Rfp Esco, Moud

8/11/2019 Rfp Esco, Moud

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RFP for ESCO

Bureau of Energy EfficiencyMinistry of Power, Government of India

Request for Proosa! from Grade " and a#ove BEE emane!!ed Energy Service Comanies

$ESCOs% for conducting Energy &udits in Government faci!ities wit'in Sate!!ite (owns )$*ew (own + asai irar%

27th, October, 2010

Bureau of Energy Efficiency,-t'F!oor, Sewa B'avan, R).) Puram,*ew /e!'i 0112233, India)

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RFP for ESCO

Project Name5 Request for Proosa! from Grade " and a#ove BEE emane!!edEnergy Service Comanies $ESCOs% for conducting Energy &udits inGovernment faci!ities)

Name of the Ministry / Department5 Bureau of Energy Efficiency $BEE%

Section1. Letter of Invitation

Project Name5 Request For Proosa!s from BEE emane!!ed Energy ServiceComanies $ESCO6s% for conducting energy audits in Government faci!ities)

('e Bureau of Energy Efficiency $BEE% $'ereinafter ca!!ed t'e 7Em!oyer8% isintending to invite request for roosa!s from BEE emane!!ed Grade " and a#ove

Energy Service Comanies $ESCOs% for conducting Investment Grade Energy&udits of Government faci!ities) ('e !ist of Government faci!ities a!ong wit' t'eir!ocations and t'e detai!s of c!usters are given under section 9)- of t'e RFPdocument)

1) ('e ESCO wi!! #e se!ected as er t'e rocedure descri#ed in t'is RFP):) ('e RFP inc!udes t'e fo!!owing documents

Section 1 Letter of InvitationSection 2 Instruction to the ES!Section " Letter of Proposa# Su$mission

Section % &inancia# Proposa# Stan'ar' &ormsSection ( ) *erms of +eferenceSection , ) Stan'ar' &orms of ontract

") ('e !ast date for receit of Financia! Bids is $1:)11)12%, at t'e addressmentioned in t'e /ata S'eet)

-) ('e ESCO may inform us in writing at t'e address mentioned in t'e data s'eet ,uon receit5

(a) ('at you received t'e ;etter of Invitation and RFP documentection of a Proosa!)

:)-)" Financia! Proosa!s0 ('e Financia! Proosa! s'a!! #e reared using t'eattac'ed Standard Form) It s'a!! !ist a!! costs associated wit' t'e &ssignment@Ao#) ('efinancia! roosa! s'a!! not inc!ude any conditions attac'ed to it and any suc'conditiona! financia! roosa! s'a!! #e re>ected summari!y)

".1 Earnest Money Deposit

I) &n EM/ of Rs) 12,222@0$Ruees (en ('ousand on!y% in t'e form of // drawnin favor of t'e Em!oyer $Bureau of Energy Efficiency% and aya#!e at *ew

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/e!'i, must #e su#mitted a!ong wit' t'e roosa!)

II) Proosa!s not accomanied #y EM/ s'a!! #e re>ected as non0resonsive)I) *o interest s'a!! #e aya#!e #y t'e Em!oyer for t'e sum deosited as

earnest money deosit)

II) *o #an? guarantee wi!! #e acceted in !ieu of t'e earnest money deosit)) ('e EM/ of t'e unsuccessfu! #idders wou!d #e returned #ac? wit'in one

mont' of signing of t'e contract)

"): ('e EM/ s'a!! #e forfeited #y t'e Em!oyer in t'e fo!!owing events5

I. If Proosa! is wit'drawn during t'e va!idity eriod or any etension agreed #yt'e ESCO t'ereof)

II. If t'e Proosa! is varied or modified in a manner not acceta#!e to t'eEm!oyer after oening of Proosa! during t'e va!idity eriod or anyetension t'ereof)

I) If t'e ESCO tries to inf!uence t'e eva!uation rocess)II) If t'e First ran?ed ESCO wit'draws 'is roosa! during negotiations $fai!ure to

arrive at consensus #y #ot' t'e arties s'a!! not #e construed as wit'drawa!

of roosa! #y t'e ESCO%)

Proposa#

BEE emane!!ed grade " and a#ove ESCOs are on!y e!igi#!e for articiating)ESCO may su#mit financia! roosa! for t'e entire c!uster as mentioned in c!ause9)-)

%. i' Processin &ee

## ES!s are re3uire' to pay +s. 2---/)4*5o *housan' on#y6 as a fee to5ar's i'Processin in form of 'eman' 'raft 'ra5n in favour of ureau of Enery Efficiency

an' paya$#e at Ne5 De#hi.('e #id rocessing fee is non0refunda#!e) ('e #id rocessingfee s'ou!d #e enc!osed in a searate enve!o mar?ed so) ('e ESCOs s'ou!d note t'at t'eProosa!, w'ic' does not inc!ude t'e #id rocessing fee, s'a!! #e re>ected as non0resonsive)

