1February 23, 2011February 23, 2011

Pre-Proposal ConferencePre-Proposal Conference

Mental Health RFPMental Health RFP

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MISSIOMISSIONN

Provide leadership, advocacy and Provide leadership, advocacy and resources to eliminate barriers and resources to eliminate barriers and promote quality health for promote quality health for uninsured and underserved in our uninsured and underserved in our service area. service area.

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Service AreaService Area

● Kansas City, MO

● Cass, Jackson and Lafayette counties in Missouri

● Allen, Johnson and Wyandotte counties in Kansas

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Foundation Defined GrantsFoundation Defined Grants Based on Foundation’s determination of need:

– Healthy Lifestyles

– Mental Health

– Safety Net Health Care Request for Proposals 1 proposal per RFP (2 for universities,

hospitals and cities) allowed as lead organization

Reviewed by staff & outside reviewers – recommended to program committee – final approval by Board

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Mental Health RFPMental Health RFPTo provide support for programs, projects and services that improve access to effective mental health care and improve overall mental health status of individuals and communities who are indigent and underserved.

Areas of Emphasis Areas of Emphasis (across the lifespan)

DepressionCo-Occurring Disorders

Domestic Violence and Child Abuse

•Mental health proposals will be accepted for general mental health and substance abuse services utilizing best practice/promising practice treatment models.

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Direct Services

Special Emphasis

• School-based services at all educational levels

• Early intervention

• Community-based services; delivering services where people live

• Integration of physical & behavioral health services

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Mental Health RFP ProcessMental Health RFP Process1. Letter of Intent March 16, 2011 (at 12pm)March 16, 2011 (at 12pm)2. Full Narrative Proposal April 20, 2011 (at 12pm)April 20, 2011 (at 12pm)

3. HCF Board Review/Approval August 10, 2011August 10, 2011

We prefer that all LOIs and proposals are submitted electronically but they may be hand delivered to HCF by Noon on the deadline date or by mail if

postmarked no later than the day PRIOR to the due date.

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STEP 1:STEP 1:

LETTER OF INTENT

Due: March 16, 2011

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Letter of Intent (LOI)Letter of Intent (LOI)Includes the following information:1. Electronic Application Form:

Organization Profile Contact Information Project Summary

2. Attachments (Upload):a. Letter of Intent Template: Need or Case Statement that discusses the problem or need to be

addressed by your project or program. Grant Purpose Statement that explains the project/program that

the proposed grant will fund, followed by a brief description of project/program activities.

Amount of Funding to be requested and the proposed grant period.

b. IRS Determination Letter

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New Website Address:

http://www.hcfgkc.org

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AcknowledgementsAcknowledgementsAfter Submitting the LOI Applicants will receive:

An automated e-mail indicating the application was received & you should proceed with full proposal.

Electronic link to access your application. Application can be accessed easily using this link – Save it.

After staff pulls electronic application into our grant system we will also send an acknowledgement.

If you do not receive an email acknowledgment confirming receipt of your submission, please contact our offices.

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STEP 2:STEP 2:

FULL PROPOSAL

Due: April 20, 2011by NOON

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2. Full Proposal=Online Application + Proposal Narrative & Attachments

The proposal narrative Includes the followinginformation:

A. Abstract - Not to exceed 250 words (e.g.’s can be found on website)

B. Problem or Need Statement (20 pts)

C. Project Overview (70 pts)

D. Diversity Statement (10 pts)

E. Proposal attachments: Budget Worksheet & Narrative, Letters of Commitment, Fiscal Agent or Sponsor, Most Recent IRS Letter of Determination, IRS 990 & Audit for your organization.

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Project OverviewProject OverviewIncludes the following information:

1. Brief history of organization including current programs & services. Fit with proposed project.

2. Target population/communities

3. Proposed project activities 4. Outcomes evaluation (Logic Model & Outcomes Measurement

Framework-optional)

5. Staffing & capacity

6. Collaboration

7. Sustainability

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Goals of EvaluationGoals of Evaluation

● Purpose is to assess or improve a particular program. In other words, how will you know if your program is successful?

● How will you use the data you collect? If it is only to report to HCF, it probably isn’t the right data.

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Grantees should consider the Grantees should consider the following:following:

● Be realistic about what you hope to accomplish

● Outcomes should make sense for a particular project

● Focus on lessons learned--what worked and what didn’t

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PROGRAM LOGIC MODELS and

OUTCOME MEASUREMENT FRAMEWORKS

(encouraged, but not required)

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A. Budget Worksheet(s) & A. Budget Worksheet(s) & NarrativeNarrative

Budget Worksheet - Excel Template found on our website:

– 1 Year Grants

Budget Narrative - Word Document created by applicant

– Detailed explanation of each line item for 1-year grants.

