVING CATCHWEIGHT PRODUCTS ......................................................................... 39RECEIVING LOTTABLE PRODUCTS ................................................................................ 39RECEIVING LOTTABLE PRODUCTS USING THE CONSOLE................................................ 41

RF RECEIVING............................................................................................................ 43RFNAVIGATION REMINDER ...................................................................................... 43

RECEIVING USING RF................................................................................................ 44VALIDATIONS DURING RECEIVING......................................................................... 50

QUANTITY VALIDATION DURING RECEIVING ................................................................... 51ALTERNATE COMMODITY ........................................................................................ 54RECEIVING LOTTABLE PRODUCTS........................................................................ 55

RECEIVING LOTTABLES USING THE RF......................................................................... 56UCC/EAN 128 RECEIVING ......................................................................................... 59

PROMPTS.INI............................................................................................................... 59PROCESSING .............................................................................................................. 60

RECEIPT REVERSALS............................................................................................... 61PERFORMING A RECEIPT REVERSAL .................................................................... 62RECEIVING REPORTS ............................................................................................... 65RECEIVING EVENTS .................................................................................................. 66COMMENT FORM ....................................................................................................... 69

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iv SSA Warehouse Management 4000 Receiving User Guide

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Chapter

1

Introduction

Introduction

Receiving is the process of bringing product into the facility and entering information

into the ASN/Receipt when the product arrives.

SSA Warehouse Management 4000 can accommodate a wide range of receiving

scenarios. Designed to integrate tightly with existing Advanced Planning and

Scheduling (APS), Order Management (OMS), Transportation Management (TMS),

and other planning or execution systems, SSA Warehouse Management 4000 canreceive inbound order information from many different sources.

SSA Warehouse Management 4000 can receive product in a validated (against a PO

and ASN/Receipt) or invalidated (no PO or ASN/Receipt) manner. The PO and

ASN/Receipt can be populated via keyboard entry, EDI, or proprietary host interface.

Once the receiving information is entered, SSA Warehouse Management 4000

reports it to other systems using EDI or proprietary host interfaces. Receipts can be

tracked down to the case or pallet ID level.

The SSA Warehouse Management 4000 receiving process includes all of the

activities necessary to receive product into the facility, whether it involves actually

unloading trucks, rail cars, or shipping containers at a loading dock, or recording the

movement of product from an in-house assembly line into storage. The goal of

receiving is to process product quickly and accurately and allow the office and the

receiving dock to crosscheck each other.

SSA Warehouse Management 4000 Receiving User Guide 1

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Introduction

Receive Load and Update PaperworkAs the product is unloaded, associates can check the load against the information on

the ASN/Receipt. They note any discrepancies and send the updated worksheets back

to the office. Alternatively, RF terminals can be used to scan the information.

Update Load and Post as ReceivedUsing the updated worksheets, an office data entry operator updates information about

the load and posts it as received. RF terminals can also automatically update the

system.

Customer ScenariosThe illustration below details where in the system information is given when a receipt is

performed.

POASN

Inventory

ASNNOPO ASN

NOPONOASN PO

Usually Retail

Usually Third Party

Logistics (3PL)

Usually Manufacturers Other scenarios are:NEW ASN, PONEW ASN, NO PO

NOASNPO

RFonlyRF

only


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Introduction

4 SSA Warehouse Management 4000 Receiving User Guide

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Chapter

2

Receiving Methods

Receiving Methods

RF ReceivingUsing the Radio Frequency (RF) receipt option, users can receive product against an

ASN or Purchase Order (validated), or without an ASN or Purchase Order (invalidated)

as the product arrives at the warehouse. Receipts can also be performed using

alternate product codes created during the Commodity setup.

Console-based ReceivingUsing the PC console (GUI), users can receive product against an existing or new

ASN. If you enter a PO number into the ASN record that is being updated, the system

updates the associated PO with the receipt information. If no PO is entered during the

ASN update, then the receipt is termed invalidated. The main difference with console-

based receiving is that you enter the information into the ASN/Receipt on the GUI after

the product arrives in the facility, rather than ahead of time. Many facilities call the

resulting document a Warehouse Receipt.


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Receiving Methods

ASN Status HistoryTo view the status history for ASNs, the following flags must be enabled in the System

Administ rat ion Configure System Settings screen: LOGASNHEADERSTATUS orLOGASNDETAI LSTATUS. These flags determine whether the system retains ASN

history.

PO Status HistoryTo view the status history for POs, the following flag(s) must be enabled in the System

Administ rat ion Configure System Settings screen: LOGPOHEADERSTATUS orLOGPODETAI LSTATUS. These flags determine whether the system retains PO history.

LottablesLottables are characteristics of a Lot that is unique to a Commodity. When theseattributes change, a new Lot is assigned to the affected Commodity. SSA Warehouse

Management 4000 currently supports Lottable01 through Lottable10.

Lottable Validation for CommodityLottable validation verifies that Lot attributes for a Commodity meet pre-defined

requirements, such as Shelf Life.

PackThe Pack code determines the Unit of Measurement (UOM) SSA Warehouse

Management 4000 uses to track product in the facility. Each Pack code uses one or

more UOM. A UOM is a type of quantity, such as each or case. SSA Warehouse

Management 4000 treats the UOM as a component of a package. The Pack is used

to store, pick, and process product based on the smallest sellable unit. When setting

up a Pack code, specify:

All UOMs associated with the package

Which UOM shall be used to track product in the package.

Purchase and ASN/Receipt Data ImportElectronic Commerce is used to import and export Purchase and ASN/Receipt Data

through the interface file. Electronic Commerce provides a set of functions that can be

used to exchange information between the SSA Warehouse Management 4000

Client/Server product and external systems. The data is transmitted as flat text files.

For additional information, refer to the SSA Warehouse Management 4000Interface

Guide.


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Receiving Methods


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Chapter

3

Purchase Orders

Purchase Orders

The topics in this section provide an overview of Purchase Order processing, and

identify the steps to manually add a new Purchase Order in SSA Warehouse

Management 4000. The following topics are covered:

Purchase Orders

Manually Adding a New Purchase Order Viewing Purchase Order Status History

Closing a Purchase Order

Re-opening a Purchase Order

Verifying and Closing a Purchase Order

A Purchase Order (PO) is a contract between the buyer of the product and vendor of

the product. If the buyer intends to store products in your warehouse, they are referred

to as the Storer, or owner of product. The Storer can send the facility, via fax or phone

call, a copy of the purchase order for product due to arrive, or the information can be

downloaded via EDI or a proprietary host interface. Tracking the information on the PO

expedites the actual receipt process.


