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Department of Mechanical Engineering, The Ohio State University
GATEWAYGATEWAY
Sl. #1
Engineering PresentationsDevelopment and Delivery
Department of Mechanical Engineering, The Ohio State University
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Sl. #2
Needs for Presentations in Engineering
Introduce new ideas for approval Share a purpose/intent Persuade Convey information Communicate progress on project/process Demonstrate ideas/projects/products Wrap up a project
Department of Mechanical Engineering, The Ohio State University
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Sl. #3
Relationships
Department of Mechanical Engineering, The Ohio State University
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Sl. #4
Know your audience
What are the needs/desires? Their roles Their interest to the subject Distant or live audience Size Demographics Attitudes Knowledge
Department of Mechanical Engineering, The Ohio State University
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Sl. #5
Types of presentations
• Informative• focus on pertinent points • introduce small amount• repeat often
• Persuasive• motivate and convince • demonstrate a need• provide proof/evidence• show benefits
Department of Mechanical Engineering, The Ohio State University
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Sl. #6
Types of Presentation Machinery
Overhead transparencies or viewgraphs Overhead projector, transparencies Lowest tech of approaches to visual aids More control to presenter over media Easily changed during presentation On-going costly Static multimedia Can become dull/washed-out
Department of Mechanical Engineering, The Ohio State University
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Sl. #7
Types of Presentations Machinery
Thirty-five-mm slides Slide projector, film slides High resolutions and brightness Requires high quality camera Film processing needs to be factored in to lead time Possible equipment difficulties due to sensitivity
Department of Mechanical Engineering, The Ohio State University
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Sl. #8
Types of Presentations Machinery
Computer-based projection system Computer, projection Initial investment relatively high for projection
system High resolution and brightness Include animation, film clips, dynamic slide
transition High tech which can be unreliable
Department of Mechanical Engineering, The Ohio State University
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Sl. #9
Basis for Presentation
Design Templates Introduction, Body, Conclusion Graphic elements, charts Color, animation, video Simplicity Handouts, notes
Department of Mechanical Engineering, The Ohio State University
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Sl. #10
Design Structure and Template
• Common background or theme
• Logos, project name, pictures
• Standardize size, colors, fonts, style
• Simple, non distractive
• Use appropriate color contrast and font size
• Use horizontal slides
Department of Mechanical Engineering, The Ohio State University
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Sl. #11
Template example
Department of Mechanical Engineering, The Ohio State University
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Sl. #12
Introduction
Purpose Focuses audience attention
• Ask a question • State an unusual fact• Tell an interesting story or historical even• Present a catchy phrase or quote• Use humor• Get audience to talk to you or each other
Establishes purpose of presentation Establishes you as a credible source
Power Presentation,Brody, Marjorie and Shawn Kent, pg 89
Department of Mechanical Engineering, The Ohio State University
GATEWAYGATEWAY
Sl. #13
Body
Purpose: Development of presentation ideas
• Organize in logical manner
• Use visuals to support data
• Make points interesting and memorable
• Involve your audience
• Use examples and stories
• Show relationships (C&E, comparisons)
• Define assumptions and terms
Department of Mechanical Engineering, The Ohio State University
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Sl. #14
Conclusion
Purpose: Review the purpose and/or key points Leave the audience remembering the speech If persuasive, prompt audience for action
Structure: Review points Memorable statement Thank the audience
Department of Mechanical Engineering, The Ohio State University
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Sl. #15
Use graphs, diagrams
Department of Mechanical Engineering, The Ohio State University
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Sl. #16
Use color, animation and video
• add interest, richness and depth• make presentation more dynamic
Department of Mechanical Engineering, The Ohio State University
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Sl. #17
Simplicity
• few words on each slide • bullet point list• phrases• talking points
Department of Mechanical Engineering, The Ohio State University
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Sl. #18
Handouts
Department of Mechanical Engineering, The Ohio State University
