EXECUTIVE COMMITTEE MEETING - sara.co.za storage/Documents/2015/SARA Exco agenda... · EXECUTIVE COMMITTEE MEETING ... (2min) 21 May 2015 ... Yvonne will participate in the call with

EXECUTIVE COMMITTEE

MEETING

26 FEBRUARY 2015

15h00-17h00

SECRETARIAT OFFICES

BRYANSTON

Secretaries: VdW & Co. SARA Executive Committee Agenda 26 February 2015 NPO 106738

EXECUTIVE COMMITTEE MEETING

Date: 26 February 2015 Time 15:00 to 17:00 Venue: SARA Offices, Bryanston

AGENDA Members: Ms Lindiwe Sebesho President ‐ Alexander Forbes To attend

Ms Nazlie Samodien President Elect‐ Edcon Limited To attend

Mr Peet Kruger Imm Past President ‐ Synntech People Solutions To attend

Mr Jerry Botha Tax Consulting South Africa To attend

Dr Mark Bussin 21st Century Pay Solutions To attend

Mr Martin Hopkins PwC Apology

Mr Kobie Joubert Barclays Africa To attend

Dr Ronel Nienaber Sasol Tentative

Mr Alan Seccombe PwC Tentative

Ms Yolanda Sedlmaier Deloitte Apology

Ms Yvonne Dam PwC Apology

Mr Peter J Davison‐Lancaster Old Mutual Unconfirmed

Ms Marie‐Claire Mclachlan CultureCode To attend

Mr Laurence Grubb Khokhela Consulting Apology

Ms Debbie Lane Mitchell Project Manager To attend

Mr Allen Lombard COO To attend

Ms Cynthia Badenhorst General Secretary To attend

1. WELCOME AND APOLOGIES (5min) (LS)

2. DECLARATION OF CONFLICT OF INTERESTS

3. MATTERS ARISING FROM PREVIOUS MINUTES (30mins)

3.1 IMG designations have been received and will be reviewed and finalised (DLM) 3.2 Bursary application (RN) App (i)

Secretaries: VdW & Co. SARA Executive Committee Agenda 26 February 2015 NPO 106738

3.3 Thought Leadership Journal (AL) 3.4 Best Journal article to be added to the Reward Awards Categories (PK/MH/AL) 3.5 “Bootcamp” the day prior to the conference (PK) 3.6 Branch feedback and minutes for Exco approval (PDL & YD) App (ii) 3.7 Constitutional Changes (AL) 3.8 Contracts of the SARA resources (LS) 3.9 2015 Planning processes (AL) App (iii) 3.10 MRS Feedback (decision) (AL) App (iv)

4. NEW PORTFOLIO STRATEGIES/APPROACHES FOR DISCUSSION (40mins) Avocacy (decision), SECM (& 31 March cross‐portfolio day)(decision), ARA (decision) App (v, vi, vii)

5. PORTFOLIO PROJECT PLANS (info) (20mins) App (viii)

6. FINANCIALS (10mins)

2014 prelim (info), 2015 YTD (info), VdW rates (decision) App (ix, x) W@W controls (info), FW cover (info)

7. ADDITIONAL ITEMS (15mins) 2015 Event Schedule App (xi) SAQA mid‐term review feedback (info) (DLM) HR future meeting with Alan Hosking (info) (LS) Speaker invites/SARA spokesperson (info) (LS) ......... .........

8. ADOPTION OF PREVIOUS MINUTES (1min) App (xii) Minutes of the meeting held on 13 November 2015

9. DATE OF THE NEXT EXCO MEETING (2min) 21 May 2015

10. CLOSURE

Applicant Petrus Amakutuwa Siphiwe Hlongwane

Stacy Shelton

Company PWC, Namibia Alexander Forbes LTD Nelson Mandela Metropolitan University

Position Title Remuneration Consultant Head Human Resources Junior Lecturer

Qualifications

1. BSC: Mathematics & Statistics – University of Namibia - 2009

No previous qualifications listed. 1. BA Honours – Industrial Phsycology –

NMMU- April 2015

2. Certificate: Human Resource Management – Intl University of Management - 2011

2. BA Human Resource Management – NMMU-

2014

Institution Regent Business School Millpark Business School Nelson Mandela Metropolitan University

Level MBA MBA MA Industrial Phsycology

Proposed Research Title

Assessment of the performance management systems in the Namibian Public Sector.

To retain or not to retain: Long term incentive plans at Alexander Forbes Ltd.

The relationship between intrinsic rewards, personality and emotional intelligence within the South African education sector

1

Cindy

Typewritten Text

i

SARA KZN Committee Meeting 2 December 2014

Present: Nozipho Ndhlovu, Megan Shepstone, Marilyn Lennox and Yvonne Dam

Overall thoughts:

Invites etc send out quite late sometimes,

We have swapped a lot of dates, due to holidays etc.,

We have cancelled quite a few events,

It is hard to get the number of people attending the events increased,

It is hard to get sponsorship,

The sessions became more participative and we can even increase this, as this is what

participants indicated as important,

We changed venues, are we happy in the new place?