(. Su$mission7 +eceipt7 an' !penin of Proposa#

9)1 ('e Financia! Proosa!s s'a!! contain no inter!ineations or overwriting, ecet asnecessary to correct errors made #y ESCO) ('e erson w'o signed t'e roosa! mustinitia! suc' corrections) Su#mission !etters for Financia! Proosa!s s'ou!d #e in t'eformat FI*)

9): &n aut'oried reresentative of t'e ESCO s'a!! initia! a!! ages of t'e origina!Financia! Proosa!s) ('e aut'oriation s'a!! #e in t'e form of a written ower of attorneyaccomanying t'e Proosa! or in any ot'er form demonstrating t'at t'e reresentative'as #een du!!y aut'oried to sign) ('e signed Financia! Proosa!s s'a!! #e mar?ed7ORIGI*&;8)

9)" ('e origina! Financia! Proosa! s'a!! #e !aced in a sea!ed enve!oe c!ear!y mar?ed7FI*&*CI&; PROPOS&;8 fo!!owed #y t'e name of t'e &ssignment@Ao# and t'e c!usterfor w'ic' 'e 'as a!ied for) *he enve#opes containin the7 &inancia# Proposa#s7 EMD7i' processin fee 8 #uster name sha## $e p#ace' into an outer enve#ope an'sea#e'. *his outer enve#ope sha## $ear the su$mission a''ress7 referencenum$er $e c#ear#y mar9e' an' super scri$e' as :D! N!* !PEN7 E&!+E ;12th

November, 2010


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('is circumstance may #e case for Proosa! re>ection) If the &inancia# Proposa# isnot su$mitte' in a separate sea#e' enve#ope 'u#y mar9e' as in'icate' a$ove7 this5i## constitute roun's for 'ec#arin the Proposa# non)responsive.

9)- ('e Proosa!s must #e sent to t'e address@addresses indicated in t'e /ata s'eetand received #y t'e Em!oyer no !ater t'an t'e time and t'e date indicated in t'e /atas'eet, or any etension to t'is date in accordance wit' c!ause - a#ove) &ny roosa!

received #y t'e Em!oyer after t'e dead!ine for su#mission s'a!! #e returned unoened)

,. Proposa# Eva#uation

3)1 From t'e time t'e Proosa!s are oened to t'e time t'e Contract is awarded, t'eESCO s'ou!d not contact t'e Em!oyer on any matter re!ated to its Financia!Proosa!)

>.Pu$#ic openin 8 eva#uation of the &inancia# Proposa#s

>.1 Financia! roosa!s s'a!! #e oened u#!ic!y on t'e date + time as secified in t'e/ata S'eet, Part0II, in t'e resence of t'e ESCO6s reresentatives w'o c'oose toattend)

>.2 &fter oening of financia! roosa!s, aroriate se!ection met'od s'a!! #e a!ied todetermine t'e ESCO w'o wi!! #e dec!ared winner and #e e!igi#!e for award of t'econtract) ('e met'ods of se!ections are descri#ed in t'e /ata S'eet

10. 5ar' of ontract

12)1 ('e Em!oyer s'a!! issue a ;etter of Intent to t'e se!ected ESCO and romt!y notifya!! ot'er ESCOs w'o 'ave su#mitted roosa!s a#out t'e decision ta?en)

12): ('e ESCO wi!! sign t'e contract after fu!fi!!ing a!! t'e forma!ities@re0conditionsmentioned in t'e standard form of contract in Section03, within 15 daysof issuance of

t'e !etter of intent)12)" ('e ESCO is eected to commence t'e &ssignment@Ao# on t'e date and at t'e!ocation secified in t'e Part II /ata S'eet)

11. onfi'entia#ity

Information re!ating to eva!uation of Proosa!s and recommendations concerning awardss'a!! not #e disc!osed to t'e ESCO w'o su#mitted t'e Proosa! or to ot'er ersons notofficia!!y concerned wit' t'e rocess, unti! t'e u#!ication of t'e award of Contract) ('e undueuse #y any ESCO of confidentia! information re!ated to t'e rocess may resu!t in t'e re>ectionof its Proosa! and may #e su#>ect to t'e rovisions of t'e Em!oyer6s antifraud andcorrution o!icy)

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INS*+?*I!NS *! ES!Part)II

D* S@EE*

S.No Su$ject Particu#ars

1 Name of Project an'Emp#oyer

Conducting Energy &udits in Governmentfaci!ities in sate!!ite towns $*ew town +asai irar%

: Last Date/ *ime an'

enue for su$mission of $i's

1:t', *ovem#er , :212,at 1322 rs

Bureau of Energy Efficiency,-t'F!oor, Sewa B'avan, ,R).) Puram Sector 1, *ew /e!'i)

" No'a# officer forissuinc#arifications

Mr) Sameer Pandita,&sst) Energy Economist,Bureau of Energy Efficiency,-t'F!oor, Sewa B'avan, ,R).) Puram Sector 1, *ew /e!'i)P'one5 410110:31D04341Fa5 410110:31D0"9:sanditaH#eenet)in,