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Sl. #19
Answering questions
Ask audience for questions Leave enough time of questions Before answering a question,
repeat it
Department of Mechanical Engineering, The Ohio State University
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Sl. #20
Non Verbal Communication
Visual signals • clothing• gestures• expressions• stance
Vocal signals• volume• speed• pitch• pauses
Department of Mechanical Engineering, The Ohio State University
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Sl. #21
Non-verbal Visual Do’s
Dress professionally Dress appropriately for occasion Dress with colors that compliment Dress for comfort
Eye communication Keep eye contact with audience Vary your target Complete a thought or idea
Facial Expression
Power Presentation,Brody, Marjorie and Shawn Kent, pg 24
Department of Mechanical Engineering, The Ohio State University
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Sl. #22
Non verbal visual Do’s
• Posture and movement• stand upright, hold shoulders squarely• open posture • don’t sway• keep movements smooth, natural
• Gestures• emphasize point • use purposefully and sparingly• vary gestures• palms open and upward
Power Presentation,Brody, Marjorie and Shawn Kent, pg 30
Department of Mechanical Engineering, The Ohio State University
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Sl. #23
Non-verbal Vocal Do’s
Pitch Volume Rate Emphasis Pause
Power Presentation,Brody, Marjorie and Shawn Kent, pg 30
Department of Mechanical Engineering, The Ohio State University
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Sl. #24
Do’s for Preparing the Presentation
Check slides for accuracy and organization Learn to use the equipment before making
the presentation Have pointers, pens, etc. Have backup copies of slides or handouts Practice, practice, practice
Department of Mechanical Engineering, The Ohio State University
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Sl. #25
Do’s for Giving the Presentation
Speak clearly and loudly If you are introduced, thank the moderator Make a smooth transition between speakers Spend little time changing slides Have a slide on the screen at all times Tell in advance if you are to change topics Use a pointer Keep with the times allocated to you
Department of Mechanical Engineering, The Ohio State University
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Sl. #26
Talk to the screen Stand in front of the screen Use your hand as a pointer Point at the audience Put your hands in your pocket Look at watch
Don’ts for Giving the Presentation
Department of Mechanical Engineering, The Ohio State University
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Sl. #27
Use phrases such as “ah”, “um” or “ok” Use terms that are not defined Read material directly from the slides Switch back to previously shown slides Use material in which you cannot answer
questions
Don’ts for Giving the Presentation
Department of Mechanical Engineering, The Ohio State University
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Sl. #28
Summary
Elements to successful presentation: Time, preparation and effort Needs of audience Logical flow Presentation types/equipment Visual aids Supporting data Presenter
Department of Mechanical Engineering, The Ohio State University
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Sl. #29
This module is intended as a supplement to design classes in mechanical engineering. It was developed at The Ohio State University under the NSF sponsored Gateway Coalition (grant EEC-9109794). Contributing members include:
Gary Kinzel…………………………………. Project supervisors Phuong Pham.……………. ………………... Primary authors L. Pham ………………………………….….. Audio voice
Credits
References: Power Presentation, Brody, Marjorie and Shawn Kent, John Wiley and Sons, Inc., New York, 1993.Tools and Tactics of Design, Dominick, Demel, Lawbaugh, Freuler, Kinzel, Fromm, John Wiley and Sons, Inc., New York, 2001.
Department of Mechanical Engineering, The Ohio State University
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Sl. #30
Disclaimer
This information is provided “as is” for general educational purposes; it can change over time and should be interpreted with regards to this particular circumstance. While much effort is made to provide complete information, Ohio State University and Gateway do not guarantee the accuracy and reliability of any information contained or displayed in the presentation. We disclaim any warranty, expressed or implied, including the warranties of fitness for a particular purpose. We do not assume any legal liability or responsibility for the accuracy, completeness, reliability, timeliness or usefulness of any information, or processes disclosed. Nor will Ohio State University or Gateway be held liable for any improper or incorrect use of the information described and/or contain herein and assumes no responsibility for anyone’s use of the information. Reference to any specific commercial product, process, or service by trade name, trademark, manufacture, or otherwise does not necessarily constitute or imply its endorsement.