Lecture 8 - Project Planning With Ms. Project Viet

Project Management

PGSM International Executive MBA

BI 8

Hoch nh D n bng Ms Project

2

Microsoft Project 2010 l mt chng trnh hiu qu gip bn ln k hoch v qun l rt nhiu d n (hoc Primavera)

Ms Project l h thng phn mm qun tr d n c s dng rng ri nht trong mi trng kinh doanh ngy nay

N hiu qu, d s dng v c gi c phi chng

Gii thiu

Project Management


3

Nhng im mnh ca MS Project

Hng dn tng bc hiu qu cho nhng ngi bt u

Chc nng gip bng t kha tt

Da trn d liu nhp mt ln, ngi dng nhp d liu v Project hot ng mt cch t ng:

Tnh ton tt c thi gian v chi ph

Lc quan, bi quan, c kh nng v c lng PERT

Xc nh ng gng, tnh ngy khi cng sm & mun, thi gian d tr

Tnh % hon thnh mt nhim v v mc d n

Xc nh cc lnh vc chim qu nhiu ngun lc

V nhiu loi biu v th c th cho d n

To nhiu dng bo co c th cho d n

RT ty bin p ng nhu cu ca ngi s dng

4

Tt c cc biu , s v bo co c thit k nhm gip mt nh qun tr t chc v theo di mt d n

Tt c to thnh mt cu hnh tiu chun Thng tin c s dng c th nht Hnh thc d c nht

Tt c c th ty bin th hin nhng d liu c ngha nht


Project Management


5

Linh hot v ty bin

c thit k nng cao kh nng truyn thng

Gia nh qun tr v cng nhn

Gia cc nh qun tr v c ng

Mt cng c hiu qu qun l cc k vng

Cc biu , s v bng biu vv. c th c lu di nhiu hnh thc s dng:

Trn web, dng bn in, lu in t


6

Nhng Li ch ca MS Project

Review Ngi dng thao tc n gin hn so vi hoch nh d n th cng/MS Excel

Thc hin hu ht cc tnh ton cn thit

Nhiu th, biu , bo co

Rt ty bin v linh hot

Gip cng tc truyn thng tnh trng d n d dng hn qun tr k vng

Project Management


7

Nhng mi nguy ca MS Project

Review Tnh t ng cao d mt kim sot

Khng c chc nng nh Gi Ri Ro

Phi nh gi ri ro bng MS Excel/ th cng

Da trn PERT/CPM nhng cng b nh hng bi EVM

Tnh chi ph d n/cng vic, khng hon thnh ngay

Khng tnh c s tin trin v hnh ph bin trong cc d n Khoa hc X Hi

Kin thc l mt phn ca qu trnh, khng ring g kt qu

S tin trin l mt phn ca qu trnh ch khng ch l hon thnh cng vic

8

Nhng lu s dng MS Project

Bit mc ch ca d n trc khi bt u

Bit nhng nhim v cn thit trc khi bt u

Xc nh nhng ngun lc trc khi bt u

Xc nh nhng mi quan h cng vic trc khi bt u

Tham kho hng dn khi cn

Tham kho mc gip nu cn

Duy tr cu hnh n gin nht c th

Trnh vic mt lin h ti d n

Project Management


9

MS Project MS Project ch l mt cng cn khng to

lp hoc s hu d n n phn nh d liu c cung cp

Cu hnh cng n gin, d liu cng d hiu, i vi tt c cc loi d liu

Nu k hoch c v khng n th n c kh nng khng

Kim tra mi quan h/s phn chia gia ngun lc v cng vic

Kim tra nhng yu t rng buc v ph thuc

Tm kim nhng thay i trong mt k hoch v theo di nhng manh mi mt thay i khng nh trc c th dn n s tn ph

10

Nu c mt h thng qun tr d n hiu qu, bn s c th tr li c nhng cu hi sau:

1. Phi thc hin nhng nhim v no, th t nh th no, to ra kt qu chuyn giao ca d n?

2. Tng nhim v nn c thc hin khi no, v hn cui cng l khi no?

3. Ai s hon thnh nhng nhim v ny?

4. Mt chi ph bao nhiu?

5. iu g xy ra nu mt s nhim v khng c hon thnh ng lch trnh?