- ontact person forsu$mission of the$i's

Mr) Bri>es' MananPro>ect Engineer $Bui!dings %Bureau of Energy Efficiency,-t'F!oor, Sewa B'avan, ,R).) Puram Sector 1, *ew /e!'i)#mananH#eenet)in

9) a#i'ity of theproposa#s

('e roosa!s must remain va!id ti!! 120 daysfrom t'e date of su#mission of #ids)

3) Last 'ate for see9inc#arifications

November 04th , 2010 in writing or #y emai! toersons and address mentioned in S)*o)"a#ove)

D) Su$mission of $i's Origina! financia! #ids $sea!ed in enve!oe% to #esu#mitted)

) Metho' of se#ection Price #ids wi!! #e oened and t'e contracta5ar'e' to the #o5est $i''er7 afternegotiations, if necessary)

4) Date of openin of$i's

('e #ids wou!d #e oened in resence of a!!reresentatives w'o wis' to attend t'e same on12th Novem$er7 2-1- at 1,--hrs at EE !ffice.

12) EApecte' 'ate an'p#ace of commencement

/ate to #e announced for commencement ofenergy audit)

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mailto:[email protected]:[email protected]


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Section "Letter of Proposa# Su$mission

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L E * * E + ! & P + ! P ! S L S ? M I S S I ! N

;ocation, /ateJ

(o,('e /irector Genera!,Bureau of Energy Efficiency,-t'F!oor, Sewa B'avan,R).) Puram,*ew /e!'i)

Sir,

Ke, t'e undersigned, offer to rovide t'e assignment@>o# for conducting Energy &uditfor Government faci!ities for Cluster XXXof t'e BEE in accordance wit' your Request forProosa!s dated LLL, :212 and our Proosa!) Ke are 'ere#y su#mitting our Proosa!,w'ic' inc!udes Financia! Proosa! sea!ed under a searate enve!oe and t'e requisite EM/)

Ke are su#mitting our Proosa! in association wit'5 Insert a !ist wit' fu!! nameand address of t'e ESCO%Ke 'ere#y dec!are t'at a!! t'e information and statements made in t'is Proosa! are trueand accet t'at any misinterretation contained in it may !ead to our disqua!ification)

If negotiations are 'e!d during t'e eriod of va!idity of t'e Proosa!, i)e), #efore t'edate indicated in S) *o) 9 of t'e Part II /ata S'eet, we underta?e to negotiate on t'e #asis oft'e roosed staff) Our Proosa! is #inding uon us and su#>ect to t'e modificationsresu!ting from Contract negotiations)

Ke understand you are not #ound to accet any Proosa! you receive)

Ke remain,

=ours sincere!y,

&ut'oried Signature

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In fu!! and initia!sJ5 *ame and (it!e of Signatory5

*ame of Firm5

&ddress5

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Section %&inancia# Proposa# ) Stan'ar' &orms


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& I N N I L P + ! P ! S L S ? M I S S I ! N & ! + M

;ocation, /ateJ

(o5 *ame and address of Em!oyerJ

Sir,Ke, t'e undersigned, offer to rovide t'e &ssignment@Ao# for conducting Energy &udits ingovernment faci!ities in accordance wit' your Request for Proosa! dated Insert /ateJ)Our attac'ed Financia! Proosa! is for t'e sum of Insert amount$s% in words and figures 1for c!uster J) ('is amount is ec!usive of t'e /omestic taes) Ke 'ere#y confirm t'att'e financia! roosa! is unconditiona! and we ac?now!edge t'at any condition attac'ed tofinancia! roosa! s'a!! resu!t in re>ection of our financia! roosa!)

Our Financia! Proosa! s'a!! #e #inding uon us su#>ect to t'e modifications resu!tingfrom Contract negotiations, u to eiration of t'e va!idity eriod of t'e Proosa!, i)e) #eforet'e date in /ata S'eet) Commissions and gratuities aid or to #e aid #y us to agentsre!ating to t'is Proosa! and Contract eecution, if we are awarded t'e Contract, are !isted

#e!ow5

*ame and &ddress&mount and Purose of Commission Gratuity of &gents

Ke understand you are not #ound to accet any Proosa! you receive)

Ke remain, =ours sincere!y,

&ut'oried SignatureIn fu!! and initia!sJ5

*ame and (it!e of Signatory5*ame of Firm5

&ddress5

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SUMMARY OF COSTS

S)*o) Particulars &mount in Ruees &mount in words

1Remuneration( Audit Fee for cluster)a. Audit Fee Per uildin!

: "ra#el$

" %#ents$

- Communication$

9 Any miscellaneous e&'enses$

3 er#ice "a& Any other ta&

D "otal fee for cluster e&cludin! ta&es (* +uildin!)

&ut'oried Signature *ame5))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))/esignation))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))

*ame of firm5&ddress5

*ote5 Items mar?ed wit' under item :,",- + 9 are otiona!)