What can we do different next year?

Events:

Besides the events that are planned nationally we would like to host the following events in Durban:

1 IMG Event (Marilyn as driver)

1 Mini-Conference (Yvonne as driver)

Performance Management (Nozipho as driver)

o Link to reward

o One case study

o One ‘consultancy’ type of input

Development of people through Coaching & Mentoring (Megan as driver)

o Link to retention and rewarding people

o Judith Nzimande possible speaker on behalf of Richard’s Bay Coal Terminal who

have implemented this

o Marian Kosta possible speaker with a more academic point of view

For each event we suggest to have two speakers, allowing each speaker to speak for 45 minutes and

10-15 minutes for extension and questions; hence a two hour event in total, preferably on the same

topic, different angle.

Venue:

We would like the venue to be a landmark, and speaking to people as it will elevate the status of

SARA consequently. We thought of the following three potential venues (budget and timing

allowing):

Hilton Centre of hotel Durban

Elangeni Beachfront Durban

Suncoast Beachfront Durban

If need be we can make site visits.

2

Cindy

Typewritten Text

ii

To increase participation, we would like the room to be set-up either as one round table or (when

more participants are there) in a horseshoe/U-shape.

Link to national:

Marilyn will drive the IMG stream and will participate in the IMG calls,

Yvonne will participate in the call with respect to setting topics and speakers for the mini-

conference in Durban,

Yvonne will also participate in the exco calls.

Committee:

We have three people who are interested in joining the committee:

Caitlin Shaw (PwC),

Lionel van Schalkwijk (PE Corporate, also interested in becoming chair next year),

Lady from Old Mutual (through Marilyn).

Megan has reached out to Debbie to enquire about the formal process we need to follow in order to

admit new committee members. We will await Debbie’s feedback and follow that process. Megan

has indicated to step down, should Lionel become a committee member.

We feel that the committee should not be more than 4-6 members, and each committee member

has to drive at least one event.

Project Management:

To ensure we are all on the same page here in KZN and optimal linked to Johannesburg, we

suggested formally running a project management plan per event; allowing to align timelines and to

clearly identify the roles and responsibilities of the persons involved. The timelines we identified (to

be finalised with input from Joburg):

3 months prior to event, the committee member starts with:

o Selecting the topic

o Identifying speakers

o Securing venue

6 weeks prior to event:

o The committee member informs SARA Joburg with the names of the two speakers

o Sending bios of the two speakers

o Sending a short description of the topic they will speak on

o SARA Joburg will send out a sms to Durban database for a save the date

o SARA Joburg starts drafting the invite

4-5 weeks prior to event:

o The invite will be send out


o Driver needs to check how many people have signed up and need to decide whether

additional marketing is needed


3

o SARA Joburg sends out a sms stating the last chance to subscribe before the

invitation time is closed

1 week after event:

o SARA Joburg sends out a thank you email with a link to the SARA website where all

presentations of the KZN event are captured, as well as announcement of the next

date for the SARA KZN event as well as potential topic.

If we could properly project manage these timelines (once agreed upon) it would allow the

committee members to be informed on their actions as well as the SARA Joburg team, ensuring

alignment. We will then also be informed who to liaise with in the different stages.

General thoughts:

If the tax event is taking place on 29-30 January 2015 we need to send invites out to now. However,

some considerations:

Durban closes from 15 December to half January; school only starts on 21 January again.

Hence this timing might not be ideal.

Given the fact that the other presentation is scheduled in March by Jerry, could we not do a

back-to-back two day event, so he only has to fly down once?

We have had different participants for events over the past year. Would it be an idea to send out an

email (perhaps with a short questionnaire) to all participants of the last two years informing them of

upcoming events this year and asking them for input so that we can tailor-make the events to their

needs?

Dinner:

A thank you dinner for each committee member is scheduled for Tuesday 9 December @ 6pm at the

Elangeni hotel. Yvonne to confirm.

4

South African Reward Association

WESTERN CAPE COMMITTEE MEETING

Date: 21 January 2015 Time 09:00 Venue: Old Mutual Coffee Shop, Pinelands

MINUTES

PRESENT:

Peter Davison-Lancaster (Chairman)

Dianne Auld

Jani van Niekerk

APOLOGIES:

Thobela Kolweni

Deon Smit

Tammy Kuhn

Henriette Jordaan

1. WELCOME

Peter welcomed the members present to the first meeting for 2015.

2. EVENT PLANNING 2015

Committee members were asked to table ideas for possible events for the year.

The members discussed the following events overleaf and action plans:

5

EVENT DATE VENUE SPEAKER ACTION CT MEMBER

Tax Event 10 March Protea Hotel

Durbanville

Jerry Botha Booked Deon /

Thobela

Exec Rem & LTIP 13 May ? PwC Offices? Martin

Hopkins?

