RFP GIS.docx

7/25/2019 RFP GIS.docx

1/19

REQUEST FOR PROPOSAL

ERP System / Infrastructure

Grupo Industrial Saltillo

Luis olina !u"anda# IT$

IT $irector

Octo%er &'t(# &)*+

TA!LE OF ,O-TE-TS


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Section Content Page

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Glossary 4

I General Information 4

A Background 4

B Purpose of RFP 5

C Invitation to Propose 5

D RFP Coordinator 5

E Proposer Inquiries

F Sc!edu"e of Events

# RFP Addenda $

II Scope of .or %

A Pro&ect 'vervie( %

B Progra) #oa"s %

C De"ivera*"es+Progra) '*&ectives %

D 'utco)es ,

E -iquidated Da)ages ./

F Process 0onitoring ..

# 1ec!nica" Require)ents ..

Su*contracting .2

I Insurance Require)ents .3

Resources Avai"a*"e to Contractor .4

Contact Personne" .4

III Proposals

A #enera" Infor)ation .

B Contact After So"icitation Dead"ines .

C Re&ection and Cance""ation .

D A(ard 6it!out Discussion .

E Proposa" Cost .

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F '(ners!ip of Proposa" .

# Proposa" Su*)ission .

Proprietar7 and+or Confidentia" Infor)ation .$

I Eva"uation Criteria .$

Announce)ent of A(ard .%

I8 Attac(ments .,

Service -eve" Agree)ent

GLOSSAR0

#IS9 #rupo Industria" Sa"ti""o

IP9 Interested Part7: Entit7 entering into a contract (it! #IS to provide services

out"ined in t!is RFP and t!e accepted proposa":

0ust9 Denotes a )andator7 require)ent ; fai"ure to inc"ude is grounds fordisqua"ification of t!e entire proposa"

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Redacted Proposa"9 1!e re)ova" of confidentia" and+or proprietar7 infor)ation

fro) one cop7 of t!e proposa" for pu*"ic records purposes:

S!a""9 Denotes a )andator7 require)ent < fai"ure to inc"ude is grounds for

disqua"ification of t!e entire proposa"

S!ou"d9 Denotes a preference= *ut not a )andator7 require)ent

6i""9 Denotes a )andator7 require)ent ; fai"ure to inc"ude is grounds for

disqua"ification of t!e entire proposa"

I1 GE-ERAL I-FORATIO-

A1 !ac2round

.: 1!e )ission of #rupo Industria" Sa"ti""o is to per)anent"7 ena*"e t!e opportunities of

(e""*eing and progress t!at i)prove t!e qua"it7 of "ife of ever7one #IS interacts (it!:

1oda7 #IS is an e>a)p"e of t!e vision and efforts of t!e Co)pan7?s founders and a

ref"ection of t!e !ard (ork= creativit7= and perfor)ance of t!ousands of individua"s

(!o !ave taken part in t!e Co)pan7?s deve"op)ent over t!e course of its %/;7ear

!istor7:

2: 'n a dai"7 *asis= t!e7 design= )anufacture and de"iver certain products "ike autoparts= gre7 iron= and foundr7 for !ouse!o"d co)ponents= f"oors= cera)ic coatings=

porce"ain= *oi"ers= kitc!en artic"es and e"ectro do)estics:

3: #IS !as *een a source of sta*i"it7= progress and persona" and econo)ic

deve"op)ent for t!eir s!are!o"ders= custo)ers= e)p"o7ees= supp"iers and

co))unities in (!ic! t!e7 operate: 1!e7 seek and strive for t!e #roup?s

sustaina*i"it7= conscious of t!e socia" *enefits t!is *rings:

4: #IS conducts t!eir *usiness *ased in t!ree funda)enta" pi""ars (!ic! support a"" t!e

actions9 .@ Respect for individua"s t!at for) part of t!e tea)= 2@ Be!ave in a (a7

assures t!e o*servance of t!e princip"es esta*"is!ed in t!e #IS code of Conduct= 3@

A sense of responsi*i"it7 t!at drives t!e) to reac! t!eir pro&ects:

5: 1!e7 (ant to *e an organiation (it! enduring success via t!e creation and

deve"op)ent of "eading *usinesses t!at are via*"e in t!e "ong < ter) and t!us=

)aintain t!e "egac7 (!ic! toda7 t!e7 !o"d so dear:

: #IS de)ands t!e !ig!est "eve" of professiona"is) fro) its e)p"o7ees= c"ients and

supp"iers: 1!erefore= its Code of Et!ics esta*"is!es rigorous standards of t!e

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operation of t!e organiation: #IS encourages t!e app"ication of its Essentia" 8a"ues

po"ic7 and *e"ieves it is vita" for )aintaining its prestige as an et!ica" corporation:

!1 Purpose of RFP

#IS is issuing t!is Request For Proposa"s for t!e purpose of se"ecting a qua"ified

ERP for t!eir different depart)ents as finance= )u"ti < sourcing= tec!nica"= "ega"=

)anufacture= )arketing= sa"es and )ore "eave t!e *usiness (it! (ide areas of

opportunit7 t!at can *e attacked (it! t!is strateg7:

,1 In3itation to Propose

.: #IS is e>tending t!e invitation to a"" t!e qua"ified entities to su*)it proposa"s for

services and infrastructure to support t!e *usiness needs and )anage t!e co)pan7

areas *etter= (it! support contracts of 24 !ours a da7= $ da7s a (eek on t!epre)ises "ocated in Sa"ti""o= Coa!u"ia: Services are to *e individua"ied and

co)pre!ensive (it! interventions to deve"op dai"7 ski""s inc"uding )one7

)anage)ent= )anufacturing efficient= *etter connectivit7= *usiness and sa"es

ad)inistration= reduction of costs= inventor7 ad)inistration and ot!ers:

$1 RFP ,oordinator

.:

A"" t!e requests for copies of t!is RFP and an7 (ritten questions or inquiries )ust *e

directed to t!e RFP coordinator "isted *e"o(9

-uis 0o"ina Bu&anda= I1D

ead of I1 Services

#rupo Industria" Sa"ti""o

B"vd: Isidro -pe ertuc!e o: .4,5

ona Centro Sa"ti""o= Coa!ui"a: C:P: 25///

P!one9 52 %44;242;.2//

"uis:)o"ina:*gis:co):)>

2: 1!is RFP is avai"a*"e in pdf for)at at t!e fo""o(ing (e* "ink9!ttps9++(((:drop*o>:co)+s!+%rnvn72sreq3/i5+AACeSiPGP&goC7ftHt6;u-kaJd"K/

3: An7 co))unication regarding t!is RFP )ust *e directed to t!e #IS RFP point of

contact na)ed a*ove: An7 co))unication *et(een Interested parties and ot!er #IS

staff )e)*ers concerning an7 point of t!is RFP is under no circu)stance a""o(ed:

Fai"ure of co)p"iance of t!e require)ents )entioned a*ove )a7 resu"t in proposa"

disqua"ification:

E1 Proposer In4uiries

.: #IS s!a"" consider a"" t!e inquiries in (ritten for) in regards to t!e RFP or t!e Scopeof Services *efore t!e specified date on t!e Sc!edu"e of Events: For an interested
https://www.dropbox.com/sh/8rnvny2sreq30i5/AACeSiPXPjgoCyft_tW-uLkYa?dl=0https://www.dropbox.com/sh/8rnvny2sreq30i5/AACeSiPXPjgoCyft_tW-uLkYa?dl=0https://www.dropbox.com/sh/8rnvny2sreq30i5/AACeSiPXPjgoCyft_tW-uLkYa?dl=0


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part7 to *e considered= a"" t!e requests and inquiries for c"arification and furt!er

deve"op)ent of a strateg7 to ans(er t!is RFP )ust *e received *7 t!e

afore)entioned person in t!e )arked address *7 t!e date specified in t!e Sc!edu"e

of Events:

2: 1!e on"7 for) of co))unication t!at co)es fro) t!e coordinator of t!is RFP t!at (i""

