sapnote_0000145073

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SAP Note 145073 - FAQ Report Writer: Excel download

Note Language: English Version: 36 Validity: Valid Since 21.03.2007

Summary

Symptom This note deals with frequently asked questions that do not concern program

errors.

This note deals with the following subjects:

o RPW format in Release 4.6

o No RPW format as of Release 4.6c

o RPW format and Excel 2000

o Only one variation range exported to Excel.

o Only one variation report is exported to Excel

o Comments in each cell of the Excel worksheet

o RPW file is write-protected

o Plus/minus sign reversal

o Is it possible to export to a MAC computer?

o File already exists - Replace - Enhance (before Release 4.5)

o 'Headers', 'footers' / 'text for export'

o Section names and 'text for export'

o Colors in the exported report

o Summation levels: Asterisks and indentations

o Position of lead column

Other termsExcel, Office, download, export

----- SUPPORTGUIDE 20010613143936 -----

REPORTWRITER, SGRW_REP_TEXT, SGRW_BATCH, SGRW_EXPORT, SGRW_EXPORT_EXCEL,

SGRW_APPL_SERVER, SGRW_SUMLEV, SGRW_DOCU_CONS_NOTE, SGRW_OI

SGRW_OM, SGRW_PS, SGRW_PC, SGRW_SL, SGRW_PCA, SGRW_EC, SGRW_LIS

Reason and PrerequisitesTransfer of knowledge - design of the download interface

Solution

o RPW format in Release 4.6

As of Release 4.6, Office Integration is available to replace the

previous Excel export in RPW format. For more information, see

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Release information 4.6A:

-->FI Financial Accounting

-->FI-SL Special Ledgers

-->FI-SL-IS Information System

-->Report Writer: Office integration

o No RPW format as of Release 4.6c

The export in RPW format (export to Excel) is replaced by the

Office Integration which can be activated in a user-specific way on

the selection screen or in report output. The Excel export in RPW

format is no longer supported.

(Release information 4.6C: -->FI Financial Accounting -->FI-SL

Special Ledgers -->FI-SL-IS Information System -->New features in

Report Writer)

o RPW format and Excel 2000

Note 168218 describes that for Excel 2000 and later versions, thereis only restricted support for the RPW format.

o Only one variation range exported to Excel.

For technical reasons, only one report can be exported to Excel

during the export of a report in RPW format. Therefore, the system

exports only the currently displayed report of the variation

hierarchy.

To export all reports of the variation hierarchy, we recommend that

you use the HTML format (*.HTM) or the spreadsheet format (*.DAT).

You must start the export on the report selection screen under ->

Output parameters -> File -> ... -> Export format: HTML (or

spreadsheet format). Then, run the report with these output

parameters.

In this process, all reports of the variation hierarchy are

connected in one file. However, this procedure does not provide the

same functionality as the export in the RPW format.

o Only one variation report is exported to Excel

When defining background jobs for export, you must keep in mind the

following restrictions:

- Output medium: File

A background export to a file is possible only for the"Application Server" output medium.

You cannot use the "Presentation Server" output medium in the

background, because during background processing it is not

possible to access the PC of the user who started the job.

- Output medium: Microsoft Excel

When you use the "Microsoft Excel" output medium, the system

exports an Excel file to the PC of the user and calls the file

immediately. This function is not possible in a background job.

o Comments in each cell of the Excel worksheet

The RPW files contain a technical comment in each cell (for

example, '@TB1R3C2'). The comments are identified by an

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'indicator', a small red triangle in the upper right corner of a

cell.

The system should not display these comments.

You can define in Excel whether or not these comments are to be be

displayed. In Excel, please choose:

> 'Tools'

> 'Options'> 'View'

> 'Comments' --> 'None'

o RPW file is write-protected

If an RPW file is imported into Excel, the import filter

automatically sets the 'Read-only' indicator.

After a change in Excel, it is not possible to save the file in RPW

format.

In Excel, please choose:

-> 'File'

-> 'Save as'

to save the RPW file under another name in Excel format.