Peter to liaise

with Martin

Jani

W@W Feedback 9 July? TFG? CT

Attendees

Speakers to be

confirmed

Henriette

EE update with

focus on Equal Pay

for work of equal

value

22 Sep? Radison Blu

Granger

Bay?

Or

Hotel School,

Granger Bay

TBC TBC Tammy

Mini Conference :

Worklife Balance &

Employee Wellness

16 Oct? MMI

(Lindiwe?)

See

proposal

below

TBC Dianne

POPI / Pension

Fund Reform /

topic from

conference.

GRP recognitions

27 Nov? Old Mutual

House

TBC Drinks and

snacks

afterwards

Deon &

Peter

Worklife & Wellness Mini-Conference :

Tembi Dladla Sanlam Establishing a crèche case study 30mins

Huli Moliea RGA Working from home case study 30mins

TBC Old Mutual Financial Wellness case study 30mins

ANOTHER TBC TBC 30mins

Dianne Auld Auld Consulting WLCP programme 15mins

10mins question time after each speaker

3. OTHER

It was noted the great support we get from Allen and the team in JHB with the

admin and planning around our events.

Next committee meeting on 10 March.

4. CLOSURE

Peter closed the meeting.

6

Strategic Themes

and

Objectives

Promoting and Developing the

Reward Profession and Practices 7

Cindy

Typewritten Text

iii

STRATEGIC FOCUS AREAS/THEMES

Reward Capability Building

Thought Leadership

Advocacy

Promote and Develop the

Reward Profession and

Practices

Shape the Thinking of the

Reward Industry

Marketing, Communications

and PR

Grow Brand Awareness And Create Brand Affinity & Loyalty

8

Perspective Promote And Develop The Reward Profession and Practices

Members/

Stakeholders

Financial/

Stewardship

Internal Process

People/ Tools/ Organisational

Capacity

Sound Governance and Preservation of

Assets

Drive Advocacy and Relevant Research

Create Thought Leadership

Capacity

Grow Knowledge of Member/

Stakeholder Needs

Deliver Relevant Events, Networking, Training and Comms

Continually Improve SARA Stakeholder Value Propositions

STRATEGIC OBJECTIVES (3-5 YEARS)

Effectively Promote and Market SARA

Grow Membership

Effective and Efficient Delivery of

Operational Plans

Str

ate

gy M

ap

Build Reward Capability

Effective use of Funds to Benefit

Members

9

Minimum Reward

Standards

(MRS) Update

Promoting and Developing the

Reward Profession and Practices 10

Cindy

Typewritten Text

iv

Background

Based on GARP work done up to 2011 (practices)

Renamed and developed as MRS for bootcamp and online training (standards)

Standards has taken on different meaning (e.g. SABPP)

MRS has wide connotations

Currently used for Tutor-facilitated Workshops (modules 1-6) and OnLine training (modules 1-8)

Wide range of professionals are attending workshops with different expectations

Need has arisen to consider options going forward 11

Event Feedback (9&10 Feb 2015)

12

Event Feedback (9&10 Feb 2015)

13

Decision to be Made

Three specific target audiences identified

1. Entry level/foundational reward fraternity

2. HR practitioner that requires an overview of reward and the key (most important) standards

3. Seasoned practitioner that attends for the standards overview

(1) Remove ‘standards’ from the naming and keep it foundational with the most important standards

(2)/(3) Retain standards and enhance the material to cover more detail on the standards

In the interim, properly profile the ideal candidate in our communications and targeting 14

Summary

Original (March 2014) material to be used for bootcamp

Meeting of key role players

Material enhancements and MRS schedule to be reviewed

15

Draft 02 , 19 Feb 2015 – LS

PROPOSED APPROACH TO SARA’S ADVOCACY INITIATIVES

16

Cindy

Typewritten Text

v

THE REWARD PROFESSION THROUGH SHAPING THE THINKING OF POLICY MAKERS INOLVED IN

DELIBERATIONS THAT IMPACT ON THE REWARD INDUSTRY

Reward Capability Building

Thought Leadership

Advocacy

Promote and Develop the

Reward Profession and

Practices

Shape the Thinking of the Reward

Industry

Promote SARA

Market SARA

Grow Brand Affinity/Equity and

Awareness

2 17

OVERALL GOAL (PROPOSED)

• The overall goal of SARA’S advocacy initiatives is to influence stakeholders involved with *policies that impact on total reward practices on behalf of our members.

– Specific objectives will need to be determined for each issue advocated by SARA per the advocacy template that will be used to propose advocacy initiatives for exco’s consideration and approval.