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Purchase Orders

Manually Adding a Purchase Order

Although most warehouses download POs into SSA Warehouse Management 4000,

the steps below describe how to manually add a PO in SSA Warehouse Management 4000.

1. Navigate to Warehouse Documents Purchase Order. The PurchaseOrder Screen displays.

2. Right-click the screen and select Add New Record. The Purchase Order:

(New) screen displays.

Note

A system-generated PO Number is automatically created. This number

can be changed to a non-sequential value (for example, add a letter or

name). If the number is changed to a sequential number that has not yet

been used by the system, it can later cause duplication errors, resulting insystem termination.

Purchase Order: (New) - Form Tab

Note

To view the form fields by category rather than all at once, Right-click the PO

header and select Extended View.

3. In the Buyer/Storerfield, type the name of the Storer that is purchasing the

product (scroll down on right side of screen to see field).


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Purchase Orders

Or

Right-click the field and choose Lookup Values for Storer, then select a

Storer.

4. If applicable, populate the remaining (optional) PO header fields. Although the

remainder of the PO header fields is not required to save the header record,warehouse requirements can vary.

5. In the Detail List, type the Commodity code for the first detail line in the

Commodity field and then press Tab. Or, Right-click the field and choose

Lookup Values for Commodity, then select the appropriate Commodity.

6. To change the UOM, select it from the UOMdrop-downlist.7. Based on the UOM selected, in the Ordered field, enter the quantity of the

Commodity ordered.

8. If it is necessary to adjust the quantity of the Commodity that the Buyer has

already received, enter it in the Received field, according to the UOM you

selected.

Notes

Although updating the Received field has no effect on the inventory

balances, you should not manually populate the Received field.

This field is automatically updated when product is received on the

ASN, or if it is imported.

To view a UOM/component breakdown for the Commodity, right-

click the Detail List and choose Computed UOM.

9. To enter additional detail lines, right-click the Detail List, chooseAdd orContinuous Add, and repeat steps 5 through 8.

10. Right-click and select Save.

Note

1) To print barcode labels for a Commodity, right-click the

screen and select one of the following commands on the

Labels sub-menu (Case Labels, Pallet Labels or Container

Labels).

2) Enter any additional information that you want to display on

the label, and specify the number of copies.

3) Right-click the screen and choose Print. The LLM utility must

be installed to print barcode labels.


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Purchase Orders

4) For additional information on Label Printing, refer to the SSA

Warehouse Management 4000Administrators Guide.

Viewing Purchase Order Status HistoryPurchase Order Status history allows you to track and view the status history of

Purchase Orders as they move through different stages within the warehouse.

1. Navigate to Warehouse Documents Purchase Orders. The PurchaseOrder screen displays.

2. To narrow the search for Purchase Orders, enter the search criteria into the

appropriate fields and selectApply Search . The List tab displays.

Note

If only one record meets the search criteria, the record displays in Form

view. To view the order details, right-click and select View Items.

(Continue with step 4).

3. Click the blue book in front of the Purchase Order. The Detail List tab displays.

4. Right-click either the header or detail list area and select Status History. The

Status History tab displays.


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Purchase Orders




Note


view. Right-click and select View Items, to view the order details.


3. Click the blue book in front of the Purchase Order. The Detail List tab displays.

4. Right-click the header and select Close PO. The Status of Purchase order

header and detail is changed to Closed.

Note

Any attempt to make changes to a PO in Closed status displays an error

message.

Re-opening a Purchase OrderPurchase Orders closed manually or automatically can be re-opened if required.

However, a Purchase order that has been verified and closed cannot be re-opened. To

re-open a purchase order, follow these steps:




Note


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Purchase Orders

Warning Message

OK Cancel

The system will update (NNN) records to Verified Closed.

Press OK to complete this Update

Press Cancel to Return to the List

7. Click OK to verify and close selected records.

Note

Any attempt to make changes to a PO in Verified Closed status displays

an error message.


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Chapter

4

ASN/Receipts

ASN/Receipts

The topics in this section provide an overview of ASN/Receipt processing and identify

the steps to add a new ASN/Receipt to the system. The following topics are covered:

ASN/Receipt

Adding an ASN/Receipt Without a PO

Adding an ASN/Receipt Using an Existing PO

Reviewing ASN Summary Records

Viewing ASN Status History

Closing an ASN

Re-opening an ASN

Verifying and Closing an ASN

The Advance Shipment Notice Receipt (ASN/Receipt) is a receipt document in SSA

Warehouse Management 4000. Information, such as Carrier and receipt date is

tracked on the ASN. An ASN can be populated from a Purchase Order (PO) and

multiple POs can be associated with the ASN. The ASN/Receipt process allows the

warehouse to prepare for the arrival of product, which increases efficiency and

improves accuracy. Barcode labels can be printed in advance and associates can be

allocated accordingly.

The expected receipt information can be transmitted electronically via EDI, proprietary

host interface, or entered manually.

The ASN/Receipt can be used for actual receipt of the product into the warehouse,

which reduces data entry time and simplifies the receipt process. Some facilities refer

to the ASN/Receipt as the Warehouse Receipt.


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ASN/Receipts

Entering an ASN/Receipt

Adding an ASN Receipt without a POIf a PO has not been entered for the inbound order, you can manually enter all of the

information into the ASN/Receipt form.

Adding an ASN/Receipt Using an ExistingPOIf a PO has been entered for the inbound order, you can retrieve the PO information

into the ASN/Receipt and populate the remaining fields, saving repetitive data entry.

Note

After information from the Purchase Order is added to the ASN, any changes

to the ASN automatically updates the Purchase Order when the ASN Receiptis saved.

Adding an ASN/Receipt without a PO1. Navigate to Warehouse Documents ASN/Receipt . The ASN/Receipt

screen displays.

2. Right-click the screen and selectAdd New Record. The ASN/Receipt: (New)

screen displays.

Note

A system-generated ASN Number is automatically created. This number

can be changed to a non-sequential value (for example, add a letter or

name). If the number is changed to a sequential number that has not yet

been used by the system, it could cause duplication errors, resulting in

system termination.


