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• Technology’s role in planning, drafting, and revising business messages

• Useful tools to help you find and organize information

• Computer tools for online collaboration• The impact of technology developments on

business communication

Click to edit Master title styleOverviewChapter 17:

Leveraging Technology for Better Writing

© 2014 by McGraw-Hill Education. This is proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part.

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The right tools make writing easier:•Discover the right tools for planning, finding, organizing, interpreting, and presenting. •Make good use of drafting tools.•Explore tools for revising, editing, and collaboration.•Consider the impact of technology on the future of business communication.

Chapter Overview

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• Project planning tools, such as Microsoft Project• Scope out the project.• Identify tasks and timeline.• Meet the deadline and achieve the business goal.

• Annotated electronic calendar• Plan out your time to make sure projects are

completed.• Use Microsoft Outlook, which rings a bell when it’s

time to work on a particular project or go to a meeting.

Computer Tools for Planning

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• Before you can write, you need to gather information.

• Make information come to you:• An RSS feed that pushes content through Google

Reader, My Yahoo, or Outlook.• Smartphones and tablets with apps such as Zite.

• Store the information using database tools.• Organize it with outlining or concept-mapping

programs.

Tools for Gathering and Organizing

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Concept Mapping Tool

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Tools for Presenting

• User-friendly statistical programs such as SPSS and SAS

• Tools for multimedia presentations, such as Microsoft MovieMaker, PowerPoint, or Jing

• Desktop publishing programs, such as Microsoft Publisher or Adobe InDesign

• Documents for online publication—Dreamweaver, Weebly, or SeaMonkey

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Tools for Drafting

• Help menu• Built-in styles and themes• Equation builder• Quick Parts features• Collaboration tools• SmartArt and clip art• Multiple save options

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• Find and Find and Replace• Comments and Track Changes• Auto Correct• Spelling Checker• Thesaurus• Grammar and Style Checkers• Information Rights Management

Tools for Revising and Editing

Click to edit Master title styleMachines shouldwork. People should think. —a motto attributed to IBM

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