*e considered *inding in an7 (a7 is (ritten: An7 questions directed to t!e

coordinator of t!is RFP (i"" receive an officia" response:

F1 Sc(edule of E3ents

#IS )aintains t!e rig!t to s"ig!t"7 deviate on t!e dates specified on t!e fo""o(ing

Sc!edu"e of Events:

Sc(edule of E3ents Tentati3e Sc(edule

Re"ease of Request for Proposa" for

co))ents'cto*er 3/= 2/.5

Co))ents of t!e Pu*"ic49// p): CD1

ove)*er = 2/.5

otice of RPF for Pu*"ic ove)*er .3= 2/.5

6ritten questions receipt dead"ine:

49// p): CD1

ove)*er 2/= 2/.5

6ritten questions response: ove)*er 3/= 2/.5

Proposa"s receipt dead"ine:49// p): CD1

Dece)*er $= 2/.5

Eva"uation of Proposa" Dece)*er ,= 2/.5

Announce)ent of Contract A(arded Dece)*er 2.= 2/.5

Contract negotiations *eginning: Dece)*er 23= 2/.5 Beginning of t!e Contract: anuar7 5= 2/.

G1

RFP Addenda

.: In t!e event t!at a ne( revision of an7 part of t!e RFP !appens for an7 undisc"osed

reason= #IS s!a"" )ake pu*"ic addenda= supp"e)ents= and+or a)end)ents via

e)ai":

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II1 Scope of .or

A1 Pro"ect O3er3ie5

.: 1!e purpose of t!e a(arded contract (i"" *e to provide secure Enterprise Resource

P"anning LERP@ in Sa"ti""o= Coa!ui"a for a )a>i)u) of t(ent7;four L24@= seven da7 L$@

of capa*i"it7 and to satisf7 custo)er needs (it! t!e s7ste) i)p"e)ented: It?s

i)portant to e)p!asie t!at t!e support (i"" *e given for annua" )aintenance as (e""

as an7 contingenc7 t!at )ig!t arise over t!e course of t!e first t(o 7ears:

2: 1!e operations of #IS !ave *een gro(ing across t!e ti)e= )an7 of t!ese are no"onger sufficient de)and t!at opera*i"it7 needs= t!erefore it?s i)portant to adapt t!is

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ne( I1 s7ste) as support and infrastructure to strengt!en t!eir entrepreneuria" ski""s=

positioning and )arketing products and services:

3: 1!e purpose of t!is contract is to provide direct care= ti)e of response= ti)e of

so"ution= spare parts= specia"ists certification= price and pena"iation and ot!er I1

)aintenance services as descri*ed *e"o(= to )anage t!e safet7 and care of t!e

c"ients as (e"" as to provide t!e) (it! t!e ski""s necessar7 to function adequate"7 in

a "ess restrictive environ)ent as deter)ined *7 t!eir individua"ied person;centered

service p"an:

!1 Pro2ram Goals

.: 1o provide t!roug! t!e first 7ear )aintenance outsourcing of an ERP app"ied to t!e

different areas of #IS= suc! as finance resource )anage)ent= supp"7 c!ain

)anage)ent= !u)an resource )anage)ent= custo)er re"ations!ip )anage)entand )anufacturing resource )anage)ent: ence it= start a ne( progra) of

invest)ents= incorporate innovation to t!e product deve"op)ent and qua"it7:

,1 $eli3era%les/Pro2ram O%"ecti3es

1!e IP s!a""9

Provide $>24 coverage for )aintenance:

6ork &oint"7 (it! #IS to esta*"is! t!e )etrics t!at t!e co)pan7 (i"" use for itsoperation and set t!e) proper"7 on t!e ERP:

Create &oint"7 (it! #IS t!e design for t!e *est net(ork topo"og7 and

infrastructure dep"o7)ent:

Attend a"" )eetings as sc!edu"ed:

App"7 t!e s7ste) for so"ving invest)ent progra) Lcontinuous i)prove)ent@:

Co)p"ete t!e supp"7 c!ain and incorporate innovation to t!e qua"it7 productdeve"op)ent:

0aintain t!e fortress of t!e *rands9 CISA and CA-'REG on t!eir

geograp!ica" regions t!roug! )arketing progra)s over distri*ution c!anne"s

*7 taking advantage of its tec!no"ogica" resources:

A""o( #IS to i)p"e)ent a )anufacturing strateg7= (!ic! can provide )ore

ta*"es and kitc!en products in Centra" 0e>ico for !aving a strong position on

t!e )arket:

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0aintain a "eve" of profita*i"it7 e>ceeding t!e industr7 average (it! focus on

t!e generation of f"o(s *ased on operationa" e>ce""ence:

Centra"ie t!e data*ase:

Mnified data entr79 once t!e infor)ation is introduced= it )ust *e avai"a*"e fort!e (!o"e co)pan7:

Deve"op a 0odu"ar S7ste)9 a"" t!e )odu"es )ust *e interconnected:

Custo)ie t!e so"ution for t!e co)pan7 needs:

Create and )aintain and+or provide docu)entation of t!e insta""ed s7ste)s

and offer support on understanding particu"arities of it:

$1 Outcomes

.: S7ste) co)p"iance

A s7ste) (it! a"" t!e require)ents to perfor) t!e desired tasks is given:

Ensured re"ia*i"it7= integrit7= and trust(ort!iness of t!e data:

A no fai"ure po"ic7 is esta*"is!ed (it! support contract (it! vendors:

et(ork topo"og7 and infrastructure dep"o7)ent is opti)a":

Data*ase infrastructure is centra"ied "ogica""7:

0odu"es are interconnected *et(een t!e):

2: Business strateg7

1!e *usiness needs are )et at a"" ti)es (it! t!e s7ste) provided:

Ever7 area !as t!e required too"s to perfor) t!eir tasks proper"7:

1!ere is gro(ing space for process opti)iation= gro(t!= and sca"a*"e re;

engineering:

A"" )eetings are attended to in ti)e and for):

Supp"7 c!ain is t!e )ain driver on t!e *usiness )etrics:

3: 0onitoring of processes

1!ere is "itt"e to no process t!at is unsupervised *7 at "east one instance of

t!e s7ste) L)anua" processes@:

1!ere is inte""igence in t!e design of t!e so"ution as to identif7 repeated

processes and ti)e "eaks:

4: Custo)iation

Proper custo)iation )odifications are perfor)ed *7 certified personne"=

ensuring t!e functiona"it7 of said )odifications:

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1raining is given to t!e e)p"o7ees t!at (i"" use t!ose custo)iations on a

dai"7 *asis:

As custo)iations are an unsupported process= t!ere (i"" *e at "east one

professiona" read7 to de*ug an7 error t!at derives fro) t!ose

)odifications:

5: Avai"a*i"it7 and S-As

A support p"an avai"a*"e for an7 contingenc7 t!at )ig!t app"7:

A ,,:,,N avai"a*i"it7 of t!e s7ste)s deve"oped annua""7:

A disaster recover7 option i)p"e)ented a)ong t!e s7ste):

Incident and request )anage)ent for a"" t!e tickets provided to IP *7 #IS

(it! t!e appropriate ti)es of reaction and response:

: Pa7)ent infor)ation 1!e IP (i"" provide t!e required pa7)ent infor)ation so t!at no "ega"

e>posure is generated for #IS if it fai"s to co)p"7:

1!e IP (i"" s!ort"7 notif7 if t!ere is no pa7)ent fro) #IS and (i"" ensure

t!at t!e situation is reso"ved *efore taking an7 action on t!e avai"a*i"it7 of

t!e s7ste)s:

E1 Li4uidated $ama2es

.: 6!en t!e IP does not )eet t!e standards p"aced for perfor)ance in t!e Contract=

t!e fo""o(ing "iquidated da)ages (i"" *e assessed: If approved= t!e "iquidatedda)ages (i"" reduce an7 pa7)ent )ade fro) #IS to t!e IP: In t!e event t!at t!e