The RPW format is a format defined by SAP that can be written only

when exporting Report Writer reports. Using the Excel import

filter, this format can be read by excel. However, it is not

possible, to write or save this format from Excel.

o Plus/minus sign reversal

The layout setting 'Change of sign (+/-)' reverses the +/- sign of

the number values in the executed report. However, the number

values are not changed here. To download this report in RPW format,

the same behavior is mapped in Excel. The number values remain

unchanged. Due to the assignment of a user-defined number format in

Excel, the +/- signs are also displayed in reverse for the relevant

lines or columns in Excel. This means that the user-defined number

format displays positive numbers in Excel with a minus sign and

displays negative numbers without minus signs.

In contrast to this, when you export in table format (*.DAT), text

format or in HTML format, the +/- sign is exported in the same way

as it is displayed in the report. The reason for this is that it is

not possible for these formats to enter a user-defined number

format in the export file.In Release 4.5 and 4.6, the sign reversal is ignored in the table

format due to a program error. Notes 172227 and 178972 correct this

error.

As of Release 4.6C, the notes no longer apply since the program

contains a checkbox "Format numbers" on screen "Export to

presentation server" or on screen "Export to application server".

(On the selection screen of transaction GR55 in the 'Output

parameters' or 'Execute report' -> 'Report' -> 'Export').

o Is it possible to export to a MAC computer?

The Report Writer - MS Excel download supports only the operatingsystems Windows 95/98 and Windows NT. The operating system MAC-OS

is not supported.

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o File already exists - Replace - Enhance (before Release 4.5)

If a file with the same name already exists, the system generates a

dialog box where you can choose between 'Replace', 'Add to' or

'Cancel'. If you choose 'Add to', the system replaces the existing

file and does not add the new data.For technical reasons, you cannot add data in case of an Excel

export, you can only replace an existing file. Therefore, the

dialog box is not correct in this form.

However, as it is not possible to change a dialog box by

implementing a source code correction in a delivered release, no

solution is available for this problem.

o 'Headers', 'footers' / 'text for export'

The system does not export header row texts, footer texts, the

title page or the last page from the report to Excel. It exports

only the 'text for export' to Excel.In certain releases, the title page has been used as 'text for

export' if no 'text for export' was defined. This function is no

longer supported.

It is simple to copy the 'header text' into the 'text for export'.

(-> Text for export -> Text -> Template -> Text type: H -> ENTER).

o Section names and 'text for export'

The system does not take into account the general text variable for

the section names for 'text for export'. For technical reasons,

'text for export' can only take into account text variables that

are valid for the entire report.

The section name is taken from the report definition and exported

to the tab of the relevant worksheet during office integration and

exported as centered heading of the relevant section during export

in HTML format.

o Colors in the exported report

The colors of the lead column are hard-coded (bright yellow, dark

yellow, gray-green) and cannot be changed. The colors of the data

column depend on the color chosen in the report.

o Summation levels: Asterisks and indentations

The asterisks and indentations for summation levels are not

exported to Excel. Instead, a grouping is created in Excel which

makes it possible to expand or collapse the different summation

levels in Excel. The totals hierarchy is displayed using colored

bars before the lead column.

o Position of lead column

In the Report Writer, it is possible to enter the position of the

lead column (text column) in a report. The lead column is always

displayed as the first column on exporting.

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Header Data

Release Status: Released for Customer

Released on: 21.03.2007 11:34:58

Master Language: German

Priority: Recommendations/additional infoCategory: Consulting

Primary Component: FI-SL-IS-A Report Writer / Report Painter

The Note is release-independent

Related Notes

Number Short Text

929827 FAQ Report Writer: Office Integration/export

353455 Composite note 'export/mailing'

325147 Report Writer: Excel functions for Office Integration

Attributes

Attribute Value

Ausführen_detail enthält fehlerh. Daten /

benötigt lange

Verarbeitungszeit

Daten_angezeigt Es werden falsche oder

keine Texte angezeigt

Daten_angezeigt Befehl in der Menüleiste

verhält sich fehlerhaft

Funktionen_detail Exportieren

Reportingtabelle Tabelle CCSS

Reportingtabelle Tabelle KKBCReportingtabelle FI-SL Tabelle

Reportingtabelle Tabelle GLPCT

Reportingtabelle Tabelle FIMC/FILC

Reportingtabelle Tabelle S*; LIS

Documents

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