*A policy can be a plan, strategy, or agenda; program or course of action; budget decision; piece of legislation; or regulations or

protocols/guidance issued by a government, multinational entity, or institution 3 18

WHAT ADVOCACY IS / IS NOT

What it IS What it is NOT

Influencing the decisions/opinions of relevant policy makers through: • facilitating discussions between relevant

stakeholders • providing input to draft policies • sharing information as required • participating in targeted fora/sessions

Taking a particular stand on reward related policies and/or topical issues

Mobilising member support for a particular stance on reward related policies and/or topical issues

Making reward related policy decisions

Getting sponsorships, general communication, lobbying, education and awareness etc

*A policy can be a plan, strategy, or agenda; program or course of action; budget decision; piece of legislation; or regulations or

protocols/guidance issued by a government, multinational entity, or institution 4 19

POTENTIAL PROCESS, STAKEHOLDERS, PARTNERS /ALLIANCES, OPPORTUNITIES

Target Advocacy STKH Group

Target Advocacy STKH

Advocacy Partner(s)

Exco Lead

Target STKH Open-door Contact

Advocacy Opportunity/ Issue

Advocacy Radar Details (timings)

Government DOL IoD, SAPA, BUSA, etc.

PK Niresh Singh (DDEE) EP4WoEV Oct 2014 Public comment

Treasury TBC JB TBC Tax legislation amendments

Feb 2016

DOHA Axiomatic, Rel Africa, etc.

AS TBC Immigration legislation amendments

TBC

Organised Labour

COSATU BUSA, HR Futue, Unis, etc.

MB TBC RSA competitiveness/ wage gap

TBC

Benefit Service Providers

Various Various JB TBC (low key/indirect) Event IEC

TBC

Pro

cess

(e

volu

tio

nar

y)

Identify Target Advocacy

STKH/ Partners

Identify Exco Lead & STKH/ Partner Open-door Contact

Identify Likely Advocacy

Engagements

Populate Advocacy

Opportunity Radar/Plan

Execute as per Plan and

Strategy/monitor/ refresh

5 20

GENERAL APPROACHES

• The most relevant approach will be followed depending on the advocacy initiative being pursued e.g.

– public approaches could include gathering input on specific issues from members through various member communication media.

– private approaches could involve working quietly with a few key partners to make contributions or influence decisions behind the scenes.

– direct approaches could involve directly asking policymakers to take action on particular issues.

– indirect approaches could involve influencing opinion through a third party such as the media, public, or other actors.

• The approach recommended must be included in the advocacy initiative template for Exco’s consideration/approval

6 21

ACTIVITIES

• Activities that optimise the expertise, capacity and funds available should be designed to achieve the objectives of each advocacy initiative. Examples of activities that could be considered include:

– Dialogues & meetings with targeted stakeholders / policy makers

– Documenting technical information, contributions or recommendations to stakeholders/policymakers

– Targeted media engagements

– Educational briefings & events

– Member communication and awareness campaigns

• Each advocacy initiative undertaken should include a list of the activities that will be undertaken in the advocacy template for Exco’s consideration/approval. See suggested format table:

Activity/Event Lead Person (SARA)

Lead Person (Partner)

Timing Estimated Cost

7 22

NEXT STEPS

1. Obtain exco’s input on advocacy approach and radar of issues (LS and team at exco meeting – 26/02)

2. Finalise advocacy process template and develop advocacy plan for high priority issues as agreed (AL by mid March)

3. Ensure ongoing execution and monitoring of advocacy initiatives as approved (LS and team)

8 23

2015 Project Plans

Interns

24

Cindy

Typewritten Text

viii

Employee Benefits and Tax

25

2015 Conference

26

27

28

Reward Awards

29

Professionalisation

30

ARA

Education

31

KZN

32

Cape Town

33

Revenue Statement year to date Dec-14

Actual Actual Actual Budget YTD Budget Budget

2011 2012 2013 2013 2014 2014 2015

Event Revenue 4 918 010 4 708 097 6 291 537 6 134 971

Event Expenditure -4 538 255 -4 009 746 -5 413 715 4 954 579

Profit/Loss on events 379 755 698 351 877 822 500 000 1 180 392 1 000 000 1 000 000

Interest Received 197 173 224 207 261 397 200 000 298 164 240 000 250 000

Internship Programme - Johannesburg 0 0 6 298 0 22 005 0 0

Subscription Fees 1 084 849 1 043 411 1 108 218 1 100 000 1 202 208 1 100 000 1 250 000

Professionalisation 0 0 107 895 0 132 895 100 000 0

Unallocated 0 80 632 0 0 91 849 0 0

Total Revenue 1 661 777 2 046 601 2 361 630 1 800 000 2 927 513 2 440 000 2 500 000

Advertising -148 685 -133 600 -164 962 -150 000 -135 674 -150 000 -120 000

ARA Events 0 0 0 -63 000 0 0 0

Audit Fees -15 250 -15 250 -15 250 -20 000 0 -20 000 -20 000

Bank Charges -15 988 -12 997 -18 913 -16 000 -17 346 -20 000 -20 000

Consultants 0 -350 000 -830 000 -900 000

Debbie Lane-Mitchell -189 483 -271 825 -360 885 -391 845

CM Powers 0 -5 307 0

N v d Linde-Barker 0 -23 252 -1 375

Allen Lombard 0 -480 000

Internet, Web Site & E-Bulletin -41 736 -13 119 -25 025 -13 000 -19 158 -20 000 -20 000