"iquidated da)ages e>ceed t!e a)ounts t!at #IS is pa7ing t!e IP= t!e IP (i"" *e

required to )ake a pa7)ent for t!e a)ount t!at e>ceeded t!e #IS to IP pa7)ent:

i: -ate su*)ission of required docu)ents:

a: O5/:// per docu)ent per (orking da7:

ii: Fai"ure to fu"fi"" required ke7 staff positions (it!in ,/ da7s:

a: O5//:// per (orking da7 after da7 ,/:

iii: Fai"ure to )aintain t!e avai"a*i"it7 of t!e s7ste)s under t!e agreedupon Service -eve" Agree)ent

a: O5///:// per *usiness !our after S-A *reac!:

iv: Fai"ure to respond urgent co))unications fro) #IS:

a: O5//:// per vio"ation: P"us an7 )onetar7 da)ages incurred for

neg"igence as a consequence of t!at fai"ure:

v: A*sence or "ateness to a critica" )eeting:

a: O.///:// "ate fee: O.////:// a*sence fee:

vi: Fai"ure to co)p"7 (it! t!e officia" )et!ods of co))unication:

a: O5//:// per vio"ation:

vii: Fai"ure to !ave rep"ace)ent !ard(are avai"a*"e on t!e required date:

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a: Discount of .//N of t!e va"ue of t!e !ard(are piece up to

O.///://: P"us O.//:// per *usiness da7 t!at t!e rep"ace)ent

part is sti"" unavai"a*"e:

viii: Disc"osure of co)pan7 infor)ation:

a: -itigation e>posure: Punitive da)ages )a7 app"7:i>: 0isinfor)ation of an7 kind:

a: -itigation e>posure: Punitive da)ages )a7 app"7:

2: 1!e afore)entioned "iquidated da)ages inc"ude consideration of at "east one of t!e

fo""o(ing factors9

a: Duration of vio"ation

*: Previous occurrence:

c: IP?s !istor7 of co)p"iance

d: Severit7 of vio"ation

e: 1!e good fait!Q of t!e contractor to )itigate t!e vio"ation:

F1 Process onitorin2

.: 6it! t!is ne( s7ste) #IS is capa*"e to (ork in a *etter environ)ent= even *efore

t!e i)p"e)entation= t!e processes are "ooked into *7 t!e s7ste) (it! a BP0

approac! and activities t!at are not visi*"e for t!e users (i"" *e (it! t!e Business

Inte""igence )odu"e of it:

2: 1!ere is guaranteed sca"a*i"it7 of t!is features given t!at processes are a neverending c!anging endeavor:

G1 Tec(nical Re4uirements

3: 1!e IP?s proposa" s!a"" inc"ude t!e required datas!eets= "iterature= and

docu)entation fro) a"" t!e tec!no"ogica" so"utions t!at it (i"" inc"ude on t!e proposa": It

)ust a"so inc"ude so"utions t!at equa" or e>ceed t!e fo""o(ing para)eters (!ic!

de"ineate t!e )ini)u) require)ents for t!e s7ste) to operate proper"7:

i: Mnique *rand net(ork dep"o7)ent inc"uding an enterprise grade net(orktopo"og7:

a: 1!is fie"d inc"udes routing on eac! pre)ise (it! t!e respective BDR=

0P-S "inks= and B#P: Core= distri*ution= and access s(itc!es (it!

stacking and #iga*itEt!ernet capa*i"ities: Fi*er optics on a"" t!e "inks

and a (ire"ess infrastructure (it! a 6-A contro""er sc!e)e:

ii: 0u"ti node c"ustering on t!e server infrastructure (it! a DR p"an and

capa*i"ities of severa" doens of 1B of storage: -oad *a"ancing and !ig!

avai"a*i"it7 operating s7ste)s: Mni> *ased s7ste)s preferred:

iii: Data*ase )anage)ent (it! a Business Inte""igence so"ution= integration(it! "ive infor)ation and data )anage)ent: Data qua"it7 centered:

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iv: Securit7 t!at inc"udes severa" "a7ers ranging fro) a sing"e Fire(a"" so"ution

to )u"tip"e D0s (it! app"ication interfaces servers to on"7 read t!e

infor)ation:

a: 8P (it! IPsec tunne"ing is desired:

*: Cost is a factor IP )ust *e read7 (it! )u"tip"e options:v: IPS and IDS s7ste)s:

a: Cisco )ade preferred:

vi: S7ste)s )anage)ent so"ution t!at inc"udes patc!ing= updating=

upgrading= and A8 protection of t!e (orkstations t!at are in touc! (it! t!e

ERP s7ste):

vii: Sca"a*i"it7 to support at "east t(ice t!e operationa" infrastructure during t!e

ne>t 3 7ears:

a: Servers

*: Data*ase storage

c: et(orkd: 6orkstations

viii: -icensing so"ution to co)p"7 in a"" aspects of soft(are "easing= *u7ing and

testing: o vendor preferred:

61 Su%contractin2

.:1!e IP is a""o(ed to )ake su*contracts (it! co)panies (!en t!e7 are una*"e *7

staff to )eet t!e require)ents of t!e so"ution so"d to #IS: onet!e"ess= t!ere is a

set of require)ents in order for t!ose co)panies to *e part of t!e approved "ist of#IS:

i: 1o co)p"7 (it! securit7 standards suc! as IS' 2$//. or IS' 32///:

a: Audits can *e perfor)ed (it! notice of up to a )ont!:

*: Fai"ure to co)p"7 (i"" *e a vio"ation of t!e contract= part of t!e

"iquidated da)ages )entioned on section E:

ii: 1o de)onstrate a !ig! co)petence grade on t!e assigned outsourced

tasks *7 !aving an overa"" good eva"uation on t!e S-As t!at #IS requires:

iii: 1o !ave at "east one I1 certification of t!e fo""o(ing: I1I-= C'BI1= si)i"ar:

a: Audits can *e perfor)ed (it! notice of up to t!ree )ont!s:

2:#IS (i"" not !o"d a direct "ega" contractua" responsi*i"it7 (it! t!e outsourced

co)pan7= an7 e>posure to "itigation provoked *7 t!e outsourced part7 (i"" *e t!e fu""

"ia*i"it7 of t!e IP t!at su*contracted t!e co)pan7:

I1 Insurance Re4uirements

.:As a condition of perfor)ing (ork for t!e C"ient= IP )ust provide satisfactor7

evidence of insurance coverage as fo""o(s9

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A: A )ini)u) u)*re""a po"ic7 of O3=///=///

B: C7*er -ia*i"it7 coverage of at "east O2=///=///:

C: An7 and a"" additiona" require)ents as noted in Insurance E>!i*it *e"o(9

2 It is !ere*7 agreed and understood t!at t!e insurance required *7 #IS is pri)ar7coverage and t!at an7 insurance or se"f;insurance )aintained *7 #IS= its officers=

counci" )e)*ers= agents= e)p"o7ees or aut!oried vo"unteers (i"" not contri*ute to a

"oss: A"" insurance s!a"" *e in fu"" force prior to co))encing (ork and re)ain in force

unti" t!e entire &o* is co)p"eted or t!e "engt! of ti)e t!at is specified in t!e contract:

3: Professiona" -ia*i"it7

A: -i)its9

Professiona" -ia*i"it7 or Errors and ')issions Insurance (it! t!e provision to

purc!ase an un"i)ited tai" and a "i)it of O2=///=///:

B: 0ust continue coverage for 2 7ears after fina" pa7)ent for service+&o*

4: #enera" -ia*i"it7 Coverage

A: Co))ercia" #enera" -ia*i"it7

La@ O.=///=/// genera" aggregate

L*@ O.=///=/// products ; co)p"eted operations aggregate

Lc@ O5//=/// Persona" in&ur7 and advertising in&ur7 Ld@ O5//=/// eac! occurrence"i)it

B: C"ai)s )ade for) of coverage is not accepta*"e:

C: Insurance )ust inc"ude9

La@ Pre)ises and 'perations -ia*i"it7

L*@ B"anket Contractua" -ia*i"it7

Lc@ Persona" In&ur7

Ld@ E>p"osion= co""apse and underground coverage Le@ Products+Co)p"eted

'perations

Lf@ 1!e genera" aggregate )ust app"7 separate"7 to t!is pro&ect+"ocation

5: 6orkers co)pensation and e)p"o7ers "ia*i"it7

O.//=/// Eac! Accident

O5//=/// Disease Po"ic7 -i)it O.//=/// Disease ; Eac! E)p"o7ee

: 't!er insurances

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A: Pu*"ic -ia*i"it7 insurance in a)ount not "ess t!an O.=///=/// for an7

occurrence invo"ving *odi"7 in&ur7= and not "ess t!an O.=///=/// for an7

occurrence invo"ving propert7 da)age: 1!is coverage s!a"" inc"ude contractua"

"ia*i"it7= *road for) propert7 da)age= independent contractors= and persona"

in&ur7:

B: Infor)ation in t!e IP?s proposa" t!at is co)pan7 confidentia" )ust *e c"ear"7

identified in t!e proposa" itse"f: #IS (i"" *e free to use a"" infor)ation in t!e

8endor?s proposa" for #IS?s purposes:

C: An7 infor)ation= inc"uding )ateria"= docu)ents and ot!er propert7 of data=

disc"osed to t!e proposa" responder s!a"" not *e used= reproduced= appropriated=

or ot!er(ise disse)inated to an7one t!at #IS:

D: IP s!a"" not advertise or pu*"is! t!e fact t!at #IS !as p"aced t!is order (it!outprior (ritten consent fro) #IS= e>cept as )a7 *e necessar7 to co)p"7 (it! a

proper request for reference infor)ation fro) an aut!oried representative of a

govern)enta" unit or agenc7:

71 Resources A3aila%le to ,ontractor

2: 1!ree staff )e)*ers (i"" *e avai"a*"e to t!e IP for contractua" "ega" and tec!nica"

infor)ation in order to c"arif7 ever7 piece of infor)ation e>c!anged *idirectiona""7

since t!e RFPs pu*"ication to t!e signature of t!e contract: 1!ese points of contact(i"" ensure t!e IP (i"" *e fu""7 infor)ed of a"" t!e c"auses of t!e contract:

3: 1!e IP (i"" !ave t!e sa)e staff )e)*ers to get to kno( #IS? pre)ises as (e"" as t!e

current infrastructure= and (i"" !ave a dedicated space ne>t to t!e office of t!e D1I to

!o"d )eetings of an7 sort for t!e pro&ect:

81 ,ontact Personnel9

.: A"" t!e (ork )ade *7 t!e IP (i"" *e under t!e direct supervision of9


ead of I1 Services




P!one9 52 %44;242;.2//


.5


16/19

III1 PROPOSALS

A1

GE-ERAL I-FORATIO-

1!is section of t!e RFP out"ines a"" t!e provisions t!at (i"" contain t!e co)p"iance

of eac! one of t!e responses *7 t!e IPs to t!e RFP: #IS (i"" deter)ine= at its o(n

discretion= if t!e require)ents of t!e proposa" !ave *een )et on its entiret7:')ission of infor)ation is grounds for disqua"ification:

.


17/19

!1 ,ontact After Solicitation $eadline

1!ere s!a"" *e no co))unication *et(een t!e responder of t!e proposa" and t!e

creator of t!e RFP after t!e de"iver7 dead"ine is )et: Co))unication (i"" on"7 *e

resu)ed (!en t!e contract is a(arded to one of t!e IPs: #IS is under no

o*"igation to e"a*orate on t!e reasons for a(arding an IP over t!e rest of t!e):

,1 Re"ection and ,ancellation

1!e issuance of t!is docu)ent does not esta*"is! a co))it)ent *et(een #IS

and an7 IP to a(ard t!e contract of t!e proposa": #IS reserves t!e rig!t to

dec"ine to a"" of t!e proposa"s t!at are received as a response to t!is Request for