6. Cch no tt nht truyn thng cc chi tit ca d n cho nhng ngi lin quan n d n?

Gii thiu

Project Management


11

1. Gii thiu d n

2. Ln lch trnh cho d n mi

3. To mt danh mc nhim v

4. Thit lp cc ngun lc & phn chia ngun lc cho cc nhim v

5. Thit lp cc ngun chi ph

6. Xem xt li thng tin d n

7. Xem ng Gng

8. Theo di tin ca cc nhim v

9. Cn i cc ngun lc c phn b qu nhiu

10.nh gi v thng bo tnh trng d n

Gii thiu Cc bc

12

Gii thiu d nThanh cng ctruy cp nhanh

Tabs

Ribbons

Groups

Lnh

View label

Thanh trngthi

View shortcuts Zoom slider

Project Management


13

Lp lch trnh mi

To lp mt k hoch d n mi

1. Trn Start menu, chn All Programs, click Microsoft Office, v click Microsoft Project 2010

2. Click File tab v Click New tab.

3. Bn di Available Templates, chn Blank project v sau click Create

4. Trn Project tab, trong nhm Properties, click Project Information Project Information dialog box xut hin.

5. t lch d n. Trn Project tab, trong nhm Properties, click Change Working Time

6. Click OK v Save

14

Lp lch trnh miTn d n mi

Project Management


15

Lp lch trnh mi

Trong Start Date, g 3/17/2015, hoc click vo mi tn xung hin th lch v chn Mar 17, 2015.

Click OK chn ngy khi cng. Trn File tab, click Save.

Ngy khi cng D n mi

16

Lp lch trnh mi

Project Management


17

Lp lch trnh mi

Phn mm ny s dng cc gi tr mc nh: 8 gi mi ngy, 40 gi mi tun v 20 ngy mi thng.

18

Nhp tn nhim v: G Identify target consumers, v nhn phm Enter

Nhp cc tn nhim v sau y, nhn Enter sau mi tn nhim v: Lp bn cu hi s b, kim tra th nghim bn cu hi, Xem xt li cc nhn xt, Tng kt bn cu hi, Chun b nhn th, In bn cu hi, Pht bn cu hi, Nhn phn hi, Nhp d liu phn hi, Phn tch d liu, Chun b bo co v nhng pht hin v xut.

To mt danh mc nhim v

Nhng ch s trong ct ny cho bn bit mt nhim v c lp lch trnh th cng hay t ng

Project Management


19


Mn hnh ca bn ging mn hnh minh ha sau.

20

Nhp thi lng

Nu bn nhp dng vit tt Kt qu xut hin ngha

m Min Pht

h hr Gi

d day Ngy

w wk Tun

mo mon Thng

Khi x l MS. Project, bn c th s dng dng vit tt i vi thi lng

Cc nhim v c ln lch trnh t ng lun lun c mt thi lng (mc nh mt ngy).

Cc nhim v c ln lch trnh th cng, ban u khng c thi lng

Project Management


21


22

Chuyn Lp lch trnh nhim v t Th cng sang T ng

1. Chn tn nhim v t 1 n 13

Nhng nhim v ny c ln lch trnh theo cch th cng, c th hin bng ch s pushpin trong ct Task Mode.

2. Trn Task tab, trong nhm Tasks, click Auto Schedule.

Project chuyn nhng nhim v ny sang ch lp lch trnh t ng.

Project Management


23

Lin kt nhim v

Hu ht cc d n yu cu thc hin cc nhim v theo mt trnh t c th

Hai nhim v ny c mi quan h kt-n-khi (cng c gi l mt mi quan h ph thuc)

Bn loi quan h nhim v.

S ph thuc ln nhau gia cc phn vic

Bn cht ca s ph thuc ln nhau gia cc phn vic c kt ni vi nhau. Bn kt ni cc phn vic bngcch ch ra s ph thuc ln nhau gia cc ngy kt thc v bt u ca cc phn vic . V d nhim vLin h vi nh cung cp thc phm phi hon thnh trc khi bt u nhim v Xc nh thc n. C 4 loi quan h ph thuc trong Microsoft Project:S ph thuc gia cc nhim v V d M t

Phn vic B khng th bt u cho n khi phn vic A honthnh

Phn vic B khng th bt u cho n khi phn vic A bt u

Phn vic B khng th hon thnh cho n khi phn vic A honthnh

Phn vic B khng th hon thnh cho n khi phn vic A bt u.