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Section (*erms of +eference

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Part I!$jective an' Scope of Bor9

(. ac9roun'

(.1 $out EE

('e mission of Bureau of Energy Efficiency $BEE% is to deve!o o!icy and strategieswit' a t'rust on se!f0regu!ation and mar?et rinci!es, wit'in t'e overa!! framewor? of t'eEnergy Conservation &ct $EC &ct%, :221 wit' t'e rimary o#>ective of reducing energyintensity of t'e Indian economy) ('is wi!! #e ac'ieved wit' active articiation of a!!sta?e'o!ders, resu!ting in acce!erated and sustained adotion of energy efficiency in a!!sectors)

('e Energy Conservation &ct came into force in Marc' :22:) ('e setting u of Bureauof Energy Efficiency $BEE% rovides a !ega! framewor? for energy efficiency initiatives int'e country) ('e &ct emowers t'e Centra! Government and in some instances t'e State

Governments to54i6 *otify energy intensive industries, ot'er esta#!is'ments, and commercia!

#ui!dings as designated consumers)4ii6 Esta#!is' and rescri#e energy consumtion norms and standards for

designated consumers)4iii6 /irect designated consumers to 0

a) /esignate or aoint certified energy manager in c'arge of activities forefficient use of energy and its conservation)

#) Get an energy audit conducted #y an accredited energy auditor in t'esecified manner and interva!s of time)

4iv6 Furnis' information wit' regard to energy consumed and action ta?en on t'erecommendation of t'e accredited energy auditor to t'e designated agency)

4v6 Com!y wit' energy consumtion norms and standards, and if not so, toreare and im!ement sc'emes for efficient use of energy and itsconservation)

4vi6 Prescri#e energy conservation #ui!ding codes for efficient use of energy andits conservation in commercia! #ui!dings

4vii6 State Governments to amend t'e energy conservation #ui!ding codes to suitregiona! and !oca! c!imatic conditions

4viii6 /irect owners or occuiers of commercia! #ui!dings to com!y wit' t'erovisions of energy conservation #ui!ding codes

4iA6 /irect mandatory dis!ay of !a#e! on notified equiment and a!iances)4A6 Secify energy consumtion standards for notified equiment and a!iance)4Ai6 Pro'i#it manufacture, sa!e, urc'ase and imort of notified equiment and

a!iances not conforming to standards)

('e Energy Conservation &ct, :221 defines t'e owers of t'e State Government tofaci!itate and enforce efficient use of energy and its conservation) ('e StateGovernments 'ave to designate State /esignated &gencies in consu!tation wit' t'eBureau of Energy Efficiency to coordinate, regu!ate and enforce t'e rovisions of t'e &ctin t'e State) ('us t'e State /esignated &gencies are t'e strategic artners forromotion of energy efficiency and its conservation in t'e country)

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(.2 !raniCation0 EE is a uasi reu#atory $o'y forme' un'er the Eneryonservation ct 2--1. Detai#s can $e seen on our 5e$site 555.$ee)in'ia.nic.in

(.2 &unctions of EE

Nnder t'e rovisions of t'e Energy Conservation &ct, :221, Bureau of Energy Efficiency'as #een esta#!is'ed wit' effect from 1stMarc', :22: #y merging into it, t'e erstw'i!eEnergy Management Centre, #eing a society registered under t'e Societies Registration

&ct, 132, under t'e Ministry of Power)

('e mission of t'e Bureau of Energy Efficiency is to assist in deve!oing o!icies andstrategies wit' a t'rust on se!f0regu!ation and mar?et rinci!es, wit'in t'e overa!!framewor? of t'e Energy Conservation &ct, :221 wit' t'e rimary o#>ective of reducingenergy intensity of t'e Indian economy) ('is wi!! #e ac'ieved wit' active articiation ofa!! sta?e'o!ders, resu!ting in acce!erated and sustained adotion of energy efficiency ina!! sectors)

BEE co0ordinates wit' designated consumers, designated agencies and ot'erorganiations< recognies, identifies and uti!ies t'e eisting resources andinfrastructure, in erforming t'e functions assigned to it under t'e E)C &ct, :221) ('e &ctrovides for regu!atory and romotiona! functions) ('e ma>or functions of BEE inc!ude5

$i% /eve!o and recommend to t'e Centra! Government t'e norms for rocessesand energy consumtion standards)

$ii% /eve!o and recommend to t'e Centra! Government minimum energyconsumtion standards and !a#e!ing design for equiment and a!iances)

$iii% /eve!o and recommend to t'e Centra! Government secific energyconservation #ui!ding codes)

$iv% Recommend t'e Centra! Government for notifying any user or c!ass of users

of energy as a designated consumer)$v% (a?e necessary measures to create awareness and disseminate information

for efficient use of energy and its conservation)

(." E an' Enery Efficiency in eAistin ui#'ins Proramme

&mongst ot'er rogrammes, im!ementation of Energy Conservation Bui!ding Code is a?ey t'rust area of BEE to romote energy efficient #ui!ding design)