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One-Year Budget Requests Funding In-Kind Total From HCF Other

Net Revenue HCF Grant 50,000 0 0 50,000 “X” Foundation 0 7,000 0 7,000 MH Levy 0 10,000 2,000 12,000 Total Revenue 50,000 17,000 2,000 69,000

Expense Salary 40,000 15,000 0 55,000 Benefits & Taxes 1,000 0 0 1,000 Total Compensat. 41,000 15,000 0 56,000

Equipment 2,000 1,000 2,000 5,000 Supplies 0 0 0 0 Other Direct Expense 3,000 1,000 0 4,000 Sub-total 46,000 17,000 2,000 65,000 Indirect Expense (10%) 4,000 0 0 4,000

Total Expense 50,000 17,000 2,000 69,000

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Budget Narrative (example)Budget Narrative (example)Net Revenue: We are asking for funds from HCF in the amount of $200,000. Funding from

other sources includes $20,000 from “X” Foundation and $30,000 from the MH Levy.

Expenses: Salaries for three positions (Program Director, Coordinator and a full-time

therapist) will be $165,000. Responsibilities will include the coordination of all program activities and collaboration with school personnel and the Community Mental Health Center. Benefits and taxes are based on 25%.

Equipment: Equipment necessary for the program consists of a laptop computer and a

cell phone.

Supplies: Office supplies and play therapy items.

Indirect Expenses: Foundation will pay no more that 10% of the direct expense sub-total.

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Proposal AttachmentsProposal Attachments

Supporting DocumentsSupporting Documents

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B. Supporting DocumentsB. Supporting DocumentsNon-Profit Applicant Organizations

– Certificate of incorporation

– IRS non-profit determination letter

– Most recent IRS 990 Report (copy of nonprofit tax return)

– Most recent audit

– Roster of Board of Directors w/ demographic composition related to race, ethnicity & gender

– Current Board-approved operating budget

Organization that will carry out fiscal management:- Certificate of Incorporation

- IRS non-profit determination letter

- Most recent IRS 990 Report

- Most recent financial audit

For governmental entities that are the applicant or fiscal sponsor. – Enabling statute/legislation or official description of the entity’s responsibility or purpose

– Most recent financial audit

– List of elected and/or appointed officials who oversee the entity’s performance (not required of fiscal sponsor)

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Proposal AttachmentsProposal Attachments

Letters of CommitmentLetters of Commitment

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Letters of CommitmentLetters of Commitment• Each organization that will receive a portion of the grant

funds must provide a Letter of Commitment on the organization’s official letterhead.

• The letter must state the organization’s commitment to the project, indicate the specific role it will fulfill, and state its share of the grant proceeds.

• In-kind resources also require a Letter of Commitment (e.g. the value—salary and benefit expense—of staff time contributed to the project, the value of office space, equipment or training that is donated, or the value of volunteer time or other forms of direct or indirect support such as the cost of utilities and supplies.

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HCF Grant Support Services

Small organizations may apply for assistance as follows:

• No-Fee Grant Writing Technical Assistance (up to 8 hours) from members of the HCF TA Cadre.

• No Fee Fiscal Agent Services for Organizations without annual financial audits.

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APPLICATION CHECKLISTAPPLICATION CHECKLIST

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Grant Approval ProcessGrant Approval ProcessStaff review of applications

-Upon Receipt of Full Proposal with All Required Supporting Documents.-Conduct Due Diligence as requested by Outside Reviewers

Outside Reviewers-Propose slate of recommendations

Program Committee review and recommendations- July 12, 2011

Final Board Approval and Grant Award Announcements- August 10, 2011

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All grant proposals, financial information and other reports

submitted to HCF are subject to public review and consideration.

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Key Dates

• Letter of Intent Due: March 16, 2011 (by NOON)

• Full Proposal Due: April 20, 2011

(by NOON )

• Grant Awards Announced: August 10, 2011

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CONTACTCONTACTMary KettlewellProgram Officer

Health Care Foundation of Greater Kansas City2700 East 18th Street, Suite 220

Kansas City, MO 64127mkettlewell@healthcare4kc.org

Ph: 816.241.7006Fax: 816.241.7005

www.hcfgkc.org