Postage & Telephone -57 518 -85 702 -55 614 -45 000 -16 786 -45 000 -15 000

Printing & Stationery -10 309 -14 401 -18 092 -12 000 -16 890 -13 000 -15 000

S & T -72 168 -56 149 -89 034 -70 000 -51 699 -75 000 -50 000

Association Management Company -878 891 -960 000 -1 036 000 -1 036 000 -1 103 337 -1 118 000 -1 207 000

Subscriptions Paid 0 -3 348 0 -3 500 0 -4 000 -4 000

eLearning System 0 -31 873 -2 606 -16 000 -63 462 -20 000 -20 000

Bursary -50 000 -25 000 -100 000 -100 000 -50 000 -100 000 -100 000

Total Expenditure -1 480 028 -1 651 823 -1 887 756 -1 894 500 -2 346 197 -2 415 000 -2 491 000

Net Surplus/Loss 181 749 394 778 473 874 -94 500 581 316 25 000 9 000

Assets and Liabilities at Dec-14

Dec-11 Dec-12 Dec-13 Dec-14 We confirm that the values reflected are in

Assets agreement with the bank records at our disposal.

ABSA Call Account 325 892 889 211 313 115 842 569

ABSA Money Market Account 2 901 641 3 659 053 3 799 468 4 092 112

ABSA Forex Acc 0 0 0 745 064 _________________________

Debtors 359 069 304 144 893 333 132 368 JEAN VENTER – VdW&Co

3 586 602 4 852 408 5 005 916 5 812 113 Professional Accountant SA Pr:3348

Equity and Liabilities

Retained Income -3 201 552 -3 596 330 -4 070 204 -4 651 520

VAT Control 0 -155 307 -12 800 -113 198

Creditors -385 050 -1 100 771 -922 912 -1 047 396

-3 586 602 -4 852 408 -5 005 916 -5 812 114

* Internship Creditors 198 792

Audit Fee 17 254

W @ W 10 592

Prepaid Membership 279 329

Prepaid GRP Courses 541 429

1 047 396

Ex

pe

nd

iture

Re

ve

nu

e

34

Cindy

Typewritten Text

ix

Debtors Invoiced Received Due Expenditure Profit/Loss

Debtors 2014 on Receipts

Event Income - Johannesburg 222 623 201 175 19 079 304 511 -183 236

Professionalisation 20 526 13 947 6 579 50 674 -30 147

Event Income - Cape Town 25 579 23 175 2 404 78 153 -52 574

Event Income - KZN 25 009 16 746 8 263 36 027 -11 018

Event Income - IMG 7 368 6 316 1 053 64 914 -57 545

ARA - Events 0 0 0 50 598 -50 598

Event Income - Conference & Banquet 1 220 308 1 067 603 152 705 1 212 971 -229 694