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ASN/Receipts

ASN/Receipt: (New) - Form Tab

3. To use a different receipt type, select an option from the Receipt Type list.

The default is Normal.

4. If processing a Case Level or SSCC receipt type, set theAl low Auto Receipt

field to Yes.


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ASN/Receipts

Notes

WhenAllow Auto Receipt is selected, and the ASN record issaved, the system validates Pallet IDs/License Plate Numbers

(LPNs) contained within the details do not already exist in SSA

Warehouse Management 4000. The system also verifies that

Commodities set up for Inbound Catchweight/Catch Data and

Lottable Validation contain the required data on the detail line.

If the above checks pass, the ASN record is saved. If any of the

detail lines fail validation, a message displays allowing you to save

the ASN or make corrections and attempt to save the record again.

To use Auto Receipt processing, theAl l owSi ngl eScanRecei vi ng flag must be to set to Yes on the

Storer Control tab. For additional information, refer to the SSAWarehouse Management 4000 User Reference Guide, Chapter 3

Setup, Setting Up a Storer.

5. Type the name of the carrier that is transporting the product in the Carrier

field, and press Tab. Or, right-click the Carrierfield to select Lookup Values

for Carrier, and then select the carrier.

6. Enter the date the product is scheduled for receipt in the Receipt Date field.

7. If the default value is incorrect, enter the correct value in the Storerfield.

Users can also right-click the Storerfield, choose Lookup Values for Storer,

and then select the appropriate value.

8. If applicable, fill in theremaining (optional) ASN/Receipt header fields. These

fields are not required to save the record, but they do depend on the

warehouse business operation. Refer toASN/Receipt Field Definitionslater in

this chapter for more information on these fields.

9. In the Detail List, type the commodity code for the first detail line in the

Commodityfield and press Tab. Or, right-click and select Lookup Values forCommodity, and then select the commodity.

10. To change the UOM, select it from the UOM list.

11. To assign an ID to the line item, enter it in the Movable Unit (Last) field.

12. To change the default receiving location for the line item, enter the code for

the location in the Location (Last) field.

13. Based on the UOM selected, enter the expected quantity for the Commodity in

the Expected field.


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ASN/Receipts

Detail List View LottablesTo view or add lottable attributes, Right-click the Detail List screen and select View

Lottables. The Lottable01 through Lottable10 fields display.

Notes

These fields can also be populated when receiving through the RF

(Lottable Validation on Receipt).

All Lottable entries are validated if Lottable Validation has been

activated for the commodity.

All ten Lottable fields can be entered on one detail line.

1. To enter additional line items, right-click the Detail List at the bottom of thescreen, chooseAdd, and then repeat steps 7 through 12 above.

2. To record the expected weight or data information for Commodities that

require weight/data capture, click the Weight/Data tab. The Weight/Data tab

displays.

3. Right-click and selectAdd. Detail line information displays.

ASN/Receipt - Weight/Data Tab

4. Type the expected weight for the commodity in the Expected Total Weight

field. To enter data, scroll to the right and enter it in the appropriate field (data

is usually a serial number or a manufacturing number).

Note

Refer to the SSA Warehouse Management 4000Catchweight/Catch Data

User Guide for additional information on catchweight and catch data

processing.


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ASN/Receipts


Note

To print barcode labels:

Right-click the screen and then select one of the commands on the Labels

sub-menu (Case Labels, Pallet Labels, Container Labels or Receive/Putaway

Labels).

Enter the additional information that you want to appear on the label and

specify the number of copies.

Right-click and select Print. The LLM utility must be installed to print barcode

labels. For additional information, refer to Console-based Receiving.

Refer to the SSA Warehouse Management 4000Administrators Guide forinformation on setting up label printers.

Adding an ASN/Receipt Using an Existing PO1. Follow steps 18 inAdding an ASN/Receipt Without a PO.

2. Right-click the Detail List and select Populate from POs. The Purchase

Order screen displays.

3. Right-click and selectApply Search from the menu that displays. The

Purchase Order screen with the List tab displays.

Note

If only one PO exists for the Storer, the Form tab displays.

Purchase Order - List Tab

4. Double-click the PO to insert the Commodity information associated with the

selected PO into the ASN/Receipt Commodity Detail List.


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ASN/Receipts

5. Check the line items in the Detail List and change them as necessary.

6. To view lottable attributes, right-click and select View Lottables.7. To enter additional line items, right-click the Detail List at the bottom of the

screen, selectAdd, and then repeat steps 15 underDetail List View

Lottables.


ASN Lookup ScreenThe ASN Lookup screen is used to assist customers who receive product at the door

without the corresponding paperwork that identifies the ASN to which the product is

assigned. This screen allows the customer to enter a SKU or an RMA number, press

ENTER, and receive the screen containing ASN details upon which the item displays.

You can also query a specific ASN from the current screen.

To look up the ASN details from the ASN Lookup screen:

1. Navigate to Warehouse Documents ASN Lookup . The ASN Lookupscreen displays.

2. Enter the commodity or RMA. Right-click and selectApply Search from the

menu that displays. The ASN Screen with the List tab displays.

ASN Lookup Search Criteria

ASN Lookup List


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ASN/Receipts

Viewing ASN Status HistoryASN Status history allows you to track and view the status of ASNs as they move

through different stages within the warehouse.

1. Navigate to Warehouse Documents ASN/Receipt . The ASN screendisplays.

2. To narrow the search for ASNs, enter the search criteria into the appropriate

fields and selectApply Search . The List tab displays.

Note




3. Click the blue book in front of the ASN. The Detail List tab displays.

4. Right-click either the header or detail list area and select Status History. The

Status History tab displays.


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ASN/Receipts

ASN StatusesFollowing are the different statuses for ASN and ASN detail lines.

NewAnew ASN and ASN detail added to SSA Warehouse Management 4000 via an

interface or from the console.

In TransitCommodity has been shipped updated only by host system, or Commodity has

transferred from another warehouse using inter-facility transfer.

ScheduledA receiving appointment has been created.

In ReceivingQuantity Received > Zero and < Quantity Expected.

Received CompleteQuantity Received >= Quantity Expected.

ClosedDocument has been manually or automatically closed.

Verified ClosedDocument has been permanently closed.

CancelledDocument has been cancelled updated by host system only.

Note

The ASN status is set to In Receiving if at least one of the lines have aquantity received greater than zero. Also, the ASN status is set to Receipt

Complete if the sum of the quantity received is greater than the quantity

expected summed by SKU.