Nnder section 1- $% of t'e Energy Conservation &ct, :221, Centra! Government 'asowers to rescri#e ECBC for commercia! #ui!dings $at resent 'aving a connected !oadof 922 .K% or #ui!ding com!e for efficient use of energy and its conservation) ('e stategovernments 'ave t'e f!ei#i!ity to modify ECBC to suit !oca! or regiona! needs) ('e

Centra! Government is a!so emowered to inc!ude suc' commercia! #ui!dings in t'e !istof designated consumers under section 1- $e%) ('e designated consumers are requiredto furnis' energy consumtion returns rescri#ed $under section 1-$?%% and to designateor aoint an energy manager in c'arge of activities re!ated to energy efficiency andconservation $under section 1- $!%%) ('e state governments are emowered, undersection 19 $a% to amend t'e ECBC to suit regiona!@ !oca! c!imatic conditions and notifyECBC in states)

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http://www.bee-india.nic.in/http://www.bee-india.nic.in/


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('e ECBC, as mentioned a#ove, see?s to secify erformance requirement) owever, iteects t'e #ui!ding !ans to inc!ude a!! ertinent data and features of t'e #ui!ding,equiment, and systems in sufficient detai! of t'e fo!!owing5

Bui!ding Enve!oe5 insu!ation materia!s, fenestration, so!ar 'eat gain coefficients

$SGC%, visi#!e !ig't transmittance, and air !ea?age< over'angs and side fins, #ui!dingenve!oe sea!ing detai!s)

eating, enti!ation, and &ir Conditioning5 system and equiment tyes, sies,efficiencies, and contro!s< economiers< varia#!e seed drives< iing insu!ation< ductsea!ing, insu!ation and !ocation< requirement for #a!ance reortor aims ando#>ectives of t'e sc'eme)

EAistin ui#'ins

K'i!e t'e new commercia! #ui!dings are #eing targeted t'roug' t'e ECBC, t'ere is aneed to ta?e u eisting commercia! #ui!dings for retrofit energy efficiency ro>ects) ('iswou!d inc!ude energy audits, investment grade audits, financing of suc' ro>ects t'roug't'e Energy Service Comany $ESCO% route and erformance contracting) BEE 'asevo!ved a rogramme to ta?e u Government #ui!dings for suc' energy efficiencyrogrammes so t'at t'ey #ecome ro!e mode!s for t'is imortant initiative to #e re!icated#y ot'ers)

('ere is vast scoe for energy efficiency imrovement in eisting #ui!dings) Energyefficiency measures #ring a#out energy savings due to reduced energy consumtions)Energy savings are determined #y comaring energy #ase!ine wit' energy consumedafter im!ementation of EE measures) Energy &udit Studies 'ave revea!ed a savings

otentia! to t'e etent of -2 in end use suc' as !ig'ting, coo!ing, venti!ation,refrigeration etc) Energy cost savings resu!ting from EE measures direct!y #enefit#ui!ding owners and occuants over t'e !ife cyc!e of t'e #ui!ding)In order to romote energy efficiency measures in t'e eisting commercia! #ui!dings, t'eGovernment of India 'as aroved of a sc'eme to rovide assistance for rearation ofInvestment Grade &udit $IG&% for a few government #ui!dings in t'e states) In addition,t'e State /esignated &gencies $S/&s% @Ot'er Government agency are #eingencouraged to ta?e u im!ementation of energy conservation measures in government#ui!dings)

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(.% Present proposa#0

BEE intends to carry out energy audit for t'e fo!!owing #ui!dings5

1) Office of Commissioner $ead Office%:) Office of /y) Commissioner") Ra#i Ras'mi-) /;F Bui!ding

L?S*E+

S.

No

Name of

BuildingAddress Telephone Number

Contact Persons

1. Office of

Commissioner

(Head Office)

Vasai Virar

City

Municia!

Cororation"

Virar(#)

0$50%$5$5101%06 &'ri

is'or.H.orde"

Commissioner"

Vasai Virar

Municia!

Cororation

$. Office of *y.

Commissioner"

+a,-'ar

Municur

*i,ision"

Vasai /oad

()

0$50%$5$5101%06

. /abi /as'mi 22%I" +e34o3n" !ot

+o. *"

o!ata

0%$500"$8"[033-33!"3"!#

Shri $ebashis Sen#

debashisen%gmail.com#

Principal Secretar 'AS( &'ri .. is3as

9 &'ri +. *ey. *:; ui!din- 22%I" +e3

4o3n" !ot

+o.


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acceptance of the deliverables. However, if the Employer fails to intimate acceptance of

the deliverables or its objections thereto, within 30 days of receipt of it, the Employer

shall release the payment to the ESCO without further delay.