GRP - Johannesburg 3 964 212 3 775 807 188 404 2 167 805 1 796 407

GRP - Cape Town 1 105 679 1 030 202 69 863 988 927 116 752

6 591 304 6 134 971 448 350 4 954 579 1 298 346



Event Income - Johannesburg 74 211 73 772 439 185 601 -111 391

Professionalisation 2 105 2 105 0 56 033 -53 928

Event Income - Cape Town 40 482 40 482 0 45 934 -5 451

Event Income - KZN 31 842 30 614 1 228 57 060 -25 218

Event Income - EMG 122 185 122 185 0 86 947 35 238

ARA - Events 0 0 0 46 309 -46 309

Event Income - Conference & Banquet 1 343 070 1 337 807 5 263 1 300 321 42 749

GRP - Johannesburg 3 499 872 3 418 469 81 404 2 943 028 556 844

GRP - Cape Town 1 177 769 1 155 664 22 105 692 482 485 287

6 291 537 6 181 099 110 438 5 413 715 877 822



Event Income - Johannesburg 166 447 166 447 0 285 412 -118 964

Event Income - Cape Town 36 140 36 140 0 57 061 -20 920

Event Income - KZN 52 220 52 220 0 31 443 20 777

Event Income - EMG 20 614 20 614 0 44 311 -23 697

Event Income - Conference & Banquet 1 211 907 1 211 907 0 1 330 545 -118 638

GRP - Johannesburg 2 114 572 2 114 573 0 1 438 876 675 697

GRP - Cape Town 1 096 765 1 089 748 0 822 098 274 667

4 698 666 4 691 649 0 4 009 746 688 921

Total 2012 Debtors 110 438

Debtors 2011

Annual Conference 1 092 189 1 092 189 0

Annual Banquet 93 026 93 026 0

GRP - Cape Town 1 165 564 1 165 564 0

GRP - Johannesburg 2 068 361 2 068 361 0

GRP - KZN 0 0 0

Branch Function - JHB 135 746 135 746 0

Branch Function - CT 57 895 57 895 0

Branch Function - KZN 40 351 40 351 0

EMG Function 57 861 57 861 0

Internship 207 018 207 018 0

4 918 010 4 918 010 0

35

SARA EVENT SCHEDULE 2015

DATE

MONTH

EVENT

VENUE CPD

POINTS

TIME

JANUARY

28 - 29 January Tax & Cost to Company Workshop - DBN

Sica’s Guest House, Durban

10 Full day

FEBRUARY

9 & 10 February MRS Module Workshop House of Pharaohs 10 Full day

MARCH

4 March Annual Tax Update - DBN Suncoast Casino 2 07.00 – 10.00

10 March Annual Tax Update – CPT Protea Hotel, Durbanville 2 07.00 – 10.00

12 March Annual Tax Update - JHB Wanderers Golf Club 2 07.00 – 10.00

25 March IMG Breakfast - JHB CCJ, Woodmead 2 07.00 – 10.00

APRIL

16 April IMG Breakfast - DBN Suncoast Casino 2 07.00 – 10.00

21 April IMG Breakfast - CPT Protea Hotel, Tygervalley 2 07.00 – 10.00

22 & 23 April MRS Module Workshop - Durban Suncoast Casino 10 Full day

MAY

7 May Reward Awards Launch event - JHB CCJ, Woodmead 1 07.00 – 10.00

20 May Tax & Benefits Workshop - JHB CCJ, Woodmead 5 Full day

JUNE

4 June Professionalisation breakfast – JHB

CCJ, Woodmead 3 07.00 – 10.00

8 & 9 June MRS Workshop - JHB

House of Pharaohs 10 Full day

23 June WorldatWork Feedback event – JHB

CCJ, Woodmead 3 14.30 – 16.30

24 June WorldatWork Feedback event – CPT

Protea Hotel, Durbanville 3 14.30 – 16.30

25 June Breakfast event - DBN Suncoast Casino 2 07.00 – 10.00

JULY

23 July IMG Half day Workshop - CPT Protea Hotel, Durbanville 3 07.00 – 12.00

28 July IMG Half day Workshop - JHB CCJ, Woodmead 3 07.00 – 12.00

29 - 30 July Tax & Cost to Company Workshop - JHB

CCJ, Woodmead 10 Full day

36

Cindy

Typewritten Text

Cindy

Typewritten Text

xi

AUGUST

13 August Tax & Benefits Workshop - JHB TBC 5 Full day

20 August SARA Breakfast event - DBN Suncoast Casino 3 07.00 – 12.00

SEPTEMBER

3 September Professionalisation breakfast - JHB CCJ, Woodmead 3 07.00 – 10.00

9 - 10 September Tax & Cost to Company Workshop - CPT

TBC 10 Full day

16 September Excel Course Bytes Conference Centre, Midrand

4 Full day

29 & 30 September MRS Module Workshop – (TBC) TBC 10 Full day

OCTOBER

5 - 6 October MRS Module Workshop - JHB House of Pharaohs 10 Full day

7 October Tax & Benefits Workshop - JHB TBC 5 Full day

NOVEMBER

5 - 6 November SARA Conference Vodaworld, Midrand Full day

7 November SARA Reward Awards Banquet Vodaworld, Midrand Evening

12 November SARA Half Day Conference - DBN Suncoast Casino 3 07.00 – 12.00

SARA Reserves the right to cancel or postpone any events. All dates are subject to change.

37

Secretaries: VdW & Co. SARA Executive Committee Minutes 13 November 2014 NPO 106738

EXECUTIVE COMMITTEE MEETING

Date: 13 November 2014 Time 15:00 to 17:00 Venue: SARA Offices, Bryanston

MINUTES Members: Ms Lindiwe Sebesho President ‐ Alexander Forbes Present

Ms Nazlie Samodien President Elect‐ Edcon Limited Present

Mr Peet Kruger Imm Past President ‐ Synntech People Solutions Present

Mr Jerry Botha Tax Consulting South Africa Present

Dr Mark Bussin 21st Century Pay Solutions Present

Mr Martin Hopkins PwC Apology

Mr Kobie Joubert Barclays Africa Apology

Dr Ronel Nienaber Sasol Present

Mr Alan Seccombe PwC Present

Ms Yolanda Sedlmaier Deloitte Telecon

Ms Yvonne Dam PwC Apology

Mr Peter J Davison‐Lancaster Old Mutual Apology

Ms Samantha van Rensburg Barclays Africa Apology

Ms Debbie Lane Mitchell Project Manager Present

Mr Allen Lombard COO Present

Ms Cynthia Badenhorst General Secretary Present

1. WELCOME AND APOLOGIES

Ms Sebesho welcomed all in attendance and NOTED apologies listed above.

