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Status maintenance in
SAP Project System
This material is provided by working SAP PS Consultant, for
informational purposes only, without warranty of any kind.
This material is not intended to be a scientific article.
SAP and other SAP products and services mentioned herein
as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in
Germany and other countries. All other product and service
names mentioned are the trademarks of their respective
companies.
Target audience – business analysts, SAP users, interns and
novices in SAP Consulting.
Requirement knowledge – SAP Project System basics (SAP
PLM210 course), PMI Project Management Theory
Part 1
System status
maintenance in
SAP Project System
Askar Kozhepyanov
SAP PS Consultant
Main definitions
System Status – System indicator, which defines what business transactions are allowed to be performed by user.
User status – Customized indicator, which defines what business transactions are allowed to be performed by user.
Status profile – list of interdependent user statuses which defines relations between ones.
Status object – special object created by system which includes assignment of object type (for example, status profile) to
system object (WBS element, network header, etc.).
Askar Kozhepyanov
SAP PS Consultant
Statuses that set by users or
inherited from superior objects
Types of system statuses
REL
TECO
DLFL
Statuses that set by system
automatically
BUDG
NMAT
SETC
Statuses by activating way
Regulating Statuses
REL
TECO
DLFL
Statuses for informational purposes only
BUDG
NMAT
SETC
Statuses by influence on
business processes
Askar Kozhepyanov
SAP PS Consultant
System Status: WBS
Several Examples
CRTD
REL
Created - initial system status
Released - non-reversible status – allows to assign objects, accrue actual costs and input actual data.
PREL«Partially Released» - indicates that subordinate WBS elements, assigned networks were released.
BUDG Budgeted - indicates that WBS element has been budgeted.
AVAC Availability control active - means that system checks budget in real time.
SETC Settlement Rule Created - settlement Rule has been set on this WBS element.
ISBD
Insufficient Budgeting - indicates that assigned budget is almost equal to overall budget in this element.
NTUP Dates are not updated - indicates that dates have not been updated.
TECO
CLSD
DLFL
Technically Completed - does not allow to do logistical operations (assign new networks, internal orders, etc.) Closed - does not allow to input any actual data, but system still controls budget availability and creates change documents.
Deletion Flag - hides WBS element in the structure, does not allow to input any data (plan and actual), does not create change documents and control budget availability.
BMLK
AALK
MDLK
Budget Management Locked - Indicates that budget Maintenance is forbidden. Account Assignment Locked - does not allow to assign networks and input actual data. Master Data Locked - indicates that master data change is forbidden.
LKD Locked - Indicates that data maintenance is forbidden.
Legend
System Status
Status sequence
REL
CRTD REL
Case 1
Case 2
Case 3
Legend
System Status
User sets status manually
System sets status automatically
REL
System statuses set by
user: cases
CRTD REL
CRTD REL
CRTD PREL
CRTD REL
REL REL
When user sets status on superior object, all
subordinate objects inherit this status (if previous statuses were same).
When user sets status on subordinate object, system
can change status on superior object (if previous
statuses were same), for example, project definition
can become partially released.
When user sets status on subordinate object, and this
status was already set on superior object, then system
doesn t change status on superior object.
System statuses: network
header
ACAS Activity account assignment - Indicates that there are network activities assigned to a header.
MANC Material availability not checked - Indicates that material availability check procedure is not activated.
NMAT No material components - Indicates that there are no any material components assigned to network.
DLFL Deletion Flag - hides network in the structure, does not allow to input any data (plan and actual), does not create change documents.
AALK Account Assignment Locked - does not allow to input actual data.
LKD Locked - Indicates that data maintenance is forbidden.
CRTD
REL
Created - initial system status
Released - non-reversible status – allows to assign logistical objects (purchase requisitions, purchase order), accrue actual costs and input actual data. If network header has this status, it can not be deleted.
PREL«Partially Released» - indicates that subordinate network activities were released.
TECO
CLSD
Technically Completed - does not allow to do logistical operations (assign new purchase orders, etc.)
Closed - does not allow to input any actual data, but system still creates change documents.
Legend
System Status
Status sequence
REL
CRTD
CRTD
REL
REL
CRTD
CRTD
PREL
REL
REL
CRTD
REL
REL
Case 1
Case 2
Case 3
System statuses set by
user: cases
When user sets status on superior object, all
subordinate objects inherit this status (if previous statuses were same).
When user sets status on subordinate object, system
can change status on superior object (if previous
statuses were same), for example, WBS element can become partially released.
When user sets status on subordinate object, and this
status was already set on superior object, then system
doesn t change status on superior object.
Legend
System Status
User sets status manually
System sets status automatically
REL
System statuses: network
activity
SETC Settlement Rule Created - settlement Rule has been set on this network activity. This status appears in network activities customized as network with activity account assignment.
EOPD External operation partly delivered - Indicates that external processing activity is partly confirmed.
CRTD
REL
Created - initial system status
Released - non-reversible status – allows to assign logistical objects (purchase requisitions, purchase order), accrue actual costs and input actual data. If network header has this status, it can not be deleted. Network activity can not be partially released, because assigned material components and activity elements only inherit system statuses from superior activity.
TECO
CLSD
Technically Completed - does not allow to do logistical operations (assign new purchase orders, etc.). Commitment value becomes zero in this status. If network is customized as network with activity account assignment.
Closed - does not allow to input any actual data, but system still creates change documents.
DLFL Deletion Flag - hides network in the structure, does not allow to input any data (plan and actual), does not create change documents.
Legend
System Status
Status sequence
REL
CRTD REL
CRTD PREL
Case 1
Case 2
Case 3
System statuses set by
user: cases
CRTD REL
CRTD REL
REL REL
CRTD REL
When user sets status on superior object, all
subordinate objects inherit this status (if previous statuses were same).
When user sets status on subordinate object, system
can change status on superior object (if previous
statuses were same), for example, network header
can become partially released.
When user sets status on subordinate object, and this
status was already set on superior object, then system
doesn t change status on superior object.
Legend
System Status
User sets status manually
System sets status automatically
REL
List of sources
1. SAP Library (help.sap.com)
2. Project Management with SAP Project Systems, Mario
Franz, Galileo Press, 3rd edition
3. SAP Community Network chronicles (scn.sap.com)