Kt-n-Khi (FS)

Khi-n-Khi (SS)

Kt-n-Kt (FF)

Khi-n-Kt (SF)

24

Chuyn Lp lch trnh nhim v t Th cng sang T ng

Hin th trn ct Task Mode chobn bit rng nhng nhim v ny

c ln lch trnh t ng

Hnh thc ca cc thanh nhim v lp lch trnh t ng khc vi nhng nhim v lp lch trnh th cng

Project Management


25

Kim tra thi lng ca k hoch

Trong Hnh th hin Dng thi gian, bn c th thy ngy khi cng v kt thc d n

26

Kim tra thi lng ca d n

Trn Project tab, trong nhm Properties, click Project Information.

Hp Project Information dialog xut hin.

Khng th sa ngy kt thc

Click StatisticsThng tin thi lng chi tit hn

Thi lng ca k hoch

Project Management


27

Thit lp ngun lc

Microsoft Project 2010 h tr ba loi ngun lc

Ngun nhn lc: bao gm con ngi v thit b cn thit hon thnh cc nhim v trong mt d n.

Ngun chi ph: l chi ph ti chnh lin quan n mt nhim v m bn cn tnh. VD: cc loi chi ph nh i li, gii tr vv.

Ngun vt liu: l nhng tiu dng m bn s dng ht trong qu trnh d n. VD: mt d n xy dng c th cn theo di thp hoc b tng khi s dng trong d n.

Qun l ngun lc hiu qu l mt trong nhng li th mnh nht khi s dng MS Project

28

Thit lp ngun lc

Trn View tab, click Resource Sheet

Nhp danh mc ngun lc u tinKhi bn to mt ngun nhn lc mi, Project cho gi tr cao nht l 100%. n v mc nh

Project Management


29

Phn chia ngun nhn lc cho cc nhim v

Trn Resource tab, click Assign Resources hoc

Phn chia ngun lc trc tip theo tn nhim v

30

Thit lp ngun chi ph

Bn c th s dng ngun chi ph th hin chi ph ti chnh lin quan n mt cng vic trong mt d n

Mc ch duy nht ca ngun chi ph l lin kt mt loi chi ph vi mt hoc nhiu nhim v nh i li, gii tr hoc o to

Trong Resource Sheet, click vo trng bn cnh trong ct Resource Name.

G Travel v n phmTab.

Trong Type field, click Cost.

Project Management


31

Thit lp ngun chi ph

Loi chi ph

32

Nhp liu cc chi ph c nh

Chi ph c nh l mt s tin c th dnh cho mt phn vic, v d nh chi ph thit lp, tin thu theo ngy, tin mua trangthit b, giy php xy dng

Cc chi ph c nh nn c tnh ton nh sau:

Khi u: Tng chi ph c nh c ln k hoch chos tin hnh phn vic

Kt thc: Tng chi ph c nh c ln k hoch cho skt thc phn vic

Phn b: chi ph c nh c phn b u theo tin phn vic. V d nh nu mt phn vic c chi ph c nhbng $100 v hon thnh 75%, d n chi $75 chophn vic .

Project Management


33

Nhp liu cc chi ph c nh

Phn b 1 chi ph c nh cho 1 phn vic v ch ra phngthc tnh ton chi ph

1. Trong th View, mc Task Views group, nhp chut vo Other Views, sau nhp chut vo Task Sheet. Task Sheet hin th.

2. Trong th View , mc Data group, nhp chut vo Tables, sau nhp chut vo Cost.

Bng Chi ph hin th, thay th bng Nhp liu

3. Trong mc Fixed Cost ca phn vic 2, g 500, v nhn phm Tab

4. Trong mc Fixed Cost Accrual , chn End, v nhn phm Tab

34

R sot thng tin d n

Kim tra cc chi tit cnthit ca d n nh thi

gian v chi ph

D n khi cng D n kt thc

Project Management


35

Xem xt ng gng ca d n

ng gng l chui phn vic s khin ngy d nhon thnh b li li nu cc phn vic b tr hon

Ngy hon thnh d n ng vai tr rt quan trng ivi hu ht cc d n, nu bn mun rt ngn thi gianthc hin d n, bn phi ph v ng gng ny.