(c) Final Payment: The final payment shall be made only after the final report and a final

statement, identified as such, shall have been submitted by the ESCO and approved as

satisfactory by the Employer. The Services shall be deemed completed and finally

accepted by the Employer and the final report and final statement shall be deemed

approved by the Employer as satisfactory in ninety (90) calendar days after receipt of

the final report and final statement by the Employer unless the Employer, within such

ninety (90) days period, gives written notice to the ESCO specifying in detail deficiencies

in the Services, the final report or final statement. The ESCO shall thereupon promptly

make any necessary corrections, and thereafter the foregoing process shall be repeated.

Any amount, which the Employer has paid or caused to be paid in accordance with this

Clause in excess of the amounts actually payable in accordance with the provisions of

this Contract, shall be reimbursed by the ESCO to the Employer within thirty (30) daysafter receipt by the ESCO of notice thereof. Any such claim by the Employer for

reimbursement must be made within twelve (12)calendar months after receipt by the

Employer of a final report and a final statement approved by the Employer in

accordance with the above.

(d)For the purpose of payment under acceptance means; acceptance of the

deliverables by the Employer after submission by the ESCO and the ESCO has made

presentation to the Employer (Mention this if presentation is required) with /without

modifications to be communicated in writing by the Employer to the ESCO.

(e)If the deliverables submitted by the ESCO are not acceptable to the Employer

reasons for such non-acceptance should be recorded in writing; the Employer shall not

release the payment due to the ESCO. This is without prejudice to the Employers right

to levy any liquidated damages under clause 9. In such case, the payment will be

released to the ESCO only after it re-submits the deliverable and which is accepted by

the Employer.

(g)With the exception of the final payment under (c) above, payments do not constitute

acceptance of the Services nor relieve the ESCO of any obligations hereunder, unless

the acceptance has been communicated by the Employer to the ESCO in writing and the

ESCO has made necessary changes as per the comments / suggestions of the

Employer communicated to the ESCO.

$g% In case of early termination of the contract, the payment shall be made to the

ESCO as mentioned here with: (i) Assessment should be made about work done from

the previous milestone, for which the payment is made or to be made till the date of the

termination. The ESCO shall provide the details of persons reasonably worked during

this period with supporting documents

$0


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9)9)" Paymentterms0

('e re!ease of ayment to t'e ESCO wou!d #e as fo!!ows50

% :2 of contract amount as mo#i!iation advance

% D2 of contract amount as after com!etion of t'e audit in t'e c!uster and

on su#mission of reort to BEE after due aut'entication #y t'e concerned#ui!ding owner@/eartment or /e!'i (ransco for t'e entire c!uster)

% 12 of contract amount as after accetance of t'e fina! audit reorts #yBEE)

(.,. Scope of Bor90('e scoe of wor? inc!udes a detai! study for energy conservation otions of variousenergy sources !i?e E!ectricity and Fue! oi! in t'e #ui!ding and su#stations and foresta#!is'ing #ase!ine energy consumtions and recommend actions for reducing t'e

same)

('e #road scoe of t'e study wi!! #e as er t'e fo!!owing)

a6 +evie5 of present e#ectricity7 fue# oi# 8 estimation of enery consumption invarious #oa' centers #i9e #ihtin7 ir)on'itionin7 Bater Pumpin etc.

$6 E#ectrica# Distri$ution Systema. Review of resent e!ectrica! distri#ution !i?e Sing!e ;ine /iagram $S;/%,

transformer !oading, ca#!e !oading, norma! + emergency !oads, e!ectricitydistri#ution in various areas @ f!oors etc)

$. Study of Reactive Power Management and otion for ower factor

imrovement)c. Study of ower qua!ity issues !i?e armonics, current un#a!ance, vo!tage

un#a!ance etc)'. E!oring t'e Energy Conservation Otions $E*CO*% in e!ectrica!

distri#ution system)

c6 Lihtin Systema. Review of resent !ig'ting system, !ig'ting inventories etc)$. Estimation of !ig'ting !oad at various !ocations !i?e different f!oors, outside

$camus% !ig't, um 'ouse and ot'er imortant !ocations)c. /etai! !u !eve! survey at various !ocations and comarison wit'

acceta#!e standards)

'. Study of resent !ig'ting contro! system and recommend forimrovement)

e. &na!ysis of !ig'ting erformance indices !i?e ;u@m:, !u@watt, !u@watt@m:

and its comarison wit' norms)f. E!oring t'e Energy Conservation Otions $E*CO*% in !ig'ting system)

d% @eatin7 enti#ation 8 ir)on'itionin System$&C system%a. Review of resent &C system !i?e centra! &C, window &C, s!it &Cor water ums i)e) owerconsumtion vs) f!ow de!ivered, estimation of um efficiency etc)

c. E!oring t'e Energy Conservation Otions $E*CO*% in Kater PumingSystem)

6 *hermic ui' @eaters / oi#ersa. Performance assessment of 'ot water generators or t'ermic f!uid 'eaters

!i?e estimation of efficiency etc)$. E!oring t'e E*CO* otions in t'is systems

h6 Motor Loa' Surveya. Conducting t'e motor !oad survey of a!! drives to estimate t'e !oading)

$. E!oring t'e E*CO* otions in e!ectric drive system)

i6 Enery Monitorin 8 ccountin Systema. /etai! review of resent energy monitoring + accounting system in terms

of metering, record ?eeing, data !ogging, eriodic erformance ana!ysisetc)

$. Recommend for effective energy monitoring + accounting system)

j6 !thersa. Review of resent maintenance ractice, re!acement o!icies and

#ui!ding safety ractices as a!ica#!e to 'ig' rising #ui!dings andrecommend for imrovements)

ost)enefit na#ysis of each EN!N options in'icatin simp#e pay$ac9perio'7 return on investment 4+!I67 interna# rate of return 4I++6.