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ASN/Receipts

4. Right-click the header and select Close ASN. The Status of the ASN header

and detail is changed to Closed.

Note

Any attempt to make any type of changes to an ASN in Closed status

displays an error message.

Re-opening an ASNASNs that are closed manually or automatically by the system can be re-opened.

However, an ASN that has been verified and closed cannot be re-opened. To re-open

an ASN, follow these steps:

1. Navigate to Warehouse Documents ASN/Receipt . The ASN screendisplays.

2. To narrow the search for ASN, enter the search criteria in the appropriate

fields and selectApply Search. The List tab displays.

Note





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ASN/Receipts

3. Click the blue book in front of the ASN. The Detail List tab displays.

4. Right-click the header and then select Reopen ASN. The status of the ASN

header and detail is changed to its applicable status.

Note

Any attempt to re-open an ASN in Verified Closed status displays the

following error message.


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ASN/Receipts

Verifying and Closing an ASNA supervisor should verify and close an ASN. When the product is received against the

ASN, it is ready to be closed permanently. To verify and close ASN follow these steps:

1. Navigate to Warehouse Documents Verify Close PO/ASN. TheVerified Closed screen displays.

2. To narrow the search for ASN, select Type as ASN, enter the search criteria

into the appropriate fields, and then selectApply Search . The List tab

displays.

3. Click the Verify Close check box for ASN to be Verified Closed.

4. Right-click and choose Select All to select all check boxes.

5. Right-click and choose Deselect All to deselect all the check boxes.

6. Right-click and select Verify Close to verify and close all selected ASNs. The

system totals the number of records to be updated and displays the followingwarning message (with NNN being the number of records checked).

Warning Message

OK Cancel

The system will update (NNN) records to Verified Closed.

Press OK to complete this Update

Press Cancel to Return to the List


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7. Click OK to verify close selected records.

Note

Any attempt to make changes to the ASN in Verified Closed statusdisplays an error message.


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Chapter

5

Console-based Receiving


The topics in this section provide an overview of Console-based receiving, and identify

the steps to receive products using the PC console (instead of an RF gun). The

following topics are covered:

Receiving Using the Console

Printing Receipt Labels Using the Console Receiving Lottable Products Using the Console

Console-based receiving is the process of receiving product using the computer (PC)

console instead of an RF gun. This is also referred to as using the GUI (Graphical

User Interface).

The process of receiving product is very similar to entering an ASN/Receipt, as

described in the previous section. The main difference is that you enter information

into the ASN/Receipt afterthe product has arrived in the facility, rather than ahead of

time. Many facilities call the resulting document a Warehouse Receipt.

Using the PC Console (GUI), you receive product against an existing or new ASN. If a

PO number is entered into the ASN record that is being updated, the system validates

the associated PO with the receipt information. If no PO is entered during ASN update,the receipt is considered invalidated.


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Receiving Using the Console

1. Navigate to Warehouse Documents ASN/Receipt . The ASN/Receiptscreen displays.

2. To narrow the search for ASN Receipts, enter the search criteria into the

appropriate fields. Right-click and selectApply Search . The List Tab displays.

Note

If only one record meets the search criteria, the Form Tab displays.


ASN Receipt - List tab

3. Click the blue book in front of the ASN/Receipt associated with the arriving

load. The Detail List tab displays.

ASN Receipt-Detail List

4. Verify the information in the ASN/Receipt against the actual receipt.

5. Populate the following fields:

Received - Quantity of the line item received.

Date (Last) - Date the total quantity of product was received for the

item.

LPN - Case or pallet ID for the line item. (Optional)


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ReasonCode field - Records the condition of the product. For example,

if the product was damaged during shipment, it is noted in this field.

(Optional)

Note

The ReasonCode field is valid only if the facility is using pallet IDs. If the

facility does not use pallet IDs, use a location type ofDAMAGE to

record and track damaged product.

Location (last) field - Location where the product was received.

6. Right-click and select Save. Or, select Receive All.

Note

Any attempt to make changes to an ASN or PO in Cancelled statusdisplays the following error message.

Note

Any attempt to make changes to a PO in Closed status displays the following

error message.


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Note

Any attempt to make changes to a PO or ASN in Verified Closed status

displays the following error message.

Note

Any attempt to make changes to an ASN in Closed status displays the

following error message.


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Printing Receipt Labels Using the ConsoleSSA Warehouse Management 4000 provides users with the option to manually print

receipt labels from the console. By selecting a right-click option from either the headeror detail level on the ASN, labels are printed. The following labels are available for

printing:

Case Labels

Pallet Labels

Container Labels

Receive/Putaway Labels

1. Follow steps 1-4 in the above topic (Receiving Using the Console).

2. Right-click either the header or detail line level of the ASN, select Print

Labels, and then select the type of label to print. (Options are: Case, Pallet,

Container, or Receive/Putaway). The corresponding Label screen displays.

Case Label: (New)


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3. Enter any additional information you want to display on the label. Then, scroll

down to specify the number of copies, and the printer ID.

Notes

If the Receive/Putaway option is selected from the header level,

the system displays the details for the first label.

The details must have a received quantity greater than zero to be

considered for printing. If you select Cancel, the prior screen

displays and labels do not print.

If the Receive/Putaway option is selected from the Detail Line

level, the system prints a label foronly the detail line selected.

When this option is selected, the system does not check for a

received quantity greater than zero.

IfAuto-Print label when system generates LPN at receipt ischecked on the Storer Control tab, the system automatically prints

a Receive/Putaway label for the system-assigned, Storer specific

LPN. This label prints to the printer specified by the RF receiver. If

no printer is specified, the label is sent to the default printer on the

Label Configuration screen.

Sample Receive/Putaway Label


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4. Right-click and select eitherPrint orPrint All.

Notes

Selecting Print prints only the selected label to the default printer.

If the Print All option is selected, all labels associated with the ASN

print to the default printer.

The details must have a received quantity greater than zero to be

printed. If you select Cancel, the prior screen displays and labels do

not print.

Receiving Catchweight ProductsDuring Console-based receiving, SSA Warehouse Management 4000 identifies

whether the Commodity is a catchweight or catch data item by displaying a C after the

Received field in the Detail List tab. In addition, the Weight/Data tab is enabled, which

allows you to enter weight and data information for the item. For additional information,

refer to the SSA Warehouse Management 4000 Catchweight/Catch Data User

Guide.