Cch nhn thy ng gng l chuyn sang ch xem Detail Gantt

Trong th View, mc Task Views, nhp chut vomi tn di nt the Gantt Chart v chn More Views.

Trong hp thoi More Views, chn Detail Gantt, tip nhp chut chn Apply. ng gng ca d ns hin th.

Trong th View, nhp chut chn Entire Project.

36

Xem xt ng gng ca d n

Slack/float

Critical task

Non-Critical task

Cc thanh trn ng gng c nh dng bng mu

Kim tra ng gng ca d n, khi cn thit, cng tc rt ngn thi gianthc hin d n l nhng k nng qun l d n quan trng

Project Management


37

Theo di tin ca cc phn vic

Theo di: theo di hiu qu thc hin d n v i chiu vi k hoch ban u ngha l ghi chp li cc chi tit v d n v d nh ai lm vic g, khi no hon thnh cng vic v vi chi ph bao nhiu.

Gim c d n phi nm c mc hiu qu cng vic ca i d nv thi im tin hnh cng tc iu chnh.

Trc khi bt u theo di tin , cn xc nh mc chi tit:

Ghi chp li cng vic d n theo lch trnh. Mc ny hiu qunht nu mi chi tit trong d n din ra ng theo k hoch

Ghi chp li mc hon thnh mi phn vic (tnh bng phntrm): 25, 50, 75, hoc 100%

Ghi chp li ngy bt u v kt thc trn thc t, cng vic thc t, thi gian thc t v thi gian cn li thc hin mi phn vic.

38

Theo di tin d n theo lch trnh

Phng php n gin nht theo di tin d n l ghi chp lirng cng vic thc t ang tin trin ng theo k hoch.

Trong th Project, mc Status, nhp chut vo Update Project. Hpthoi Update Project Dialog s hin th

Hy chn Update work as complete. Trong hp thoi ngy gn , nhp hoc la chn 7/10/15. Nhp OK

D n ghi chp li mc hon thnh tnh bng phn trm ca ccphn vic c khi cng trc ngy 10/7 theo lch trnh.

Project Management


39

Sau khi bt u mt phn vic, bn c th nhanh chng ghi chp li tin ca phn vic bng %; 0%, 25%, 50%, 75%, & 100%

Trong ct Task Name, chn tn phn vic 3, Pilot test questionnaire. Trong th Task ,mc Schedule group, nhp chut vo 100% Complete.

Trong ct Task Name, chn phn vic 7. Trong th Task, mcSchedule, nhp chut chn 50% Complete.

Nhp mc hon thnh ca mt phnvic (tnh theo %)

40

Cn bng ngun lc l qu trnh tr hon hoc phn tchngun lc ca mt phn vic gii quyt vn phn bngun lc qu mc.

Cn bng ngun lc l mt cng c c lc, nhng cng cny ch thc hin mt s phn vic c bn: tr hon cc phnvic, phn tch cc phn vic v tr hon phn b ngun lc. Cc bc nh sau:

Trong th View, mc Resource Views, nhp chut chnResource Sheet. Hy lu rng bt k tn ngun lc nohin th mu l ngun lc b phn b qu mc.

Trong th Resource, mc Level group, nhp chut voLeveling Options.

Cn bng cc ngun lc b phnb qu mc

Project Management


41

Cn bng cc ngun lc b phnb qu mc

42

nh dng Hin th s mng li

i vi phng thc qun tr d n truyn thng, S mng li l cng c tiu chun hin th cc hot ngca d n v mi quan h gia cc hot ng

Cc phn vic c hin th di dng cc hp, hoc nt, vmi quan h gia cc phn vic c v bng cc ngthng kt ni cc nt

Trong ct Task name, nhp chut vo tn phn vic 5, Prepare mailing labels.

Trong th View, mc Task Views, chn Network Diagram

Xem v in tin d n

Project Management


43

Hin th s mng li

Mi quan h gia cc phn vicc th hin bng mi tn

44

In tin d n

Trong th File, nhp chut vo Print

Project Management


45

In tin d n

Trong th Project, mc Reports, nhp chut vo Reports

Hp thoi Reports hin th, cho thy 6 loi bo co chnh phc v dn

46

In tin d n

Nhp chut chn Current, tip chn Select.

Hp thoi Current Activity Reports hin th.

Project Management


47

Hi & Tr li

Documents

Lecture 8 - Project Planning With Ms. Project Viet