1. Time & Career Management Matthew L. Eisenhard, Psy.D. Week 4: Psychology for Business & Industry
2. Time Management Basics - it takes time to develop good h.r. skills Managing your time effectively gives you more time to develop & practice h.r. skills. People with good time management skills do better at Balancing work and personal life have less stress are more productive & organized experience more inner peace. Take control of your time dont let it rule you you rule it. Keep a log analyze it and use the information to become more effective in your career and life in general.
3. Time Management Using techniques designed to get more done in less time with better results. First step to success is tracking how you currently use your time . A time log is a great way to do it. A daily diary that tracks your activities. Example: exhibit 4.1 in your text. Track daily activities for 1 or 2 weeks. List activities in 15 min. intervals.
4. Analyzing Time Logs How much time is spent on primary responsibilities how do you spend most of your time? Identify places you spend too much time. Identify places you are not spending enough time. Identify major interruptions and how to eliminate them. Identify things you are doing that you dont need to be involved in look for ways to delegate those.
5. Analyzing Time Logs Who controls your time? Boss employees outsiders. How can you take more control? Look for crisis situations. Were they caused by you? Can you eliminate them? Spot habits, patterns, and tendencies. How can you change them or use to your advantage? List 3 to 5 biggest time-wasters. What can you do to eliminate them? Determine how you can manage your time more efficiently!
6. Multitasking The human brain is not designed nor is it capable of doing more than one thing at a time. When people think they are doing multiple tasks they are not they are just switching between tasks at a rapid rate. This makes us less efficient every time you switch gears you miss stuff! Concentrate on one thing at a time. Can you name some things we commonly try to multitask at? Are there any dangers involved in any of them? Do any of them irritate other people?
7. Multitasking Self-assessment exercise 4.1 The 5 statements were all warning signs of multi-tasking. Higher scores = possible over- multitasking. Lower scores = not an issue for you. Sometimes fatigue causes same signs. You can improve your time management by focusing on one thing at a time or prioritizing.
8. Setting Priorities The best way to avoid overloading yourself and setting multitasking behaviors into motion is to set clear priorities. A priority is a clear preference given to one activity over another. 3 basic questions to ask yourself 1. Do I need to be personally involved in this task? Or is it something I can delegate? 2. Is the task in my major area of responsibility? Will the outcome have an effect on my job? 3. How soon does it need attention? Is there a deadline? Is quick action needed?
9. Assigning Priorities Based on how you prioritized you assign it to one of the levels: Refer to Exhibit 4.2 in your text. If you answered question # 1 no you dont need to be personally involved then Delegate it! If you answered yes to all 3 questions It is a high take quick action! If you answered yes to #1 but no to either 2 or 3 then It is medium it can wait. If you answered yes to #1 and no to both 2 & 3 then It is a low priority its not your responsibility and no immediate action is needed.
10. The To Do List A written list of things to do. For practice complete the application situation 4-1. There are 10 activities on the to do list. Prioritize them. Discuss why you placed them as you did.
11. Time Management System Experts say we waste up to 2 hours every day! The management system in your text has a proven record of success. It consists of: Priorities order of importance. Objectives what are your goals? Plans how will you achieve them? Schedules when will you do them?
12. Time Management Steps STEP 1: Plan Each Week STEP 2: Schedule Each Week STEP 3: Schedule Each Day Never do an unscheduled task before a scheduled one without prioritizing it first. There are many time management systems available Office supply stores. Online. Computer. Cell phone.
13. Time Management Techniques Complete self-assessment exercise 4.2. It has 68 time management techniques And 4 choices of what to do SHOULD DO COULD DO DO N/A How many did your mark do? If you dont have a lot of them that you are doing if your shoulds and coulds are more numerous perhaps you need to really think about revving up your time management skills Randy Pausch Lecture http://www.youtube.com/watch?v=oTugjssqOT0
14. Career Management You are responsible for managing your own career In this segment we will cover: Career Stages Career Planning & Development Getting A Job Resumes Getting Raises & Promotions Global Careers And Apparel & Grooming
15. Career Stages Your 20s Just getting started. Lots of pressure. Often have unreal expectations. It is common to have many jobs. Your 30s Time to become experts. Assess where youre going. Lots of financial & family demands. Your 40s & 50s Used to be a time for security. Not now many are laid off & have to start over. Your 60s & 70s Plan for retirement/part-time work. Good role models & mentors.