Receiving Lottable ProductsWhen receiving Commodities into the warehouse, periodically different lot numbers

need to be captured and validations need to be performed on each lottable product. A

lot is a number that combines products with like attributes. Storer requirementsdetermine the attributes that define the lottable criteria. For example, a food

manufacturer might lot perishable foods according to an expiration date.

During Console-based receiving, SSA Warehouse Management 4000 displays

lottable fields based on the Commodity entered in each ASN detail line. The Detail List

tab displays an L next to the Received field for Commodities identified with lottable

fields. When receipt data is transmitted, SSA Warehouse Management 4000

determines whether any of the lottable fields require validation. If none of the fields

require validation, the receipt is accepted and the changes are reflected on the ASN

record. If any fields require validation, SSA Warehouse Management 4000 validates

the date format and (or) minimum shelf life rules. If the Receipt was received through

the APIs and an ExternalLot was specified, then the lottables are already be set to the

expected values and cannot be changed. The ExternalLot can be changed onlythrough the APIs and not in the Console. Based on the data entered, the receipt is

either processed or an error message is returned.


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Note

Validation requirements for lottables are set up on the Lottable

Display/Validation screen. Refer to the SSA Warehouse Management 4000

User Reference Guide, Chapter 3 Setup, Setting Up LottableDisplay/Validation for additional information.

SSA Warehouse Management 4000 validates the following during Console-based

receiving:

Data entered in a lottable field is in valid date (YYMMDD) format.

Only six (6) characters can be entered.

All characters must be numeric.

The MM section must be in the range of 01-12.

The DD section of the data must be valid based on the MM dataentered. For example, if the MM is 01, the DD must be within the range

01-31; if the MM is 02, the DD must be within the range of 01-29, and so

on.

Data entered in a Lottable field passes minimum shelf life rules.

If the Shelf Life Code Type defined at the Commodity level is Expiration

Date, the system subtracts the date entered from the receiving date. If

the resulting number is greater than or equal to that entered in the

Minimum Shelf Life on Receiving field on the Lottable Maintenance

header, then SSA Warehouse Management 4000 updates the ASN

record.

If the resulting number is less than that entered in the Minimum ShelfLife On Receiving field on the Lottable Maintenance header, the

system returns an error message indicating that the Minimum Shelf Life

Rules have been violated.

Validation can also be set to check against Manufacturing Date rather

than Expiration date.

Data entered in YYMMDD format is the standard date format for a

geographical region, and stores the new value in the lottable04 and lottable05

fields on the ASN/Receipt record.

The date format and makes the conversion if the Screens date format is

different from the standard date format in Screens on the computer or server

to YYMMDD format.


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Receiving Lottable Products Using the Console1. Follow steps 1-6 in the topic Receiving Using the Console.

2. Right-click the ASN Detail List, and then select View Lottables. Tab through each

lottable field. If the field is Required, you cannot tab through it. Fill in the

appropriate lot information for that field.

ASN/Receipt - Lottables Tab

Note

If there is no Commodity entered in the ASN detail line, the View Lottables

command is grayed out. Entries for lottables can also be made directly on

the Detail List Tab, rather than the Lottables Tab.

3. Right-click and select Save. The ASN/Receipt is updated.

Notes

If the required lottable fields are not populated for a Commodity, an error

message displays indicating that required lottable fields remain for the

Commodity.

If any lottable fields require validation, SSA Warehouse Management

4000 performs a validation check on the date format and (or) Minimum

Shelf Life. If the data entered passes validation, the update is processed. If

the validation fails, an error message displays.


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RF Receiving

RF Receiving

The topics in this section provide an overview of RF Receiving, and the necessary

steps to receive products using an RF gun. The following topics are covered:

Receiving Using RF (With PO/ASN and Without PO/ASN)

Case Level Receiving

Quantity Validation During Receiving

Alternate Commodity

Receiving Lottable Commodities Using RF

UCC/EAN 128 Receiving

The Radio Frequency (RF) gun is a device used to perform warehouse tasks, such as

receiving, picking, and replenishment. Using the RF receipt option, users can receive

products against an ASN or Purchase Order (validated), or without an ASN or

Purchase Order (invalidated). Receipts can also be performed using alternate product

codes created during the Commodity setup.

RF receipts automatically update inventory balances, Purchase Orders, and ASNs

when identified.

RF Navigation Reminder Use ESC to return to a previous screen.

Use ENTER to accept the information when finished.

The up, down, left and right arrows allow you to move from one line to the next

or within a line on a RF screen.

Note

The order of the fields listed below can differ from the fields on your screen.Field order is based on the settings in PREditor, which varies for each

customer.

Chapter

6


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RF Receiving

Receiving Using RF

1. From the RF Main Menu, select Receipt. The Printer ID (PID) screen displays.

If printing labels, enter the Printer ID for the facility.

Printer ID (PID)

2. Press ENTER. The Receive Tasks (RCM) screen displays.

Receive Tasks (RCM)

3. Select Standard. The ASN screen displays.

ASN


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RF Receiving

4. In the TYPE field press R if you are entering an RMA, otherwise pressA

5. Perform one of the following options for the DOC field:

If yourTYPE is RMA then you must enter an RMA number, you cannot

use the lookup function to find an RMA, it must be scanned or keyed in.

EnterNOASN RF advances to Standard Receipt screen.

EnterNEW The system creates a new ASN and advances to the

Standard Receipt screen.

Enter anASN Number TheASN Receipt Type determines whether the

RF advances to the Standard Receipt screen or the Case Level Receipt

screen. For additional information on case level receiving, refer to Case

Level Receiving.

6. Press F2 forASN Lookup . The following screen displays.

ASN Lookup

ASN Lookup is a search screen that retrieves ASNs based on criteria you

enter.

7. Scan or type the Storer, Commodity (PROD), Purchase Order (PO), Carrier

Reference (CREF), and Pallet ID/LPN in the corresponding fields. Press

ENTER.

Note

PROD is the only required lookup field. An Alternate Commodity can

also be entered in this field.


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RF Receiving

The system returns the matching ASN. If the system cannot find a

matching ASN, a message displays indicating the ASN was not found. If

more than one record is found, the following screen displays, which allows

you to scroll through multiple records. Press 6 to move forward to the next

page, or press 4 to go back to the prior page.