Preparation of Detai# Project +eport an' su$mission of the same to EE/ui#'in o5ner.

$$


23/39

DELIE+LES IN *@E DE*IL P+!FE* +EP!+* 4DP+6

*he DP+ shou#' contain the fo##o5in information0

Met'odo!ogy adoted for t'e study) Present energy scenario of t'e #ui!ding and su#stations) /etai! ana!ysis of t'e data o#tained t'roug' fie!d visits, tria! measurements #y

orta#!e gadgets, discussion wit' concerned ersonne! etc) Recommendations for energy saving otions in a!! ossi#!e areas wit' cost0

#enefit ana!ysis) (ec'nica! Secifications for any retrofit otions) ;ist of su!iers @ manufacturers of energy efficient tec'no!ogies)

$


24/39

General Aspects about Building

Parameter

Size, Age and Construction of the Building

Connected Load or Contract Demand

Installed DG capacity

Total electricty consumption per annum

Total electricty purchased from utilities

Total electricity generated from DG

Total Built up area ( in sm !

Total Conditioned Area

Total conditioned area as " of total #uilt up area

Total num#er of employees in the o$ce

%ccupancy Information

Load distri#ution pattern ( total lighting load, air conditioning load and otherloads!

A&areness and attitude of occupants to&ard energy e$ciency

'easuresapproach to in)ol)e #uilding o&ners in operation of #uildings

Action plan of the #uilding for reno)ationne& change in comingmonthsyears

Administrati)e #ody in*charge of o)erall controls

Body responsi#le for payment of electricity #ills and payment mechanisn

Status of Bill +ayments on timeDelay in Bill +ayments, percentage paid

Controlling Body for operation and maintenance

$


25/39

Electrical Distribution Pattern

Technical Aspects

Status of Operation of existing TransformersSource of po&er GID DG Sets

Total Connected Load and Contract Demand

Brea- up of all ma.or loads in /0 ( Di)isionSection 0ise

Copy of 1lectrical Single Line Diagram

Section &ise and o)erall energy consumption of the #uilding for last 2 years( If )arying then hourly for one month for running operations!

Section 0ise load list &ith application and /& rating along &ith usgaetimings

Separate feeders pro)ided or not (for di3erent loads li-e Lighting, AirConditioning, %$ce 1uipments etc!

'a4imum Demand 5 +o&er factor 'aintained for last one year (Copy ofelectricity #ill for last one year !

'inimum paya#le demand or 64ed charges

1nergy Charges (#asis of charges /7A -0h!

+o&er factor penaltyincenti)e (cuto3 and ho& much!

7ariation of supply )oltage and freuency

8um#er, Type and ating (-7A!, 7oltage atio and Test Certi6cates of

Transformers9sage pattern of transformers (loadingStand#y pattern!

Brea- up of Loads connected to 1ach transformer

Details of )arious compensations pro)ided in the #uilding

Capacitor Ban- installed : -7A

Location * +anel or &ith loads

Is compensation pro)ided through automatic +;


26/39

)ightingGeneral Information

Technical As ectsTotal Lighting Load

Lighting Load as " of total load

Lighting Load Distri#ution

Light load connected to DG setsalternati)e po&er source

Indoor lighting


27/39

Status of Operation of existing installation/easurementsType of Light


28/39

*perational Aspects

Status of operation of lighting system

+reference of occupants for speci6c type of lightingE >o& to de6ne comfortle)el for )arious options

+o&er failure rate (DG operation hours!

%5' measures &hich &ill e3ect implementation of %5 '

Controlling #ody responsi#le for % 5 ' of Lighting

Barriers to implementation

Baseline Determination

eporting +rocedures in place to assess the #aseline

Standard 'easurement techniues ( 'ethod of determining consumption ofeach 64tureSpot measurements done !

Assumptions

* hours of operation

* 0or-ing days

* energy consumption per 64ture etc

Sa)ings Calculation

$8


29/39

!indo"s/Split A/#

$


30/39

General Information

Total >7AC load

>7AC load connected to DG

8um#er of ooms ha)ing air conditioners

Area of oomsCooling Space

eight of roof

14posure to sun light and Glazing, Total glass area

+resence of ma.or heat releasing loads i;e; photocpy machines,printers etc

0or-ing hrs per day and &or-ing days in a &ee-

easurements

8um#er of air conditioners and their rating

Air conditioner measurements i;e; 11, S1C &ith calculation

Sample size chosen for measurements

%rientation of Air Conditioners

0hether there is separate energy meter for >7AC

Air conditioning load connected to DG

Fear of +urchase of Air Conditioners

'easurement techniues

Temperature settings

Date and time of year &hen sampling &as done

Status of Thermostat ( 0or-ing8ot &or-ing!