Proposa":

$1 A5ard .it(out $iscussion

#IS acts on its rig!t to deter)ine t!e a(ard of t!e contract (it!out presenting t!e

IP and to re&ect an7 discussion proposa":

E1 Proposal ,ost

1!e IP (i"" assu)e t!e a"" t!e responsi*i"it7 for a"" costs associated (it! t!e

preparation and presentation of t!e proposa" t!at t!e7 su*)it as a response to

t!is docu)ent: 1!e7 are *ind to e>c"ude an7 preparation and presentation costsfro) t!e fina" *udgeted price of t!e contract:

F1 O5ners(ip of Proposal

A"" t!e proposa"s t!at are received *7 #IS *eco)e part of its propert7 and (i"" not

*e returned under an7 circu)stance to t!e proposer: #IS reserves t!e rig!t to

use an7 of t!e ideas contained on t!e proposa" (it!out notif7ing t!e re"evant IP:

G1

Proposal Su%mission

.: 1!e proposa"s received *7 t!e candidate IPs )ust *e received at t!e due date and

ti)e specified on t!e Sc!edu"e of Events: Proposa"s received "ong *efore Lt(o

(eeks *efore@ or after t!e due date and ti)e (i"" not *e considered for participation:

It is responsi*i"it7 of t!e IPs to ensure t!at t!e proposa" is sent to t!e indicated

"ocation prior to )eeting t!e dead"ine: A"" t!e proposa"s t!at are not de"ivered for an7

reason s!a"" not *e considered:

2: 1!e IP t!at proposes s!a"" su*)it one !ard cop7 and one e"ectronic cop7 sent *7 e;

)ai": It s!ou"d a"so provide !ard copies for t!e )e)*ers of t!e *oard in (!atever

.$


18/19

for)a" presentation t!e IP defines: If )ai"ed= ever7t!ing )ust *e s!ipped into one

sing"e container:

3: Proposa"s )ust *e su*)itted via )ai"= courier or !and de"ivered to9


ead of I1 Services




P!one9 52 %44;242;.2//


61

Proprietary and/or ,onfidential Information

.: 6!en de"ivering= to protect t!e integrit7 of t!e data= eac! page of t!e proposa" t!at

contains sensitive data s!a"" *e specifica""7 identified and )arked C'FIDE1IA-Q:

I1 E3aluation ,riteria

.: 1!e eva"uation (i"" *e conducted *7 t!e *oard= (it! t!e D1I as )ain "eader of t!e

tea):

2: 1!e eva"uation of t!e financia" co)ponents of t!e proposa"= as (e"" as t!e

state)ents of t!e IP to deter)ine t!eir financia" position (i"" *e conducted *7 t!e

CF' as t!e "eader of t!e tea):

3: 1!e )a>i)u) score for t!is RFP is of .// points and t!e a(arded one (i"" *e t!e

one t!at o*tains t!e )ost points:

4: Eva"uation Criteria

i: 1!e criteria and assigned (eig!ts are9

Eva"uation Criteria Points 1ota"

Introduction+Mnderstanding of

Scope of 6ork*+

6ork P"an :)

Corporate E>perience *)

.%


19/19

Financia" Condition +

ua"ifications of Personne" *+

Cost *+

1ota" Points *))

71 A--OU-,EE-T OF A.AR$

.: #IS (i"" a(ard to t!e IP (it! t!e !ig!est graded proposa" and t!e one of *est interest

to t!e *oard t!e contract specified as t!e purpose of t!is RFP: A"" IPs (i"" *e notified of

t!e a(arding of t!e contract: 1!e successfu" IP (i"" *e contacted *7 #IS to negotiate

t!e ter)s of t!e contract:

I;1 ATTA,6E-TS

See docu)ent9 Service -eve" Agree)ent

.,
http://var/www/apps/conversion/tmp/scratch_4/SLAs%20GIS.docxhttp://var/www/apps/conversion/tmp/scratch_4/SLAs%20GIS.docx

Documents

RFP GIS.docx