ASN Lookup 2

8. Scroll and select the ASN receipt and press ENTER. The ASN screen displays

with the ASN field populated.

9. Press ENTER to begin receiving. The Receive (D1) screen displays.

Receive (D1)


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RF Receiving

10. Populate the following fields by scanning or typing the information:

STOR - Storer ID.

PROD - Commodity ID being received.

Notes

After you enter the Commodity; the PACK field is pre-populated with

the associated Pack code. If receiving an Alternate Commodity, SSA

Warehouse Management 4000 returns the associated Pack code

and the default unit of measure defined for the Alternate Commodity.

Refer toAlternate Commodity for additional information.

Additional validations can occur on the PO, ASN, or Commodity,

depending on whether the Storer has been set up for Receipt

Validation. For additional information on Receipt Validation, refer to

the SSA Warehouse Management 4000User Reference Guide,

Chapter 3 Setup, Setting Up a Receipt Validation.

PO - PO number associated with the receipt.

If receiving without a PO, enterNOPO.

If receiving a new ASN with no PO, enterNOPO.

QTY - Quantity received.

Note

If the Perform Qty Validation field on the Receipt Validation Template

is set to Yes, the system validates quantity discrepancies. Foradditional information, refer to Quantity Validation During Receivingin

this section.

RJCT - Rejected receipt quantity. If nothing is rejected, enter0. (This is a

required field.)

UOM - Unit of measure received.

PACK - Pack code associated with the Commodity.


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RF Receiving

11. Press ENTER. Page 2 of the Receive (D1) screen displays.

Receive (D1) (page 2)

12. Populate the following fields by scanning or typing the information: LPN - Case or pallet ID received.

Notes

To produce a system-generated LPN, complete the remaining

fields and then press F6. The LPN is directed to the printer

selected at login.

The LPN contains the associated receipt information (PO, ASN,

and so on). If the Storer is not set up to allow system-generated

LPNs, an error message displays and the LPN is not generated.

HOLD - If item is received damaged, type Damage in this field.

ISRP - If receiving onto a rainbow pallet, type Y in this field. The

default is set to N. Refer to the SSA Warehouse Management 4000

Inventory Management User Guide for additional information on

Rainbow Pallet Processing.

LOT01 through LOT10 - If lottable requirements have been set up

for the Commodity, lottable fields display. Scan or type the lot

information. Refer to Receiving Lottable Products for additional

information.

PZONE - Displays the default Putaway Zone for the Commodity.13. Press ENTER to accept. The received quantity increases by one.


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RF Receiving

14. Press ESC to return to the screen.

Note

To see the effects on inventory, navigate toWarehouse Inventory Inventory Transactions.To verify the update, navigate to

WarehouseDocuments ASN/Receipt: Do a search on the Storer.

Click the blue book in front of the ASN to see the detail information.

Scroll over to see the Received column.


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RF Receiving

Validations during Receiving

1. Any attempt to do RF receiving against an ASN that is in a Closed status


2. Any attempt to do RF Receiving against a PO that is in a Closed status



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RF Receiving

3. Any attempt to do RF Receiving against an ASN or PO that is in a Verified

Closed status displays following error message.

4. Any attempt to do RF Receiving against an ASN or PO that is in a Cancelled

status displays the following error message.

Quantity Validation during ReceivingReceipt Validation is the process in which the system checks for specific data on a

Commodity during the receiving process, and validates the data is accurate before

allowing the receipt to process.

The Receipt Validation screen allows users to set up a template, define validationrequirements for the template, and later apply the template to Storer records. When

the template is applied to the Storer, the receipt validation requirements are applied to

all Commodities for that Storer. The only quantity validation performed at the time of

receipt is for overages. If the Perform Qty Validation field on the Receipt Validation

Template is set to Yes, the system validates the quantity entered during receiving and

relays any discrepancies.


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RF Receiving

For additional information, refer to the SSA Warehouse Management 4000 User

Reference Guide, Chapter 3 Setup, Setting Up a Receipt Validation.

If the Perform Qty Validation field is set to Yes, the following message

displays when you attempt to confirm a receipt where the receipt quantity

exceeds the expected quantity by a lesser percentage than defined on theOverage Override % field.

Receiving: Warning Message


displays when you attempt to confirm a receipt where the receipt quantity

exceeds the expected quantity by an equal or greater percentage than defined

on the Overage Override % field, but less than the percent defined in the

Overage Hard Error % field.

Notes

You must enter a valid reason code to complete the receipt

transaction.

An over-receipt can occur against the ASN, PO, or both

documents.

The reason code is updated on the ASN Commodity Summary

tab and the PO order detail line.


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RF Receiving

Override Message


displays when you attempt to confirm a receipt where the receipt quantityexceeds the expected quantity by an equal or greater percentage than defined

on the Over Hard Error % field. You cannot complete the receipt transaction

on the current ASN.

Over Receipt Error Message


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RF Receiving

Alternate Commodity

Commodities in a warehouse can be identified with a variety of labels, each referring to

the product by a different name or item number. For example, a product can belabeled with a UPC and a vendor item number. The vendor item number could be

considered anAlternate Commodity. During RF receiving, SSA Warehouse

Management 4000 can recognize any Alternate Commodity, provided the Master

Commodity has been linked with one or more Alternate Commodities. The link setup

process is done through Support Setup Alternate Commodity.During RF receiving, you can scan any label on the box for the Commodity number. If

you scan a Master Commodity, SSA Warehouse Management 4000 returns the

Pack and default Unit of Measure (UOM) for the Master Commodity. If you scan an

Alternate Commodity, the system returns the Pack and default UOM defined for the

Alternate Commodity. If there is no Pack or UOM defined for the Alternate Commodity,

SSA Warehouse Management 4000 returns the defaults set up for the Master

Commodity.

During the course of any other RF operation, if you scan an Alternate Commodity, the

system returns the details related to the Master Commodity.

Note

For information on setting up Alternate Commodities,refer to SSA

Warehouse Management 4000 User Reference Guide,Chapter 3 Setup,

Setting Up an Alternate Commodity.


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RF Receiving

Receiving Lottable Products

During RF Receiving, SSA Warehouse Management 4000 displays lottable fields

based on the Commodity you enter or scan. When receipt data is transmitted, SSAWarehouse Management 4000 performs a check to determine if any of the lottable

fields require validation. If none of the fields require validation, the receipt is accepted

and the changes are reflected on the ASN record. If any of the fields require validation,

SSA Warehouse Management 4000 performs a validation check. Based on the data

entered in the lottable fields, the update is either processed, or an error message is

returned.