16. Planning & Development CAREER PLANNING The process of setting career objectives and determining how to accomplish them. CAREER DEVELOPMENT The process of gaining skill, experience, and education to achieve career objectives.
17. Career Planning Model SELF-ASSESSMENT What you want based on your interests, experience, skills, values & needs be realistic. PREFERENCES & EXPLORATION What motivates you consider industry, size, location, income - networking helps consider part-time and internships to explore possibilities. SET OBJECTIVES Short & long-range goals. DEVELOP PLAN Is college needed what technical skills will you need? CONTROL It is your personal responsibility to meet your goals review them often and adjust when needed.
18. Getting a Job GETTING A JOB IS A JOB IN ITSELF! Harder To Do In Todays Job Market More independent contracting. YOU NEED A PLAN: CAREER PLAN Interviewers are impressed with candidates that have realistic career plans. RESUME & COVER LETTER This is your first impression keep it brief but powerful let them know why they should hire you. RESEARCH. Know your target. Know about the company & have pertinent questions to ask them that show you have done your homework. PREPARE for QUESTIONS Prepare for possible questions they may ask you. Refer to exhibit 4.7 in text.
19. The Interview Usually given the most value in hiring decision. Be sure to follow correct etiquette (will see more in C- 9). Dress for success. Take a workshop. Smile! Follow-up. Send thank-you letter. STAR Method http://www.youtube.com/watch?v=0
21. General Resume Guidelines Follow a format BUT CUSTOMIZE. CONTACT INFORMATION Where you can be located. Beware social network sites! OBJECTIVE Be specific about the job you want. Include personal qualities and skills. QUALIFICATIONS SUMMARY Most recruiters spend only 10-15 seconds . Write a clear concise summary that gets attention. EDUCATION Point out accomplishments other activities. EXPERIENCE All jobs full/part-time volunteer positions. Describe knowledge, skills, state quantifiable achievements. OTHER Foreign languages certifications related talents.
22. E-Resumes Many companies now request electronic resumes. ALWAYS follow their instructions. Develop in word processing file. Dont send as attachment. Save in ASCII file format save as text file or save as PDF file. Write cover letter in e-mail. Copy resume in body of e-mail. Send to yourself to check. Make any corrections. Send it to employer.
23. Raises & Promotions TIPS for GETTING AHEAD Be a top performer. Finish jobs ahead of time. Volunteer for extra assignments. Keep up with newest technology. Develop good human relations. Use good timing in approaching the boss. Be polite always show concern for others. Never gossip dont say bad things. Be approachable smile talk to people.
24. Career Paths Are a sequence of job assignments that lead to more responsibility, with raises and promotions. Training programs. On the job training. Assistant positions. Major positions.
25. Preparing for a Raise or Promotion Do what needs to be done to get a good job appraisal/evaluation. Keep a file of everything you do. When asking for a raise give a specific amount check what other similar positions are paid consider other benefits. Timing is crucial best to ask when getting an appraisal. If you like where you are great! If not, update the resume and look elsewhere but dont quit until you have another job.
26. Job Shock Occurs when the employees expectations are not met. The workplace is not always fair. Good work is not always rewarded. Promises may not be kept. You may find it boring or a dead end. No quick fixes develop a real-world mindset.
27. Apparel & Grooming DRESS for THE JOB Dress like your peers. If unsure, visit the organization first to see. JOB INTERVIEWS Never under-dress. Again do your research and see what is appropriate. WEAR QUALITY CLOTHING You need to make a good first impression. Invest in some clothing that will withstand the test of time.