2. DECLARATION OF CONFLICT OF INTERESTS No conflicts of interest were tabled.

3. READING AND CONFIRMATION OF AGENDA AND ADDITIONAL ITEMS The committee confirmed the agenda.

38

Cindy

Typewritten Text

xii


4. READING AND CONFIRMATION OF PREVIOUS MINUTES The minutes of the meeting held on 24 July 2014 were confirmed. It was NOTED that action items are covered under matters arising. IMG designations have been received and will be reviewed and finalised by the professionalization committee.

[Action: Dr Nienaber] Bursary application Ms Sedlmaier reported that no feedback was received from the applicant on the items which required clarification and it was AGREED that the matter be closed off.

[Action: Ms Sedlmaier]

Professionalisation The committee NOTED that a professionalisation event for more “experienced” members will be held on 20 November 2014. MRS Module Event It was NOTED that the MRS modules were presented at an inaugural MRS 2‐day workshop event, the attendees of which were a mixture of experienced and entry level members. The event was well received and the feedback clearly indicated that a repeat of this programme is required. Dr Bussin would distribute the presentation files and related content once updated. Accreditation of service providers (accreditation of course material presented). An invitation to raining providers to submit applications for accreditation of their course material was distributed, with approximately five consulting houses showing interest. ARA Three countries had been launched to date and focus is now on enticing members in those countries to join the association. Namibia are enthusiastic and are planning their second event. Zimbabwe faces various challenges in getting the association off the ground. Zambia will hopefully be engaged once the legislative hurdles are overcome. Nigeria and Kenya have been identified as target areas for next year. It was AGREED that strengthening the value proposition and clearly communicating it at the launch events is essential. It was AGREED that the support will be provided but motivation and enthusiasm from the various countries is required. Kenya and Angola to be targeted in the first half of the year. It was AGREED that if the thought leadership journal is available and published by the time these countries are visited that it should be included in a hand‐out pack for delegates. The conference program and other marketing material of events to also be compiled by the COO and project manager for this purpose.

39


EXCO Agenda Packs The committee AGREED that the distribution of the board packs is sufficient through the link to the website and the previously suggested software will not be purchased and implemented. The COO would still investigate best pricing options for reference.

5. PORTFOLIO DASHBOARD REVIEW (OVERDUE ITEMS ONLY)

Project dashboard (review of overdue items). It was NOTED that there were only three outstanding items namely: ‐ The IMG professional designations, which have now been received and completed. ‐ Knowledge management –to be completed in 2015 ‐ Thought Leadership Journal – It was NOTED that no submissions were received after the first

request for proposals. A second communique will be distributed to the membership in due course. [Action: Mr Lombard] The committee NOTED the following suggestion for the journal and related matters:

• IMG submissions and also case studies to be included. • Nominees from the Reward Awards to be pursued for possible input and or submissions. • Exco members to pro‐actively target and distribute the updated call for papers once compiled

by the COO to professional and other appropriate contacts for their consideration and possible participation.

• Another award for the best Journal article to be added to the Reward Awards. [Action: Secretariat: ES]

6. OPERATIONAL DASHBOARD

The operations summary presented by the secretariat was NOTED and taken as read. The committee NOTED a word of thanks from the chair for all the work on both the plans and the operations.

7. SPECIFIC PORTFOLIO ISSUES

(a) Financials

The committee NOTED feedback on the financial statements as presented by Mr Lombard. It was highlighted that the result appeared favourable and reflects a positive outlook for the current financial year. It was AGREED that the debtors for 2011 /2012 be written off. [Action: Secretariat: RG] The 2013 debtors continue to be followed up. The committee NOTED that the projections for the 2015 budget reflected on the financial statements, as drafted by the secretariat, appears to be accurate based on the actual figures of the current financial year.

40


(b) Strategy and Event Dashboards The balanced scorecard was reviewed, with comments on the same being NOTED and the following AGREED:

• Most measures were in the green, or displayed upward/positive trends. • The dashboard is to be refreshed through the 2015 planning process. • Membership renewal to be reviewed. • Member, conference, and other information to be considered on a more scientific basis

going forward. • Membership drive strategy must be concluded and tracked more effectively. • Targets to be set more scientifically.

[Action: Mr Lombard] The committee NOTED that the revenue on events had dropped and should receive due consideration in planning going forward. The event dashboard was tabled, noting that the feedback percentage, and NPS and event quality ratings were high.

[Action: Mr Lombard] (c) 2014 Conference and regional half day events

A post mortem meeting was scheduled for 21 November but key issues and views of the EXCO would be valuable for the committees. The following comments were NOTED:

• Presenting regional conferences is to be reviewed by the conference committee, considering poor participation in 2014.

• The quality of service from the venue was a concern but the team successfully managed this without it having a major impact on the conference proceedings and delegates.

• Lucky draws during the conference programme should be minimised, or managed more effectively as it becomes distracting.

• The MC is to be better managed and his control of speakers and the respective timings slots improved.