During RF Receiving, SSA Warehouse Management 4000 performs the following

validation and conversion process:

Data entered in a lottable field is in valid date (YYMMDD) format.

Only six (6) characters can be entered.

All characters must be numeric.

The MM section must be in the range of 01-12.

The DD section of the data must be valid based on the MM data entered.

For example, if the MM is 01, the DD must be with the range 01-31; if the

MM is 02, the DD must be within the range 01-29, and so on.

Data entered in a lottable field passes minimum shelf life rules.

If the RF Receiving Code Date Type is E (Expiration Date), the system

subtracts the date entered from the receiving date. If the resulting number

is greater than or equal to that entered in the Minimum Shelf Life On

Receiving field on the Lottable Maintenance header, then SSA

Warehouse Management 4000 updates the ASN record.

If the resulting number is less than that entered in the Minimum Shelf Life

On Receiving field on the Lottable Maintenance header, the system

returns an error message indicating that the Minimum Shelf Life Rules

have been violated.

Validation can also be set to check against the Manufacturing Date rather

than the Expiration Date.

Data entered in YYMMDD format is converted to the standard date format for

a geographical region, and stores the new value in the lottable04 and

lottable05 fields on the ASN/Receipt record.

If you set a standard date format in Screens on the computer or server to

YYMMDD format; when a date is entered for a lottable field on the GUI

and (or) RF, SSA Warehouse Management 4000 checks the date format

and makes the appropriate conversion if the Screens date format is

different.


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RF Receiving

Receiving Lottables Using the RF1. Follow Steps 1-6 in RF Receiving.

Note

Based on the Commodity entered in the PROD field, SSA Warehouse

Management 4000 checks the Lottable Maintenance table and returns

all visible and required lottable fields for that record.

Receive (D1)


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RF Receiving

2. Scan or type the Lot information in the corresponding fields.

Notes

SSA Warehouse Management 4000 verifies whether any of thelottable fields require validation. If none of the fields require

validation, the system allows the receipt and the Received Quantity

on the RF screen increases by one (1).

If you enter data into a lottable field that has a date format

validation selected, SSA Warehouse Management 4000 verifies

whether the date is in the appropriate format (YYMMDD). If the

validation fails, the following error message is returned: Invalid date

format.

If you enter data into a lottable field that has Minimum Shelf Life

validation selected, SSA Warehouse Management 4000

performs a check on the date entered to ensure that it passes theMinimum Shelf Life rules. If the validation fails, the following error

message displays.

Receiving Shelf Life Error

Note

The default is set to N for Accept Receipt.


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RF Receiving

If you press ENTER with the field set to N, you are returned to the Receipt

Entry screen with the data displaying that failed the validation check. You

can then perform one of the following actions:

Press ESC, which cancels the receipt.

Modify the data and press ENTER to reconfirm the receipt.

Press ENTER with the data already displayed, which attempts the

validation process again on the same data.

If you change theAccept Receipt field to Y and press ENTER, SSA

Warehouse Management 4000 confirms the receipt and accepts it, even

though there is insufficient shelf life.

2. When the lottable fields pass all validation checks, you are returned to the MainRF Menu and the Received Quantity is increased by one.


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RF Receiving

UCC/EAN 128 Receiving

Advancements in barcode technology have allowed vendors to create labels that

contain multiple bits of data within a single barcode. SSA Warehouse Management 4000 allows the receiver to scan a UCC/EAN 128 barcode at any time during the entry

of an RF receipt record. The system:

Recognizes the scan of this barcode

Parses the information into its individual data elements

Populates the appropriate RF fields.

UCC / EAN 128 symbols include:

A light margin ( [ )

A start character (A, B, orC)

A FNC character ( 1 )

Application Identifier (A1

A2

A3

A4) A two- to four-digit prefix used to identify

the type of data that follows

Data string Alphanumeric data string which follows the AI

A symbol check character

A stop character ( ] )

Any label scanned that begins with [A1, [B1,or[C1 signifies that the barcode is

UCC/EAN 128. The system then parses the data string associated to each application

identifier (AI) into the appropriate fields. A UCC/EAN 128 barcode label can be

comprised of multiple (AI) data combinations in the same barcode.

Prompts.iniThe prompt s. i ni file must be modified to manage the field mapping configurations

for UCC/EAN 128. All of the supported AIs must be entered into prompt s. i ni , along

with the SSA Warehouse Management 4000 database field mappings for the AI data

strings.

To support multiple Storers with the same prompt s. i ni file, the system allows

multiple AIs to be mapped to the same SSA Warehouse Management 4000

database field. For example, Storer A can have the AI associated with Manufacturing

Lot Number mapped to Lottable 03, while Storer B can have the AI associated with

Unit Weight mapped to Lottable 03. The system produces a warning message during

the setup ofprompt s. i ni , if you map two AIs to the same database field. In theinstance where a single UCC/EAN 128 label contains both of the AIs that are mapped

to a single database field, the last AI read is updated. No error is produced and the

second AI data string overwrites the first AI data string.

The system does not support mapping a single AI to multiple database fields. If this is

attempted, an error message similar to the following displays:

AI xxxx is already mapped to a database field. Cannot map an AI to multiple fields.


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RF Receiving

ProcessingUCC/EAN 128 labels can be used in conjunction with Case Level, SSCC and Standardreceiving, depending on the files updated in prompt s. i ni . For Case Level receiving,

one of the AIs and subsequent data strings in the barcode is the LPN number.

The parsing of data into the appropriate fields occurs regardless of the RF field the

cursor is in when the scan is done, provided the mapping has been done inprompt s. i ni . Data strings from unmapped AIs are ignored.

The advantage of using UCC/EAN 128 Receiving is that the data entry time is reduced

because required fields for capture are contained within the barcode and parsed at the

time of scan.

At any time, users can key the data to prompt the system to parse data strings into the

appropriate fields. For example, if you type [C1 (00)155512120000033312], the

system would recognize the [C1 as a UCC/EAN 128 symbol, recognize (00) to mean

LPN, and populate the LPN field with 155512120000033312. The RF system does not

make any distinction between scanning the label and manually keying the entire

barcode number.