0


31/39

Operational Aspects

Existing Installations

Identify %perational and 'aintenance factors responsi#le for energyloss in air conditioning system

%peration and 'aintenance procedures adopted

+reference of occupants for speci6c type of lightingE >o& to de6necomfort le)el for )arious options

+o&er failure rate (DG operation hours!

Controlling #ody responsi#le for % 5 ' of air conditioning system

Barriers to implementation

Address +rocurement issues

onitoring and $eri%cation Aspects

Baseline Determination

eporting +rocedures in place to assess the #aseline

Standard 'easurement techniues ( 'ethod of determiningconsumption !

Assumptions

* hours of operation

* 0or-ing days

Sa)ings Calculation

DG SetsTec&nical Aspects

1


32/39

Status of Operation of existing installation

8um#er of DG sets

ating of DG sets ( -7A!

'a-e and Fear of DG

Status of Acti)eStand#y %perations

Speci6cation of DG Sets@ ating,7olt, Amp, +'

Details of Load Connected on DG

Arrangement for recording performance of DG

%perational hours of DG per day

+erformance 1)aluation Calculation of DG

A)erage " Loading and +o&er factor

9sage +attern (parallel etc;!

*perational Aspects

Existing Status

ecordsLog Boo- for Speci6c


33/39

'ans and #oolers

Tec&nical Aspects

Status of Operation of existing Transformers

Type of fans pro)ided (8ormal or e4haust! and po&er rating of fansE total

connected loadFear of +urchase and 'a-e

8um#er of fans pro)ided

Type of regulators pro)ided

egulator type and


34/39

e eters

#apitalcost

O* #ost

Replacement#ost

Ot&ers * $#ost

+ro.ections 1uipmentCost(+rocureme

ntGuidelinesad policies!

Commissioning


35/39

Section,. Stan'ar' &orm of ontract

5


36/39

CO*(R&C( FOR E*ERG= SERICE COMP&*=

et5een0

;Name of the #ient% 7Mem#er8 means any of t'e entities t'at ma?e u t'e >ointventure@consortium@association< and 7Mem#ers8 means a!! t'ese entities)

$?% 7Party8 means t'e 7Em!oyer8 or t'e ESCO, as t'e case may #e, and 7Parties8 means

#ot' of t'em)$!% 7Personne!8 means rofessiona!s and suort staff rovided #y t'e ESCO andassigned to erform t'e Services or any art t'ereof)

$m% 7Reim#ursa#!e eenses8 means a!! assignment0re!ated costs suc' as trave!,trans!ation, reort rinting, secretaria! eenses, su#>ect to secified maimum !imits in t'eContractJ)

$n% 7Services8 means t'e wor? to #e erformed #y t'e ESCO ursuant to t'is Contract,as descri#ed in &endi & 'ereto)

$o% 7('ird Party8 means any erson or entity ot'er t'an t'e 7Em!oyer8, or t'e ESCO)$% 7In writing8 means communicated in written form wit' roof of receit)1): La5 overnin ontract0 ('is Contract, its meaning and interretation, and t'e

re!ation #etween t'e Parties s'a!! #e governed #y t'e a!ica#!e !aws of India)1)" @ea'ins0 ('e 'eadings s'a!! not !imit, a!ter or affect t'e meaning of t'is Contract)1)- & Party may c'ange its address for notice 'ereunder #y giving t'e ot'er Partynotice inwriting of suc' c'ange to t'e address secified)1)9 Location "he er#ices shall +e 'erformed at such locations as are s'ecified inA!!en"i# A hereto and, where the location of a 'articular tas- is not so s'ecified, at suchlocations, as the %m'loyer/ may a''ro#e)1)3 uthoriCe' +epresentatives0 &ny action required or ermitted to #e ta?en, andany document required or ermitted to #e eecuted under t'is Contract #y t'e 7Em!oyer8 attime of signing)1)D *aAes an' Duties0 ('e ESCO s'a!! #e !ia#!e to ay suc' direct and indirect taes,

duties, fees and ot'er imositions !evied under t'e a!ica#!e !aws of India)

1) Measures to $e ta9en $y the Emp#oyer

$a% ('e Em!oyer may terminate t'e contract if it determines at any time t'at

7


38/39

reresentatives of t'e ESCO were engaged in corrut, fraudu!ent, co!!usive or coerciveractices during t'e se!ection rocess or t'e eecution of t'at contract, wit'out t'e ESCO'aving ta?en time!y and aroriate action satisfactory to t'e Em!oyer to remedy t'esituation

Documents

Rfp Esco, Moud