• Guidelines should include the number of slides which would be suitable for presenters. • Speaker slots to be reviewed and adjusted to a maximum of 40 minutes. • The interactive area of the conference app is to be further developed for questions to be

posed to the speaker through the app. • Relative to other conferences, the attendance was good.

It was suggested that a “Bootcamp” day be held the day before the conference, with a reduced conference rate suggested for delegates attending the bootcamp. This proposal to be further debated and agreed by the Conference committee. [Action: Secretariat/ Mr Kruger]

(d) MRS workshop feedback It was NOTED that this inaugural 2‐day MRS workshop was well attended. Demand and pricing are factors which are to be considered and perhaps introductory and advanced sessions for varying audiences. The level of attendees was NOTED with interest. A follow‐up session for MRS ‐2 and MRS ‐3 will be presented during 2015. A targeted approach to identify the audience required will be applied using inter alia, the SARA member database. It was AGREED that the HR practitioners should possibly be the target audience to which the current modules would be applicable.

41


(e) Website update The committee was informed that Ms Lane‐Mitchell and Mr Lombard are working on the website updates, with phase two to be live within the next month or two.

(f) Branch feedback and minutes for Exco approval

It was NOTED that the constitution stipulates that the EXCO is to sign off the minutes of the regional branches. The committee AGREED to adopt the minutes distributed in the pack. This is to become a standing point on the agenda in future. [Action: Secretariat: CM]

8. ADDITIONAL ITEMS

(a) Constitutional Changes

Mr Lombard informed the committee that the current constitution did not make provision for certain matters and PROPOSED the inclusion of the following items in the constitution:

‐ Co‐option of Exco Members. ‐ Individual member voting rights and nominations to serve on the executive committee.

The committee AGREED that the inclusions be made and the changes be proposed to the membership for electronic adoption as per the previous amendments to the constitution.

A third item was raised for consideration and possible inclusion in the constitution. ‐ Corporate versus Consultant Exco representation.

It was AGREED that the rationale motivating such changes be round robined for comment by the executive committee. [Action: Mr Lombard]

(b) 2015 Exco and portfolios (including co‐option of members)

The committee NOTED nominations for member to be co‐opted to the executive committee, and AGREED to co‐opt Mr Kobie Joubert, Ms Yolanda Sedlmaier, Ms Marie‐Claire Mclachlan and Mr Laurence Grubb to serve on the executive portfolios. It was further AGREED that the afore‐mentioned co‐opted members, the branch chairs, and the chair of the IMG will serve with the elected members as an extended executive committee. The following portfolio allocations were AGREED: ARA ‐ Dr Mark Bussin Conference ‐ Kobie Joubert & Peet Kruger Reward Awards ‐ Peet Kruger Employee Benefits and Tax ‐ Jerry Botha IMG ‐ Alan Seccombe Professionalisation ‐ Laurence Grubb Education ‐ Dr Ronel Nienaber Interns ‐ Yolanda Sedlmaier Communications, Marketing and SEC ‐ Marie‐Claire Mclachlan

42


Advocacy ‐ Nazlie Samodien & Lindiwe Sebesho Thought Leadership ‐ Martin Hopkins Project Management ‐ Debbie Lane‐Mitchell Finance, Risk, Governance & Ops ‐ Allen Lombard Events ‐ Debbie Lane‐Mitchell & Allen Lombard

(c) Operational resources for 2015

Mr Lombard and Ms Lane‐Mitchell were excused from the meeting whilst the committee debated the retention of the services of the project manager and COO.

It was AGREED to renew the contract of Mr Lombard and to extend his services from three days a week to five days a week, for a twelve month term. It was however stipulated that Mr Lombard’s contract be linked to revenue generation and focussed on business development. It was further AGREED that the roles and responsibilities of all resources must be clearly defined going forward.

The committee AGREED to renew the contract of Ms Lane‐Mitchell. The president was mandated to sign the contracts of the relevant resources.

[Action: Ms Sebesho] (d) 2015 Planning processes (strategy and ops)

It was AGREED that the strategy and scorecard will be refreshed during November and December with inputs from budgets, feedback forms and other relevant items to inform plans. The proposed plans are to be finalised and signed off at the February 2015 EXCO meeting. The COO will update and refresh the strategy, with a strategy session to be scheduled early in 2015. It was AGREED that a half‐day session would suffice with the framework already populated. The date of the strategy session to be established and communicated.

[Action: Mr Lombard]

(e) GRP disciplinary update

The committee was informed of an incident of a member who had photographed his GRP exam, actions taken by his employer, as well as planned disciplinary action in terms of the SARA disciplinary code and procedure. It was NOTED that this was the first disciplinary case which SARA has had to deal with in its existence. The committee will be informed of the outcome and sanction in due course.

9. DATE OF THE NEXT EXCO MEETING The next meeting will be held on 26 February 2015.

43


10. CLOSURE The president thanked members and closed the meeting.

Thus read and confirmed:

_____________________________ _____________ PRESIDENT DATE

44