Notes

For additional information on setting up Barcode Configuration, refer

to the SSA Warehouse Management 4000Users Reference

Guide,Chapter 3 Setup, Barcode Configuration.

For additional information on setting up the prompts. i ni file, refer

to the SSA Warehouse Management 4000Administrators Guide.


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Receipt Reversals

This section provides an overview of Receipt Reversals and identifies the necessary

steps to perform a receipt reversal.

Receipt reversal is the process of reversing inventory quantity after it is received into

the warehouse. Performing a receipt reversal resets information for Purchase Orders

and ASNs (Advanced Shipment Notices). This option corrects inventory and makes

the required data changes to accurately display the reversal on the PO and ASN.

Receipt Reversals can only be performed before putaway. Product must still be in the

original received location. Once product has been put away, an adjustment must be

performed. Adjustments are made to specific receipt lines with an UNRECEIVE reason

code on the Adjustments screen.

Note

Only the full quantity that was received on the receipt line number can be

reversed. Receipt reversals for Crossdock receipts only can be performed via

RF. This method requires a case ID.

WARNING!

Limit user access to Receipt Reversals.

Chapter

7


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Performing a Receipt Reversal

1. Navigate to Warehouse Documents Receipt Reversal.2. Right-click and selectAdd New Record . The Receipt Reversal: (New) screen

displays.

Receipt Reversal: (New)

3. Type the ASN/Receipt number in the Receipt Key field, or right-click to select

Lookup Values for Receipt Key, and then select the ASN/Receipt. The Detail

List tab displays.

Receipt Reversal: (New) - Detail List Tab

4. Under the Detail List, deselect the check box for the line item.


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Notes

To see the effects on inventory:

- Navigate to Warehouse Inventory Inventory Transactions.- Right-click and selectApply Search to see effects.

- Return to the Maintain ASN/Receipt screen.

Under the Detail List: Receive now = 0. Any attempt to reverse a PO that

is in a Closed status displays the following error message.

Note

Any attempt to reverse a PO/ASN that is in Verified Closed status



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Receiving Reports

The following table provides a list of all reports associated withReceiving. Refer to the

SSA Warehouse Management 4000Reports User Guide for additional informationon viewing and modifying reports.

Report Name Description

Purchase Order AuditList

Provides a listing of system activity against specified purchaseorders for a given time frame.

Purchase OrderDiscrepancy

Identifies differences between ordered and received quantities perpurchase order line.

Purchase OrderReports

Receipt Detail Provides a detailed view of receipts made per line. The quantityreceived per line and the details associated with that receipt

(Movable Unit, Location, and so on) display.Receipt Discrepancy Provides a summary view of receipt discrepancies by Commodity

where the quantity expected is not equal to the quantity receivedand the quantity received is greater than zero.

Receipt DiscrepancyDetail

Provides a detailed view of receipt discrepancies where thequantity expected is not equal to the quantity received and thequantity received is greater than zero. The details displayedinclude pack, location, and ID.

Receipt DiscrepancySummary

Provides a summary view of receipt discrepancies by receipt wherethe quantity expected is not equal to the quantity received and thequantity received is greater than zero.

Receipt Report Captures receipt and associated Purchase Order informationwhere the quantity received against an ASN is greater than zero.

Receipt Reports

Receipt Summary Provides summary receipt information by Commodity for all ASNreceipts. The total quantity received by commodity displays, sortedby receipt record.


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Receiving Events

The Events functionality enables the System Administrator to track daily warehouse

activities. The following table provides a list of Events associated withReceiving.These Events must be activated. Refer to the SSA Warehouse Management 4000

Administrators Guide and the SSA Warehouse Management 4000 Administrators

Reference Guide for more information.

Event Type Description

ASN Cancelled ASN Receipt record status has been changed to Cancelled.

ASN Closed ASN Receipt record status has been changed to Closed.

ASN Completed ASN Receipt record has been updated and fully received.

ASN Created ASN Receipt record has been created by a user or imported into

SSA Warehouse Management 4000.

ASN Deleted ASN Receipt record has been deleted or purged by a user or

administrator.

ASN In Transit ASN Receipt record status has been changed to In-transit.

ASN Line Cancel led ASN Receipt Detail record status has been changed to

Cancelled.

ASN Line Created ASN Receipt record has been created by a user or imported into

SSA Warehouse Management 4000.

ASN Line Deleted ASN Receipt Detail Line has been deleted or purged by a user or

administrator.

ASN Line In TransitASN Receipt Detail record status has been changed to In-transit.

ASN Line Scheduled ASN Receipt Detail record status has been changed to

Scheduled.

ASN Line Updated ASN Receipt record has been updated or modified.

ASN Scheduled ASN Receipt record status has been changed to Scheduled.

ASN Updated ASN Receipt record has been updated or modified.

ASN Veri fied Closed ASN Receipt record status has been changed to Verified Closed.

PO Cancelled Purchase Order record status has been changed to Cancelled.

PO Closed Purchase Order record status has been changed to Closed.

PO Completed Purchase Order record has quantity received against it.

PO Created Purchase Order record has been saved.

PO Deleted Purchase Order record has been deleted.

PO In Transit Purchase Order record status has been changed to In-transit.


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Event Type Description

PO Line Cancelled Purchase Order Detail record status has been changed to

Cancelled.

PO Line CreatedPurchase Order Detail Line has been saved.

PO Line Deleted Purchase Order Detail Line has been deleted.

PO Line In Transit Purchase Order Detail record status has been changed to In-

transit.

PO Line Scheduled Purchase Order Detail record status has been changed to

Scheduled.

PO Line Updated Purchase Order Detail Line has been updated or modified.

PO Scheduled Purchase Order record status has been changed to Scheduled.

PO Updated Purchase Order record has been updated or modified.

PO Verified Closed Purchase Order record status has been changed to Verified

Closed.

Receipt Li ne Completed ASN Receipt Detail Line has been updated and fully received.


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Comment Form

SSA Warehouse Management 4000

Receiving Guide

Every effort has been made to write this manual in as concise and accurate a manner

as possible. Nevertheless, errors do occur. If you find any errors in this documentation,

have difficulty with the wording, or just have comments or suggestions, please fill out a

copy of this form and send it to:

SSA Global Technologies, Inc.Technical Publications Department8777 Stemmons Freeway

Dallas, TX 75247

Please reference all errors, comments, etc., by chapter and page number. Thank you.


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